BayCon 2025 / Westercon 77

The Artist's Alley is an interactive space where artists can both showcase their work and sell their unique creations.  This dynamic workspace invites attendees to connect with artists in an inspiring and creative atmosphere.

 

EVENT DATES: 7/04/2025 - 7/07/2025. ARTIST ALLEY HOURS: 2:00 PM - 8:00 PM (Friday), 11:00 AM - 8:00 PM (Saturday/Sunday), 12:00 PM to 4:00 PM (Monday). These hours are subject to change.

The BayCon Art Gallery is a place for artists to display and sell their unique works to the attendees of the convention.  BayCon will handle the sales and the taxes for a small 20% commission.  

 

EVENT DATES: 7/04/2025 - 7/07/2025.   ART GALLERY HOURS: 2:00 PM - 8:00 PM (Friday), 11:00 AM - 8:00 PM (Saturday/Sunday), 12:00 PM to 4:00 PM (Monday). These hours are subject to change.

For a fee, SPSF/BC provides a merchandising location for interested individuals/organizations. SPSF/BC provides 1 (one) table, located in an 8ft x 6ft booth and 2 (two) chairs per table purchased (a table measures 30” x 6’, sizing may be subject to change), and will provide electricity upon request for an additional fee. The fee for each table space includes 1 (one) attendee badge, and dealers can purchase 1 (one) discounted badge for an assistant/helper per table purchased. A maximum of two tables may be purchased, which includes a maximum of 2 (two) attendee badges and the option to purchase a maximum of 2 (two) helper badges at the discounted rate. Any additional attendee badges must be purchased at the current full membership rate. As this is a badged event, you must provide a legal name for each badge you request. You may request that any badge also have a fan name printed on it, or your business name, but you must provide a legal name for each badge wearing individual by no later than June 20, 2025 and no changes will be accepted after this date. Any helper badges in excess of one per table are priced at the membership rate in effect at the time of Dealer selection (if your form has complete names), or when you provide complete names, whichever rate is higher.  

 

PLEASE NOTE: Any tables for which a selected applicant fails to properly pay, may be immediately released and/or offered to another applicant, and the original applicant may be required to reapply for consideration.

Society for the Promotion of Speculative Fiction DBA BayCon 2025 • 1511 Sycamore Ave # M-290, Hercules, CA 94547 • www.baycon.org • Rev: June 2024

DO NOT MAIL IN APPLICATION OR PAYMENT - WE ARE ONLY PROCESSING VIA ON-LINE SUBMISSION.  

Eldritch Sponsor – $5000 Transform your brand into a paranormal powerhouse with the Eldritch Sponsorship at BayCon 2025. This top-tier package offers unmatched exposure and exclusive perks that put your company at the very heart of our supernatural universe. Here’s what you can expect: • Supreme Signage Dominance: Your logo and/or advertisement will show prominently in the main hall leading to the main stage, the marketplace, registration, and the eGaming Hall (100% of all attendee traffic passes through that space for badge pickup). • Exclusive Stage Integration: Stand out on both the Main Stage and the Chaos Stage. Your logo appears on the step-and-repeat banners behind the stages, making your brand a fixture in every photo and video captured. • Premium Digital & Print Presence: Enjoy top-tier placement on our website, digital marketing channels, and in the official BayCon 2025 program booklet, amplifying your brand’s reach before, during, and after the event. • Attendee Lanyard Co-Branding: Your logo will be the only co-brand on every non-VIP attendee lanyard, handed out with each badge! • VIP Networking Opportunities: Gain access to exclusive sponsor receptions and networking sessions with industry leaders, enabling you to forge valuable connections in the paranormal community. • VIP and Full Weekend Badges: You are entitled to four (4) VIP badges, as well as eight (8) full weekend badges! Enjoy the perks and benefits of being a VIP badgeholder at BayCon, which includes access to the exclusive VIP lounge, unique swag, and priority seating at all stage events! • Customized Engagement: Tailor unique brand integrations, including sponsored event spaces and other on-site activations. Be aware that any additional activations may increase the sponsorship cost, though open to negotiation. Step into the realm of the extraordinary with the Eldritch Sponsorship and let your brand weave its mystery throughout BayCon 2025.

Specter Sponsor – $2500 Step into the spotlight with a premium yet streamlined sponsorship package designed to elevate your brand at BayCon 2025. Limited to just 3 sponsors, the Specter tier offers a powerful mix of on-site visibility and digital presence: • Event Signage Presence: Your logo will be featured on event space signage in a dedicated secondary placement—ensuring consistent exposure while complementing the top-tier sponsor branding. • Stage Visibility: Enjoy prominent logo placement on the step-and-repeat banner for one stage (Main or Chaos) or a shared placement across both, so your brand is captured in key photos and videos. • Digital & Print Integration: Gain exposure on the BayCon website’s sponsor page, in event marketing materials, and in the official program booklet—positioning your brand in front of a highly engaged audience. • Networking Opportunity: Receive an invitation to a sponsor reception, offering valuable opportunities to connect with industry leaders and influential community members. • VIP and Full Weekend Badges: You will receive two (2) VIP badges, as well as four (4) full weekend badges for your distribution to friends and family! • Limited Custom Engagement: Explore the possibility of a co-branded activation or panel mention, tailored to your brand and subject to event scheduling. This tier delivers a compelling blend of visibility and engagement that’s perfect for brands looking to make a significant impact at BayCon 2025.

[$750 each, only 2 spots available per stage] Capture the spotlight by sponsoring one of BayCon’s two stages: the Main Stage or the Chaos Stage. With sponsorships at just $750 each, your logo will be prominently displayed on: • Step-and-Repeat Banners Behind the Stage • The Signage Outside the Stage Area From keynote sessions to attendee snapshots, every photo, video, and presentation will feature your brand. Here’s why this sponsorship is a must-have: • Guaranteed Visibility: Your logo is in the frame for all on-stage media and will be seen by attendees entering the stage area. • Memorable Impact: Your brand becomes part of every performance or presentation, forging a direct connection with audiences. • Cost-Effective Promotion: Your $750 investment works overtime, earning valuable brand impressions both inside and outside the stage. • Align with Innovation: Reinforce your brand’s commitment to the future by partnering with BayCon’s cutting-edge programming. Don’t miss the chance to claim your place in the spotlight—reserve your stage sponsorship today and take center stage at BayCon!

Secure the most visible real estate at BayCon by sponsoring the top four inches of our event signage. Every attendee will use these signs to navigate the venue, making your brand message impossible to miss. Here’s why it’s a smart investment: • Prime Exposure: Enjoy day-long visibility in high-traffic areas, ensuring your sponsorship catches the eye of everyone passing by. • Meaningful Impressions: Event signage is essential for attendee navigation, so your sponsorship becomes part of their experience rather than just another ad. • Budget-Friendly Branding: By subsidizing the sign costs, you earn powerful brand placement at a fraction of typical marketing fees. • Positive Association: Align your organization with a forward-thinking event, allowing attendees to view your brand in a progressive, innovative light. Don’t miss this opportunity to literally rise above the competition! Secure your spot on the top of our signs and make a lasting impression at BayCon. Let’s collaborate to showcase your brand where it counts most—front and center to our entire community.

At BayCon, our Fan Tables are the heart of our community spirit—a dedicated space for fans to share, promote, and celebrate all things speculative fiction without the commercial pressures of the Marketplace. Fan Tables are intended for non-commercial interactions, such as distributing information, showcasing fan art, promoting zines, and sharing tickets or memberships for other non-profit conventions. They offer you the opportunity to engage with fellow enthusiasts, build grassroots networks, and highlight your creative projects in a collaborative, fan-focused environment. Please note that Fan Tables are not permitted to sell any merchandise, with the exception of tickets or memberships for non-profit conventions. If you’re ready to contribute to the vibrant, freewheeling culture of BayCon and showcase your passion for the fandom, we invite you to complete the Fan Table application below. Let us know your table’s theme and offerings so that we can help make your fan-driven presence an essential part of the BayCon experience.

[Application Closes 15 June 2025] Are you a live performer or band looking to showcase your music at BayCon 2025? We invite you to apply for a live music slot on our stage, where you’ll have the chance to captivate a diverse and enthusiastic audience of speculative fiction fans. This is an excellent opportunity to gain exposure, connect with the community, and be a key part of the BayCon experience.

 

Please note the following requirements and details for your application:

• Performance Dates: You must be available to perform between 4 July and 6 July 2025.
• Payment: Compensation will be negotiated directly with our Events Director based on your proposal and performance needs.
• Technical Rehearsals: Tech rehearsals will be scheduled prior to your performance, so please ensure your availability for these sessions.
• Equipment: Performers are required to bring their own gear for hookup into our audio system.
• Application Details: Include a brief description of your act, any technical requirements, and links to previous performances or demos if available.
• Additional Considerations: We encourage you to share how your performance will engage the BayCon audience and reflect the spirit of speculative fiction.
• Marketing: We will market your performance as part of our rotation of social media posts, however, if you have logos, brands, or other marketing strategies you'd like us to consider or join, please let us know!

Apply now to secure your spot on stage and help us create a memorable musical lineup at BayCon 2025!