MARKETPLACE

For a fee, SPSF/BC provides a merchandising location for interested individuals/organizations. SPSF/BC provides 1 (one) table, located in an 8ft x 6ft booth and 2 (two) chairs per table purchased (a table measures 30” x 6’, sizing may be subject to change), and will provide electricity upon request for an additional fee. The fee for each table space includes 1 (one) attendee badge, and dealers can purchase 1 (one) discounted badge for an assistant/helper per table purchased. A maximum of two tables may be purchased, which includes a maximum of 2 (two) attendee badges and the option to purchase a maximum of 2 (two) helper badges at the discounted rate. Any additional attendee badges must be purchased at the current full membership rate. As this is a badged event, you must provide a legal name for each badge you request. You may request that any badge also have a fan name printed on it, or your business name, but you must provide a legal name for each badge wearing individual by no later than June 20, 2025 and no changes will be accepted after this date. Any helper badges in excess of one per table are priced at the membership rate in effect at the time of Dealer selection (if your form has complete names), or when you provide complete names, whichever rate is higher.  

PLEASE NOTE: Any tables for which a selected applicant fails to properly pay, may be immediately released and/or offered to another applicant, and the original applicant may be required to reapply for consideration.

Society for the Promotion of Speculative Fiction DBA BayCon 2025 • 1511 Sycamore Ave # M-290, Hercules, CA 94547 • www.baycon.org • Rev: June 2024

DO NOT MAIL IN APPLICATION OR PAYMENT - WE ARE ONLY PROCESSING VIA ON-LINE SUBMISSION.  

By submitting an application, you hereby state that you have read, understand, and agree to be bound by all terms and conditions as described by Society for the Promotion of Speculative Fiction/BayCon (SPSF/BC) for participation in the BayCon 2025/Westercon 77 Marketplace and that you understand that SPSF/BC reserves the right to modify or amend these terms at any time. The submission of your application also affirms your understanding that failure to abide by these conditions constitutes grounds for your removal from the Marketplace and/or convention without refund.

The Convention does not provide telephone or Internet services, which is the sole responsibility of the dealer. The exact location of the table(s) in the room is NOT guaranteed; neither is the amount of space around the table. The layout and spacing of tables in the room are based on the vagaries of the room and the free passage requirements of local fire codes. Any space around your table must be kept clear in the event that an emergency clearance of the room is required. All space setups will be reviewed by Marketplace Staff and/or Convention Management and any and all requested changes to your setup MUST be made immediately. We will try to work with you regarding any special requests or needs of which you inform us before the Convention but cannot guarantee that any or all requests can be met. Please make certain that these requests are listed on your application, as changes/additions at the convention are almost impossible.  

IMPORTANT: While SPSF/BC secures the Marketplace to prevent unauthorized access between (approximately) 9:00pm and 9:00am during the run of the Convention, Dealers are ultimately responsible for the security of their own merchandise at all times and the decision to leave any such merchandise in the Marketplace, even when closed, lies entirely with the Dealer. Dealers understand that SPSF/BC does not assume liability for shrinkage, theft, etc., but does make a good faith effort to prevent problems in this regard.  

SPSF/BC specifically requires the following: You must have a valid California Seller’s Permit. This must be provided at the time you apply for a table, unless you are from out of state and/or operating under a temporary permit. Whether permanent or temporary, we are required to verify the validity of all permit numbers prior to the convention with the California Board of Equalization. You are responsible for making certain your permit is current at the time of the Convention. If it cannot be proven as valid when you check in, you cannot conduct business at the Convention.    

                ðŸ¡ºðŸ¡ºðŸ¡ºBayCon does not allow the sale of pirated/bootleg or illegal material(s)! ðŸ¡¸ðŸ¡¸ðŸ¡¸ 

Possession for sale of such material will constitute grounds for expulsion from the Marketplace and the Convention without a refund, and you may be referred to the local authorities for criminal prosecution. 

Voluntary Withdrawal and Refunds: Dealer's table purchases are made on a non-refundable basis. You cannot designate a replacement Vendor to take your cancelled table(s) nor can you give away your tables. All tables which open due to cancellation will be filled at the discretion of the Chairman or Chairman’s Designate from the Waitlist.  

IMPORTANT NOTICE 

BayCon uses a juried system for filling the Marketplace. Even if you have been in the Marketplace before, there is no guarantee that we will accept your application this year. Also, we may not be able to offer you as many tables as you have requested. Applications for 2025 are available online at www.baycon.org  – your application must be  complete and signed. ONLY complete applications will be considered for inclusion in the 2025 Marketplace.  

NOTE: You will be notified whether your application has been selected or not within 30 days of the receipt of said application, and any fees due will be indicated at that time. No fees will be due until you are notified of your selection.  Eventeny will automatically charge your chosen payment method at time of approval.  If your payment is declined and another payment method is necessary there will be an additional $50 convenience fee charged.

*WE ARE NOT ACCEPTING CHECKS OR CASH PAYMENTS