Thank you for applying to be a Craft Vendor at the upcoming Shakori Hills GrassRoots Festival, May 1st-4th, 2025! Craft Vendor Information & Application ProceduresEligibility: All applicants must be the creators of the art or craft displayed. All applications received by the deadline are reviewed by a jury for acceptance/decline. Resale vendors will not be considered for booth spaces. Jury Procedure: A jury consisting of those who work in varying areas of art select these vendors. Our jury changes every year so please understand that if your work is not selected for one festival, it may be selected by another jury the next festival and vice versa. Originality, quality of execution and festival appeal will be reviewed. The crafts area is limited to just 28 spaces. Keep in mind that your application is the only information the jury has of you and your work so your presentation is very important. We urge you to take your time with your application to give the jury the best sense of your work. Spaces: Spaces will accommodate a 10 feet x 10 feet booth. If you have an unusual sized tent or booth please indicate its dimensions. Set up is outdoors on grassy and possibly muddy ground with a slight incline. Vehicles cannot be parked at your booth during the festival; however, if conditions allow you may drive up to your booth to load/unload. Set up must be completed by 9am Thursday morning. No cars will be permitted to drive up to unload after that time. **If the grounds are wet upon load in, vendors will be asked to walk their supplies into their booth site. Wagons or carts are encourged for booth set up. 
 Bring all your own display materials (chairs, tables, etc.), tarps and canopies. Booths are the sole responsibility of the crafts vendor. You must lock up your merchandise at night. Also, please indicate on your application if you have any special placement requests. We will do our best to accommodate those with special needs. **We have a few 10 feet (front) x 20 feet (deep) spaces available and will consider requests on an individual basis. If you are interested in a larger booth space, please note it on your application but understand you may not receive one. The booth fee for 10 x 20 spaces is $450. 

Thank you for applying to be a Food Vendor at the upcoming Shakori Hills GrassRoots Festival, May 1-4, 2025.  

Please read the below information carefully before submitting your application!  

Chatham County Health Department forms must be completed and submitted upon confirmation of participation. All TFE applications must arrive at the Health Department no later than 15 days before the festival. The NC Health Department charges a $75.00 fee for each Temporary Food Establishment permit issued. Insurance Certificate: You must have General Liability of $1,000,000 per occurrence, $2,000,000 Aggregate with Shakori Hills Community Arts Center and Finger Lakes GrassRoots Festival named as additional insured. Vendors must be set up by 6pm, Wednesday 4/30. This ensures attendees safety and provides time for any needs to be taken care of before opening day. All vendors must keep booths intact and open until 6pm on Sunday. Absolutely no early breakdown! You may, however, stay open later, if you please. Total electrical amperage: No more than 20 amps per booth. All cooking equipment must be non- electric. No generator usage permitted.  Fees: $350 and 10% of total sales (settlement report required) $25 Wifi Access feeIncluded with participation: electricity, one parking pass, and four weekend passes. ​***All serving materials given to your customers must be recyclable or compostable.***ITEMS YOU CAN USE FOR SERVING: *Waxed Paper *Paper or wood *Aluminum Foil *Engineeredcompostables (please see attachment for more info)ITEMS YOU CANNOT USE FOR SERVING: *#6 Polystyrene (Styrofoam) *Plastic Drink Straws or Lids Any plastics (including Cutlery) Individual packets of condiments. NO plastic water bottes may be sold** Any exceptions must be approved by festival staff. Each vendor has full responsibility for the security of his or her goods, property and booth at all times. Each vendor also has full responsibility for workers while at the festival. Each vendor must provide trash and recycling containers, with lids, and liners for his or her booth area, and must keep his or her site clean! It is expected that each site is in the same condition upon departure as it was upon arrival; all debris removed, and all trash and recycling placed in trash receptacles and recycling bins. North Carolina tax is the responsibility of the food vendor.  

In the center of the festival grounds is a hidden glade where we focus on moving the body, healing, centering and relaxation. The Movement Tent holds space for yoga and other movement classes throughout the Festival (some yoga classes take place in the Dance Tent). It is a warm, joyful and inviting space to enjoy natural healing and gentle care.Movement classes are offered between the hours 8am-6pm, Friday through Sunday.  Festival Dates: The 2025 Spring Festival is Thursday, May 1st through Sunday, May 4th. We will be accepting applications until our spots fill.  In exchange for 3 classes, you will receive two 4-day admission tickets. General weekend parking and tent camping are included.If you wish to earn vehicle camping, additional classes will need to be scheduled. These opportunities are limited.  Eligibility: Shakori Hills Grassroots Festival hosts Yoga Practitioners accomplished in their trades, licensed or certified, if necessary.  Set up must be completed by 9am Thursday morning. No cars will be permitted to drive up to unload after that time. Cars are not permitted to park in the Healing Arts area during the event.     

In the center of the festival grounds is a hidden glade where we focus on healing, centering and relaxation. Join us in the Healing Arts area, tucked away near the Movement Tent, where skilled practitioners offer massage, shiatsu, Reiki and other bodywork therapies, along with workshops. It is a warm, joyful and inviting space to enjoy natural healing and gentle care.The Healing Arts Area is open  12-8pm Friday, 10am-6pm Saturday, 12-4pm Sunday. Festival Dates: The Fall Festival 2024 is Thursday, October 3rd through Sunday, October 6th. We will be accepting applications until our spots fill.  Eligibility: Shakori Hills Grassroots Festival hosts Healing Arts Practitioners accomplished in their trades, licensed or certified, if necessary.  Practitioner Fees: The total fee is $140 (including application fee).The total fee also includes the option to present workshop(s) in the Healing Arts Area. Please complete a separate Workshop Application if you are interested. You will NOT be required to pay an additional percentage of your total take for the weekend. A non-refundable deposit/application fee of $25 is due with submission of application; the balance is due by May 5th. Set up must be completed by 9am Thursday morning. No cars will be permitted to drive up to unload after that time. Cars are not permitted to park in the Healing Arts area during the event.       

Welcome to the Spring '25 Shakori Hills Fall Grassroots Festival! Browse through and let us know if you have any questions.This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically. Below is the set up information:Our Spring Festival will take place May 1-4 2025!Set up day will be Wednesday 4/30 and before 9am Thursday morning 5/1.On Wednesday you can drive your car up the entry road next to your booth location and unload, after 9am on Thursday you will have to park in the parking lot and walk your booth contents to your booth as cars will not allowed to drive up to Advocacy Row after Thursday morning at 9am. We ask that the booth is fully set up and ready to go by 4pm on Thursday 5/1. Booth Hours:Thursday: 4-6pmFriday: 11am-6pmSaturday:11am-6pmSunday: 11am-4pmAll I need from you is how you would like your passes. Each booth gets two passes per day. You can get those passes in two formats:1) 8 total passes- 2 passes per day- this is good for if you will have different people working the booth each day.2) 2- 4day passes- this is good if you will be having the same two people working your booth all four daysYour passes will be under the name of o the Non Profit Company you are registered with, not under the individual names and will be under WILL CALL at the ticket booth.  Camping passes are extra and you can find them here: https://www.shakorihillsgrassroots.org/campingPLEASE let me know your ticket preferences ASAP so we can get those set up early for you, as it gets hectic closer to the show. Thank you all for your help and your support, I look forward to seeing all of you!!-- Ira PlanerShakori Hills Grassroots Festival Advocacy and Non Profit Booth Coordinator - iplaner18@gmail.com 919-349-0942 www.shakorihillsgrassrootsfestival.org  

Thank you for applying to be a Wellness Vendor at the upcoming Shakori Hills GrassRoots Festival, May 1-4 2025! Wellness Way Information & Application Procedures

Eligibility: All applicants must be a business centered around physical, emotional or spiritual wellness. All applications received by the deadline are reviewed by a jury for acceptance/decline. Resale vendors will not be considered for booth spaces. For those applying to sell ingestible items the followingInsurance Certificate is required: You must have General Liability of $1,000,000 per occurrence, $2,000,000 Aggregate with Shakori Hills Community Arts Center and Finger Lakes GrassRoots Festival named as additional insured. Due 4/16/2025 

Jury Procedure: Our jury changes every year so please understand that if your work is not selected for one festival, it may be selected by another jury the next festival and vice versa. Originality, quality of execution and festival appeal will be reviewed. The Wellness Way area is limited to 6 vendors. Keep in mind that your application is the only information the jury has of you and your work so your presentation is very important. We urge you to take your time with your application to give the jury the best sense of your work. Spaces: Spaces will accommodate a 10 feet x 10 feet booth. If you have an unusual sized tent or booth please indicate its dimensions. Set up is outdoors on grassy and possibly muddy ground with a slight incline. Vehicles cannot be parked at your booth during the festival; however, if conditions allow you may drive up to your booth to load/unload. Bring all your own display materials ( chairs, tables, etc. ), tarps and canopies. Booths are the sole responsibility of the crafts vendor. You must lock up your merchandise at night. Also, please indicate on your application if you have any special placement requests. We will do our best to accommodate those with special needs.