Non-profit organizations

AAPI HERITAGE MONTH CELEBRATION is a one-day family-friendly festival with AAPI cultural performances, food and entertainment for everyone. 

 

This application is intended for non-profit organizations. We would like to provide you with space and opportunity to engage with community members and promote your organization"s programs and services. 

 

NON-PROFIT BOOTHS SHOULD NOT: 

• sell food or drinks
• have activities that other vendors will be providing for a fee (ex: free water, pop corn or other food besides small candy items)
• sell items that are not from the non-profit or about the non-profit
• allow others to sell from the non-profit tent
• sublease vendor space to another vendor
• giveaway food. water or other goods that would be sold at the event

 

Please read all information carefully and follow all instructions when filling out and submitting the applications. Do not leave any area blank or assume we already have your information. We strongly encourage potential vendors to submit completed applications as soon as possible as spaces will fill up quickly - we are only accepting 30 vendors for this event. We look forward to reviewing your application! 
 
Date: Friday May 19, 2023
Hours: Set up from 8 am to 11:30 am on Friday May 19, 2023 
           Operation from 12 pm to 8 pm
Vendor Fees: Booth fee including application fee are $100 for the day. A mandatory cleaning deposit of $50 is fully refundable provided your booth space is left clean. 
 
Parking: FREE
 
Process: 
1) Submit application below.
2) You will receive an approval email to the address provided in your application by May 17, 2023. 
4) You MUST attend one vendor training orientation (May 17, 2023). The session will be held live and via Zoom. 
 
Please send any questions or concerns to aapioutreach2021@gmail.com. 

1) INSURANCE: all vendors MUST have insurance - though you do not have to provide proof of insurance until after being accepted. All provided COIs must have a minimum limit of $500,000 aggregated, and LIST THE FOLLOWING 2 ADDITIONAL INSUREDS (you will need to request that your insurance provider issues a specific COI for our event, do not simply send us your insurance details):
a) City of Suwanee, 330 Town Center Ave., Suwanee GA 30024
b) AAPI OUTREACH & ENGAGEMENT, LLC, 11632 Davenport Ln., Johns Creek, GA 30005

2) BOOTH RENTAL: Vendors will provide their tents, tables, and chairs as well as lighting and any signage/decorations. Electricity is available but you must bring your extension cords. 

4) VENDOR TRAINING: Each vendor must attend ONE Zoom training to learn about and adhere to the AAPI HERITAGE MONTH CELEBRATION"s vendor expectations. Date: 5/17/2023. The link will be emailed to your designated email. 

5) BOOTH PLACEMENT: BOOTH PLACEMENT IS DECIDED ON A FIRST-COME FIRST-SERVED BASIS. Vendor preferences will be taken into consideration, but the final decision for placement is by the Event Planning Committee. 

6) LOAD-IN: Detailed instructions for Load-In will be provided during the Zoom meeting. 

7) WEATHER: The event is rain or shine. It is the responsibility of each vendor to bring weather-proofing gear and supplies as needed, such as tarps. The event may shut down temporarily in the event of severe and dangerous weather conditions, such as hurricanes or tornados, etc., and will re-open when conditions are deemed safe again. 

8) CANCELLATIONS/REFUNDS" There will be no refunds. Please ensure your availability and staff before committing. 

9) LIABILITY: All vendors are required to sign and submit a HOLD HARMLESS WAIVER (see below) for the AAPI HERITAGE MONTH CELEBRATION.