Please review the following rules and policies to assure your safety and enjoyment during the festival.
1. The application fee is deposited upon receipt and is non-refundable. Once accepted into the show you will receive an email with the date the Booth fee will be processed.
2. Non-refundable application fee $35.00 upon completion of online application.
3. No Refunds
4. No Animals except service dogs. “Service Animal” means any dog trained to do work or perform tasks for the benefit of individual with a disability. Pets providing emotional support, wellbeing, comfort or companionship are not recognized as service animals under ADA regulations.
5. No weapons (including pocket knives) will NOT be permitted at the event. Private security performs bag checks at entrances.
6. Large inflatables are not permitted without express written permission from Garlic Fest in advance.
7. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
8. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
9. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
10. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. Please break down all packing material, cardboard and corrugated boxes at your booth location and place on outside of your tent for Operations to pick-up.
11. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
12. Break down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated.
13. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
14. Electricity is provided! Please provide your own power cords. Recommend 25ft to 50ft.
15. No food products may be sold or given away by artists or business exhibitors. If you have been approved as a sampling sponsor or exhibitor for an approved food product at your booth, you must provide a copy of your liability insurance certificate with Delray Beach Arts, 140 NE 1st Street, Delray Beach, FL 33444 and the Village of Wellington 12150 Forest Hill Blvd., Wellington, FL 33414 listed as an additional insured and email to info@festivalmanagementgroup.com. Product sampling approved in advance are limited to 1-1/2 OZ portions only. (Separate individual certificates required)
16. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
17. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
18. Some parking is available onsite. (All exhibitors MUST check-in at Vendor Check-In first.) Upon check-in at Vendor Check-In Tent, you will receive two parking passes. If additional passes are needed for staff, you can request on setup day.
19. Rain, Shine, Cancellation Clause:Regardless of weather conditions or any other circumstances, including safety hazards or unforeseen incidents, once a purchase has been confirmed and payment has been made, no refunds or cancellations will be granted. The customer acknowledges and accepts that the event or purchase will proceed as scheduled unless there is an explicit decision made by the event organizer or authority to cancel or postpone the event due to safety concerns.
The customer understands that the safety of all participants, attendees, and staff is of paramount importance. In the event of a safety hazard or emergency situation, the event organizer reserves the right to make a decision in the best interest of everyone involved. This decision may include but is not limited to the cancellation, postponement, or modification of the event, without any obligation to provide a refund.
The customer acknowledges that participating in the event or attending carries inherent risks, and they agree to assume all responsibility for their personal safety and any potential risks associated with the event. The customer agrees not to hold the event organizer or any related parties liable for any losses, damages, injuries, or inconveniences incurred due to the cancellation or modification of the event due to safety hazards or emergency situations.
This Rain or Shine Cancellation Clause is binding and non-negotiable. By proceeding with the reservation or attending the event, the customer acknowledges their understanding and acceptance of these terms and waives any claims for refunds, reimbursements, or compensation.
No vans, automobiles or self-propelled vehicles may be used in adjacent to display area. *NO vehicles will be permitted to drive on site. Be prepared to cart / dolly in.
20. Exhibitors must abide by and displays must be in accordance with local fire regulations.
21. Palm Beach Sheriff’s officers and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
22. You must use 40 plus pound weights (weights only) for each leg to anchor your booths down. You will not be able to setup if it is not properly weighted. No Staking In ground.
23. All communication regarding the show is sent via email through Constant Contact and Festival Management Group & Eventeny. Please do NOT opt out or you will NOT receive instructions for setup etc. Check your spam & Junk Mail.
A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in Garlic Fest again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Garlic Fest.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Delray Beach Arts, Village of Wellington, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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