The Delray Affair (including The Greater Delray Beach Chamber of Commerce and subcontracted event organizers) reserves the right to not accept any vendor for any reason.Exhibitor Rules & Regulations Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance into show. You will be notified when booth payments will be processed by us. 2. All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Jan. 1st & March 1st will result in a 50% retention fee (+$75 processing fee). NO REFUNDS will be made after March 1st, 2024. 3. All work must be original and of the exhibitor’s own crafting. No Buy/Sell products are permitted on Atlantic Avenue from Swinton to the Intracoastal. In rare cases, select Buy/ Sell items may be accepted and typically be placed on West Atlantic (located in the Business Section.) A Buy/Sell item is any product that is purchased and resold without substantial modifications to the original product. In addition, there are exceptions to the Buy/Sell rule at the Delray Affair for items that are not typically an art form or craft. These items include but are not limited to vendors who have been grandfathered into the event due to the uniqueness of the item and/or the vendor’s long-term relationship with the Delray Affair. 4. Animals are prohibited at the event. 5. CBD / Delta 8 Products are prohibited at the event. 6. Insurance: ALL vendors are required to supply us with 1MIL/2MIL Liability Insurance. 1 Certificate of insurance (1 policy) naming the following: CERTIFICATE HOLDER Needs to be The City of Delray Beach Plus ADDITIONAL INSURED needs to be: City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444, Festival Management Group 140 NE 1st Street Delray Beach, FL 33444 and Greater Delray Beach Chamber of Commerce 140 NE 1st Street Delray Beach, FL 33444 Please Email to: info@festivalmanagmentgroup.com *Must be received immediately upon acceptance into the show or by February 1, 2024* 7. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. There is no assurance you will be on Atlantic Avenue. Booth placement is on Atlantic Avenue, Old School Square in front of the Cornell Museum and on NE 1st Avenue, and NE 2nd Avenue. Other streets as deemed necessary. 8. Exhibitors may not share booth space, nor may they sublet or apportion space to anyone else. Booths are non-transferable and must be occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work. 9. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booths & displays must be appropriate and be able to withstand inclement weather and crowd activity. 10. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. 11. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material, and other items. No selling or soliciting outside of booth space. 12. Breakdown of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated. 13. Participation is required on all three days/all hours of the event. Exhibitors who break down displays or depart before the close of the show each day will not be allowed to return to future shows. 14. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down. Please note: Exhibitors are not permitted to run electric cords from local businesses or light poles to their booths. Delray Beach code enforcement may cite you if discovered. 15. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your 1 MIL/2 MIL insurance: CERTIFICATE HOLDER Needs to be The City of Delray Beach Plus ADDITIONAL INSURED needs to be: City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444, Festival Management Group 140 NE 1st Street Delray Beach, FL 33444 and Greater Delray Beach Chamber of Commerce 140 NE 1st Street Delray Beach, FL 33444 Please Email to: info@festivalmanagmentgroup.com *Must be received immediately upon acceptance into the show or by February 1, 2024* 16. No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates, and utensils. 17. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited. 18. Vendors are responsible for the collection, payment, and reporting of their own sales tax. 19. Parking is available in municipal parking garages for $5 per day. RV’s, trailers, etc. can park on a first-come first-serve basis if such a lot is allocated (signage to direct to location.) Contact Nancy@festivalmanagementgroup.com No vans, automobiles, or self-propelled vehicles may be used adjacent to display area. *Make note in your application you need RV/trailer parking* 20. Exhibitors must abide by, and displays must be in accordance with local fire regulations. 21. Delray Beach Police and Private security provide security during the show’s hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk. 22. All communication regarding the show is sent via email through Constant Contact and Festival Management Group and Eventeny. Please do not opt out or you will NOT receive instructions for setup etc. Check your spam/junk mail. 23. You must use 40lb weights per leg to anchor your booths down. If not properly weighted, you will not be able to show. 24. Rain, Shine, Cancellation Clause:Regardless of weather conditions or any other circumstances, including safety hazards or unforeseen incidents, once a purchase has been confirmed and payment has been made, no refunds or cancellations will be granted. The customer acknowledges and accepts that the event or purchase will proceed as scheduled unless there is an explicit decision made by the event organizer or authority to cancel or postpone the event due to safety concerns. The customer understands that the safety of all participants, attendees, and staff is of paramount importance. In the event of a safety hazard or emergency situation, the event organizer reserves the right to make a decision in the best interest of everyone involved. This decision may include but is not limited to the cancellation, postponement, or modification of the event, without any obligation to provide a refund. The customer acknowledges that participating in the event or attending carries inherent risks, and they agree to assume all responsibility for their personal safety and any potential risks associated with the event. The customer agrees not to hold the event organizer or any related parties liable for any losses, damages, injuries, or inconveniences incurred due to the cancellation or modification of the event due to safety hazards or emergency situations. This Rain or Shine Cancellation Clause is binding and non-negotiable. By proceeding with the reservation or attending the event, the customer acknowledges their understanding and acceptance of these terms and waives any claims for refunds, reimbursements, or compensation. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the Delray Affair again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Delray Affair. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Greater Delray Beach Chamber of Commerce, City of Delray Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees._____________________________________________FOOD VENDOR RULES & REGULATIONSThe following information applies to the Delray Affair. Please read it carefully before applying. If you are unable to meet our criteria, please do not apply. RULES OF PARTICIPATIONAs a Food Vendor, I/we agree to the following:1. All menu items must be approved. You will be asked to remove any unapproved product. 2. If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship with regard to product sales. (i.e. Coca Cola)3. There will be no access to water or electricity. If you need water, you are required to supply it yourself.4. No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates, and utensils.5. Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted. 6. No food products may be sold or given away by artists or business exhibitors. If you have been approved as a sampling sponsor or exhibitor for an approved food product at your booth, you must provide a copy of your liability insurance certificate with City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 listed as Certificate Holder and the following as additional insured: City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444, Greater Delray Beach Chamber of Commerce 140 NE 1st Street Delray Beach, FL 33444 and Festival Management Group 140 NE 1st Street Delray Beach, FL 33444 Email to info@festivalmanagementgroup.com. This must be completed when approved into the event or by February 1, 2024.7. You must return your space to its original condition. Please be considerate to your neighbors and do not encroach on their space. 8. You must obtain all permits and licenses required by the City of Delray Beach, Palm Beach County, and the State of Florida.9. Proof of Liability Insurance listing the City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 as certificate holder and additional insured with the following: City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 listed as Certificate Holder and the following as additional insured: City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444, Greater Delray Beach Chamber of Commerce 140 NE 1st Street Delray Beach, FL 33444 and Festival Management Group 140 NE 1st Street Delray Beach, FL 33444
Email to info@festivalmanagementgroup.com.
This must be completed when approved into the event or by February 1, 2024.10. You must collect and pay all sales taxes due to the State of Florida.11. Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.12. Please note that during setup you will have limited vehicular access to your booth. During the show hours of operation (and a suitable period before and after), no vehicle access is permitted. If you have any concerns, please discuss them prior to your arrival.13. Tar paper (or similar protection) must be placed to cover the entire floor of your booth. VENDOR SET UP BEGINS at 4:30 am, Friday, April 12th. All vehicles must be removed from the site by 8:00 am. As with other shows we produce on city streets, there will be people walking through the site even in the early morning. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the Delray Affair again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Delray Affair. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Greater Delray Beach Chamber of Commerce, City of Delray Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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