THINGS YOU NEED TO KNOW
EVENT DATES & TIMES:
Sat., Nov. 5, 2022 (9am – 3pm)
LOCATION:
Flagler Drive (South Clematis to Fern), Downtown West Palm Beach
FOOD EXHIBITOR FEES:
***7% Florida Sales Tax will be added to booth fee at check-out**
$5.00 Application Fee (non-refundable) upon completion of online application.
$200.00 Booth fee (does NOT include tent, weights, table or chairs)
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance.
We ask for payment plan as follows:
- Non-refundable application fee upon completion of online application
- Balance of booth fee in full upon acceptance into show.
FOOD CART $200.00 + $14.00 sales tax = $214.00
Booth Spaces are 6’ X 6’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
During the show, all exhibits will be visited by a LagoonFest representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of an exhibitor that is not in compliance with the LagoonFest policies and requirements. Non-compliance may result in expulsion from the LagoonFest or refusal of future event participation.
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights Only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
PARKING:
Parking is located at the City of West Palm Beach Evernia Street garage. New Parking Rates Effective May 1st 2022 Clematis Garage 500 Banyan Blvd West Palm Beach, FL 33401 $1 for the first 2 Hr. $2 for each Additional ½ Hr.
On-street parking is metered, while various other downtown parking lots have flat or hourly rates.
Booth Tear Down:
Packing up of booth supplies may begin at 3:00 pm on Saturday and must be completed no later than 4:30 pm. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.
Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries, and scissors.
Electricity:
NO ELECTRICITY is provided.
Security
You are responsible for all valuables, items, and prizes at your booth.
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, table, and chairs.
Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.
Staffing
Please make sure the people staffing your booth are familiar with Lagoon Fest Booth Policies & Guidelines.
Cancellation Policy
No refunds for any fees paid. Application fee taken immediately upon application received.
Once Committee approves you for the show, you will receive an acceptance email with additional information when booth payment is due.
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-274-4663), or email (nancy@festivalmanagementgroup.com) by 7:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited.
*Dates and details subject to change*
SETUP DATE & TIME:
Saturday, Nov. 5th (6:30 am – 8:00 am)
DIRECTIONS:
I95 to Okeechobee Blvd. East to Flagler Drive, then make a left. You must enter and load-in from the south (heading north) only! Once unloaded, you will exit Datura Street and park in Evernia Street Parking Garage.
BOOTH HOURS:
Saturday, Nov. 5th (8:30 am – 3:00 pm) Show opens at 9:00 am
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Nancy Stewart at 561-703-7028.
We look forward to another great show with you!
