Application deadline has passed
Application

Independence Day Food Vendors

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Deadline: May 31, 2023 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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2023 Independence Day Celebration
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Date: Jul 04, 2023 6:00 pm - Jul 04, 2023 10:00 pm (EDT)
place
Leesburg, Virginia
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$250

About the event

Be a part of the firework festivities! The Town of Leesburg's Ida Lee Park host its annual fireworks show brining the largest firework show in the region. Choregraphed to patriotic music, this light show is not to be missed. Families and friends from the community gather to enjoy music from our band, and good eats from our food vendors.
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Town of Leesburg - Parks and Recreation
Town of Leesburg - Parks and Recreation
Contact Organizer
Town of Leesburg - Parks and Recreation
Town of Leesburg - Parks and Recreation
Contact Organizer

About the application

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by completing an application, you are validating and approving this agreement electronically.
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Terms & Conditions

Rules & Regulations
 
Confirmation: You will receive confirmation within two weeks after the event’s application deadline as to whether or not you have been chosen as a vendor.  Those not selected may be placed on the Waitlist.
 
Application Status: Your application will not be considered complete unless all relatable questions are answered, and photos are uploaded. Your credit card will not be charged until you have been accepted into the event. 
 
Waitlist: Applications received after the deadline may be placed on the Waitlist. Deadline is May 31, 2023
 
Required: You are required to provide an electronic signature upon completing the application and adhere to the Terms & Conditions and the Concessions Services Agreement.  You are required to meet all Loudoun County health and fire codes.
 
Refunds: You may receive a full refund without penalty if written notice is received PRIOR to acceptance by the Town of Leesburg Parks & Recreation. You may not receive a refund if you withdraw your application AFTER acceptance,
unless modifications made to your initial proposal cannot be mutually agreed upon.
 
Food Trucks: You must meet all local, state and federal motor vehicle requirements.  Out of state cooking trucks and trailers must be permitted by Virginia State or Loudoun County fire marshal. 
 
Tents:  All tents and canopies must have at least 40 lbs. of weight secured to each leg.
 
Food Concessions: This application is for Food Concessions; defined as products produced on site for consumption. Food products that are pre-packaged do not fall under Food Concessions and will not be accepted as such.
 
Generators:  All generators must be Whisper Generators.  Generator noise may not exceed 70 decibels. 
 
Additional Items Required 
 
Loudoun County Health Department’s Temporary Food Permit Form/Notice to Participate    
 
You must complete and submit a copy of Loudoun County Health Department’s Temporary Food Permit/Notice to 
Participate Form for each event; found at https://www.loudoun.gov/DocumentCenter/View/125802/
 
All Food Permits must be submitted to the County BY THE FOOD VENDOR.  
 
Proof of Insurance
 A Certificate of Insurance showing at least $1,000,000 in liability coverage that is valid through the date of the event is  required with the Certificate Holder specified as the Town of Leesburg, 25 W. Market Street, Leesburg, VA 20176.
 
 
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Prices

Food Vendor Booth Space - Town of Leesburg IDC $250 Non-refundable Food vendor price is the same regardless of setup type or size. All vendors accepted to the event will be assigned a spot on the grass within the festival field area of Ida Lee Park.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • List your menu WITH pricing for each item here:
  • How would you categorize your menu?
  • Event day contact cell phone
  • Have you participated in this event in the past?
  • If so, what year(s) did you participate?
  • Event day contact FIRST name
  • Event day contact LAST name
  • Will your booth space require any additional space out side of your 10 x 10 tent, food truck, or trailer. If so please explain.
  • What type of booth do you have?
  • Food Truck: What is the lengh/ dimentions of your food truck? (bumper to bumper and height)
  • Food Truck: What side of your vehicle has the service window?
  • Food Truck: Does your truck have a generator?
  • Food Truck: What is the model of your generator?
  • Food Truck: What are the max outputt (watts) of your generator?
  • Food Truck: Where is your generator located on your truck?
  • Food Truck: Does your truck use propane?
  • Food Truck: If you are using propane, what will it be used for?
  • Food Truck: Where is your propane tank located?
  • Food Truck: Dooes your truck have a Commercial Grade Hood System?
  • Food Truck: Do you have a fire extinguisher on your truck?
  • Trailer: What is the length of your trailer bumper to bumper (include hitch)?
  • Trailer: What side of your trailer has the service window?
  • Trailer: Does your trailer use propane?
  • Trailer: If you are using propane, what will it be used for?
  • Trailer: Does your trailer have a generator?
  • Trailer: What is the model of your generator?
  • Trailer: Where is your generator located on your trailer?
  • Trailer: What is the max output (watts) of your generator?
  • Trailer: Dooes your trailer have a Commercial Grade Hood System?
  • Trailer: Do you have a fire extinguisher on your trailer?
  • Tent: What is the size of your tent?
  • Tent: Will you be cooking at your tent booth location?
  • Tent: What size booth space do you need to occomadate your tent and cooking space?
  • Tent: Will you need to use a generator at your booth?
  • Tent: What is the model of your generator?
  • Tent: What are the max outputt (watts) of your generator?
  • Tent: Will you use propane at your booth?
  • Tent: If you are using propane, what will it be used for?
  • Tent: If you are not cooking at your tent, how will you keep your food at the appropriate temperature?
  • Tent: Do you have a fire extinguisher for your tent?
  • By signing this form you state that you have read and agree to all rules, regulations, terms and conditions in the Leesburg Independence Day Celebration Food Vendor Application.

Picture requirements

  • Minimum pictures required: 3
  • Please upload at least 3 photos. Photos should be of 1) your food truck/trailer/tent 2) your cooking area and 3) your generator and/or propane tank
Independence Day Food Vendors
Independence Day Food Vendors
2023 Independence Day Celebration
Application deadline has passed