Festival Vendor Information
Boogie on the Bridge Vendor selection will be made based on the following criteria:
All makers will display and sell handmade products.
Commercially produced merchandise and / or imports are not eligible for display or sale. Emphasis will be placed on creativity and quality of products
Refunds:
No refunds will be provided.
Booth Fees
*Booth fee covers Saturday of the Festival. Of course, Makers are invited to attend all three days of the festival, but are expected to man their booth on Saturday from 9am-7pm. Makers must provide their own tent and all set up materials.
Times:
Saturday-9am-7pm
Booth Information:
10’x10’ Single Booth $75.00
Includes two, general admission wristbands and one (1) parking pass.
10’x20’ Double Booth $150.00
Includes four, general admission wristbands and one (1) parking pass.
OPTIONAL VENDOR FEES
At a reduced rate for Vendor Campers
The following optional credentials must be purchased through the Boogie on the Bridge box office by April 14th,2023. Call the box office at 1-865-724-5439 to order by phone.
Vendor Tent Camping $50 ( Limit 1 tent PER BOOTH, two people)
Vendor RV Camping $100 (Limit 1 camper per booth, two people)
RV and Tent Camping available Friday through Saturday night-breakdown on Sunday.
VENDOR CREDENTIALS
Each 10’x10’ space receives two (2) general admission wristbands and must be worn by vendor(s) according to festival instruction. Vendors without proper credentials will not be allowed access on festival grounds.
One (1) vehicle parking pass may be issued for each Crafts vendor and must be displayed on dash. Vehicles without the issued parking pass will not be allowed access on the festival grounds and those without a parking pass, or parked in the wrong location, may be removed at owner’s expense.
GENERAL BOOTH INFORMATION
Vendor must have:
An attractive, professional, maintained booth appearance. A professional looking sign. Quality merchandise, and courteous, friendly, music-loving personnel.
Tents are not provided. Vendor is responsible for constructing, furnishing, maintaining and removing your own booth and materials, leftovers and trash. Vendor assignments are final. No changes or substitutions may be made on-site. Vendors are only to use the space rented.
ELECTRICITY
Electricity is not available to vendors. If you require a generator, please contact the event staff at boogieonthebridge@gmail.com
VENDOR CHECK-IN & SET UP
Vendor check-in for all booths will begin on Saturday AFTER 7am. Vendors MUST check-in upon arrival to receive booth location information as well as passes and parking credentials. Boogie on the Bridge staff will be available on site Saturday to show you to your booth location. Vendors will be allowed to drive up to the booth area and unload, and must move their vehicles to the parking area. Set up MUST BE COMPLETE by Saturday 8:30am. All vehicles must be removed from the vendor area by 8am Saturday.
It is strongly recommended to have sides for your tent to secure your merchandise over night if you plan to stay and camp.
SIGNAGE
All vendor spaces must have a professional looking sign. Signs must not exceed 3 feet by 8 feet and may include only the vendor name or logo and no other brand names or logos. Boogie on the Bridge retains the right to remove any inappropriate signage. If you have questions about your signage, please contact the Vendor Coordinator at boogieonthebridge@gmail.com prior to the festival.
HOURS OF OPERATION
Saturday 9-7
Vendor is required to be open to the general public Saturday from 9am-7pm. Closing to the public before the end of the event or not opening on time to the general public is grounds for exclusion from participating at future events. Performances typically will continue until 11:00pm Saturday. Vendors may break down at 7pm and enjoy the music for the rest of the day.
PRODUCT RESTRICTIONS
No tobacco products, illegal drugs or firearms are allowed on the festival grounds, including camping areas.
If you market products that are made of glass or other breakable materials, you will be required to supply and use packing materials such as boxes or bubble wrap as the product is sold to ensure safe transport throughout the festival.You may sell only those items listed on your application form and previously approved by the Boogie on the Bridge Vendor Selection Committee. You may not sell any additional items without the express consent of the Vendor Coordinator. Boogie on the Bridge reserves the right to perform vendor merchandise audits throughout and request removal of nonconforming items.
No food or beverage products of any kind are to be sold by vendors unless previously authorized by the Vendor Coordinator. Vendors may not sell musical CDs, DVDs or musical instructional materials of any kind. Only designated sponsors may sell musical instruments and accessories.
No illicit products may be displayed in any form. This includes, but is not limited to any product that represents or implies drug use, drug paraphernalia, pornography, criminal activity, violence, or prejudice of color, sexual orientation, or religion.
The ‘Boogie on the Bridge’ name and logo are only for use by the Boogie on the Bridge Coordinators. Boogie on the Bridge may, at its discretion, remove any vendor, merchandise, or display that does not conform to Boogie on the Bridge rules.
WEATHER
This event takes place rain or shine. Vendors should be prepared for inclement weather.
SAFETY & SECURITY
Vendors will be responsible for the security of their vendor spaces. Boogie on the Bridge assumes no responsibility for items lost or stolen from the vending areas.
TAXES
The collecting - and reporting - of this tax is the responsibility of all vendors who engage in retail sales.
FESTIVAL POLICY
Boogie on the Bridge is held rain or shine. We recommend bringing clothes for all weather!
For your safety and the consideration of all guests and our campus, the following are restricted
from Boogie on the Bridge:
Illegal drugs
Weapons
Pets
Unauthorized ATVs, golf carts, Segways® (or similar vehicles) on festival site
Glass containers at the pool
In the festival area,
Tents or canopies (small infant dome tents are allowed provided they do not obstruct the view of others)
Folding chairs that block the view for other fans (Canopy chairs will not be allowed)
Beach or Patio Umbrellas (small personal umbrellas will be allowed as long as they do not obstruct view of others) Unauthorized video recording, audio recording or flash photography (at the artists' request)
Drones
Personal grills, charcoal or gas are not allowed on festival grounds at any time (Only approved
food vendors are allowed to operate grills)
No one is permitted backstage without proper credentials (wristband).
Additional Information/Important Dates
Applications Due: May 31, 2023
Vendor Fees due: Upon approval of vendor acceptance
ACCEPTANCE
You will receive an email of vendor acceptance.
Vendor fees will be due no later than one week after acceptance
Online credit card payments are accepted.
No vendor will be allowed to set up on festival grounds unless full payment has been received.
It is understood that any policies, procedures or instructions that have been sent to vendors of the festival at any time
CONTACT INFORMATION
Boogie on the Bridge
Vendor Coordinator
16599 Meadow Rd W
Lenoir City, TN 37772
Office – 865-724-5439
Email – boogieonthebridge@gmail.com
Website – www.boogieonthebridge.com
Disclaimers:
Indemnity
The organization hereby agrees to indemnify and hold harmless the Boogie on the Bridge Festival, The Jeff Breazeale Foundation, Michael and Stacey Patty, Lisa Breazeale and assignees against any and all claims, damages, liabilities (including, but not limited to, liability for personal injury, property loss, and liability
for breach of confidentiality), costs and expenses, including, without limitation, reasonable legal fees and costs arising out of any event sponsored by or associated with the festival, or resulting from any third party action of any kind, or incurred for by reason of breach of signee of any of the obligations, warranties, agreements, covenants or representations herein contained.
Information
Signee represents and warrants that it shall take all reasonable precautions to assure accuracy of, and to protect, against negligent disclosure of and unauthorized access to all Boogie on the Bridge internal and administrative information. Festival schedules of all activities, explicit and implicit, express and implied, are at the discretion of Boogie on the Bridge and therefore subject to change.
Force Majeure
The festival shall not be held responsible for events beyond the festival's control, such as, without limitation, acts of God, acts of war, terrorism, strikes, or governmental restrictions, or for acts of omissions of persons, entities or companies not controlled by it, such as, without limitations, police officials and government entities. All activities described or referred to herein are deemed to be for the festival, unless otherwise noted.
Compliance
Discrimination against any employee or customer because of race, religion, color, ethnicity, physical disability or sexual orientation will result in immediate expulsion from the festival.
Failure to comply with the Vendor Rules and Guidelines and/or instruction of Boogie on the Bridge staff may also result in expulsion from the festival. Vendor agrees to comply with all state, local, and municipal laws and regulations.
Submission of this application, valid for the current year only, signifies your understanding and acceptance of, and agreement to abide by Boogie on the Bridge Vendor Agreement and Guidelines if invited to participate.
We reserve the right to accept or reject any vendor.
By submitting this form, I am responsible for employees that may assist me.
This agreement is between vendor stated above and Boogie on the Bridge Music Festival.
Boogie on the Bridge Mission Statement: Boogie on the Bridge began as a private event and was founded in 1988. In Memory of Jeff Braezeale as a fundraiser for The Jeff Breazeale Foundation and to celebrate traditional plus music.
