2023 Booth Vendor - Pride Festival

All Applications made on or after 3/15/23 will be waitlisted.  WE ARE AT CAPACITY FOR ALL AVAILABLE SPACES AT THIS TIME. If applying after 3/12 you may be waitlisted until we have time to verify space in the park after the winter thaw in April or May.   We are leaving the application open for vendors that want to be on the waiting list. Please Expand the Show More below to see more details The following application is for BOOTH (Merchandise and Information) vendors ONLY. during Twin Cities Pride Festival.June 23-25, 2023 (3 days) in Parade Park (with the Beer and Wine Dabbler) andJune 24-25, 2023 (2 days) in Loring Park.  If you have questions about this application or process please review the FAQ section of the TC Pride Website, here recordings of the Information Sessions we have hosted and a list of Frequently Asked Questions about registration. https://tcpride.org/vendor-faq/ For Map of available spaces see the end of this application (scroll down) or go to https://www.eventeny.com/events/map/?id=4048&mid=3150 If you are having problems with errors submitting your application contact support@eventeny.com, or use the contact form at https://help.eventeny.com/hc/en-us/requests/new About Twin Cities Pride 
Twin Cities Pride is the 501c3 charitable nonprofit organization that produces the annual LGBTQ+ Pride Festival, March, and other events. In addition, Pride sponsors other LGBTQ+ nonprofits including but not limited to the MN Deaf Queers, MN POC Pride, and other Prides around the state.
Twin Cities Pride is run primarily with volunteers and a few full-time employees.  In 2023, the Twin Cities Pride Festival is estimated to brings in roughly 400,000 to 500,000 attendees. We have approximately 450-490 merchandise and information vendors and exhibitors and anticipate 60 food booths (with some vendors have 2 locations).  If you're part of a company/group/organization that has actively worked against or physically harmed ANY members of the LGBTQ+ community then Pride is not the space for you.  We seek involvement from vendors who affirm and support our mission and the history of and purpose in holding a pride festival:   

• Twin Cities Pride seeks to empower every LGBTQ+ person to live as their true self and to create a future where all LGBTQ+ people are valued and celebrated for who they are.

• The Pride celebration commemorates and continues the fight against discrimination and the struggle for equality, for lesbian, gay, bisexual, transgender, and queer persons and their families. 

Having LGBT employees isn't enough to qualify as support for the community. If you are a company/group/organization that has had past Anti-LGBTQ+ missions/activities in the past 5 years and are working to be more inclusive, please reach out to Andi Otto, Executive Director, before filling out the application so that we can discuss the best steps. He can be reached at andi.otto@tcpride.org.   APPLICATION PROCESSThe application will be submitted with a credit card or ACH and only the application fee and three-percent payment processing fee will be charged at that time.  This application fee is non-refundable for any reason.  Each application will be Juried on a first-come first-serve basis while giving consideration to the type of vendor, products and the experience that we seek to provide to the festival attendees. Acceptance to Twin Cities Pride includes, but is not limited to, the following criteria: 

• Proposed product & services (service to the community, quality, pricing, uniqueness) 
• Past Twin Cities Pride experience 
• Commitment to and support of the LGBTQ+ community 
• Sustainability Practices
• Other outdoor event experience 
• Booth size and power requirements
• Level of professionalism 
• Agreement to conform to established procedures 

Submitting an application and receiving a confirmation email after you’ve completed the application DOES NOT mean you have been accepted, just that your application has been received.  Applications will be approved, rejected or waitlisted within 2 weeks of application submission.   If approved as a booth vendor you will be automatically charged the remaining fees associated with the selections you made during the application process along with a three-percent payment processing fee.   Once approved you will have 2 weeks to provide the Tax form - ST19, and proof of Liability Insurance or your status as approved will be CANCELLED and NO REFUND will be provided. You may also cancel your registration during this time and receive a refund of the remaining fees (less any payment processing fees).  If waitlisted - you may cancel your application or remain waitlisted in the event that we have space open up for you as a vendor.  If space becomes available, we will reach out to you to find out if you still want to be a vendor and would like to take the available space.  By submitting an application, you agree to abide by the policies and procedures outlined now and during the festival by Twin Cities Pride. In addition to booth/space fees, all booth vendors selling merchandise are required to pay a $150 Selling Surcharge to Pride, as we must pay the Minneapolis Park Board this fee for all sales occurring during the Festival.  Please Note

• We DO not guarantee placement in any particular location and reserve the right to move vendors up to the start of the festival. 
• We will limit the number vendors who have similar products & services.
• Each Booth Vendor will be limited to a maximum of 2 locations. 
• No Portable Generators will be allowed in either park.  Portable Generators will only be used by TC Pride for Operations & Sponsors when tapping into larger electrical systems are not available. 
• Vendors who do not comply with onsite logistics and regulations will not be allowed to open for business and may be asked to leave the park, forfeiting the ability to participate in any way in the festival, and no refunds will be provided.
• Styrofoam products are not allowed at Twin Cities Pride. 
• Vendors are responsible for taking trash to dumpsters. 

 Before starting this application, please have the following electronic documents available: Photograph of your booth/truck/trailer, and surrounding area including your electrical connection if requesting Level 3 Power,  Images and list of your products including prices. Description of how you plan to engage and interact with the festival attendees, as well as, any information you plan to pass out at your booth. Tax Form - ST19, and  any Permits or Licenses required.  FEES, LOCATIONS, SETUP INFORMATION & HOURSWhile we have overnight security, they can’t be everywhere at once. 
Please do not leave valuables overnight. Once your food truck/booth/space is set up, it is not allowed to be removed until Sunday night.   All Booth Vendor booth space fees are based on the annual revenue of the organization.  All Businesses/Organizations (based on total gross annual revenue)

• Business Level 0     Under $150,000                                       $350
• Business Level 1     Under $150,000 - $500,000      $625
• Business Level 2    $500,000 – $1,000,000               $1,125
• Business Level 3    $1,000,000 – $5,000,000         $1,875
• Business Level4    $5,000,000 -$15,000,000        $2,500
• Business Level 5  $15,000,000 +                                             $3,750

 Non-Profits / Government Agency (based on total gross annual revenue)  

• Nonprofit Level 1    Under $100,000                                          $190
• Nonprofit Level 2    $100,000 – $1,000,000                  $625
• Nonprofit Level 3    $1,000,000 – $5,000,000       $1,125
• Nonprofit Level 4    $5,000,000 +                                              $1,875 

  *A limited number of scholarships are available to small nonprofits and community groups with revenue under $100,000. You will have the ability to request a scholarship in the application process if approved the scholarship will be awarded before you are approved as a vendor.** Festival Sponsorships start at $7,500 including a booth space and other recognition. PARADE PARK (Minneapolis Sculpture Garden) SETUP -  Set-up Begins Thursday at 1:30 PM, or hand carried in on Friday starting at 9 AM.  No Setup allowed before these times, overnight security will be provided.  

• FRIDAY 23rd - The festival & Beer Dabbler  5 PM - 9PM
• SATURDAY 24th - The festival & Beer Truck 9 AM - 7 PM
• SUNDAY 25th - The festival and Wine Dabbler / Beer Truck 10 AM - 6 PM

Special Requirement for vendors in Parade Park: to qualify as a vendor in Parade Park vendors must be Artist or Culture Bearers, resident of MN, LGBTQ or BIPOC, and are a creative worker who practices a skilled trade or craftsperson who creates unique functional or decorative items produced in limited quantity through their own personal effort. We expect that at least 70% of your items are hand-made .
 
LORING PARK SETUP - Booths Set-up Begins FRIDAY at 9 AM, No Setup allowed before this time and ENDS by 5 PM. You will be asked to select a 2 hour window for your booth check-in and setup on the application.
Cars will be permitted to drive into and out of the park during set-up. All vehicles MUST BE OUT OF THE PARK BY 5:00 PM FRIDAY, as cement barriers will be placed at all entrances/exits at this time.

• SATURDAY 24th - The festival & Beer Garden  9 AM - 7 PM
• SUNDAY 25th - The festival and Beer Garden 10 AM - 6 PM 

Minnesota Tax Form ST-19ALL exhibitors/food vendors (whether selling or not) MUST submit a completed Minnesota Revenue Form ST-19.  BOOTH (Truck/Trailer/Booth) SPACE & OPERATIONS: 
You will be asked for your top 3 preferred booth locations; please note we do not guarantee you will receive one of your requested booth locations. Booth Space is sold in units of one 10'x10' space and includes one 8' table.  You are responsible for providing your own tent and chairs.  You may rent them from Après Party & Tent Rental.  You can contact info@apresparty.com by email or by phone at 952-942-3399, they will set up and take the tent down for you - this is the only option to setup the tent for you. If you rent from Après, please send your confirmation or order number to festival@tcpride.org. 
 
You may also rent a pop-up tent from TC Pride for $300.  You are responsible for setup and securing the tent with weights that you provide. 
 All materials, storage, and operations (including prep, cleanup and back of house) must occur within the booth space. Do NOT assume you are able to use space beside or behind your booth.  If you need additional space you will need to purchase 2 Booth spaces.  You will be asked to provide the size of your booth area please note any additional space requirements. Your tent size is required to fit in your booth location size. For example,  a 10 by 10  booth space will not be able to use a 10 by 20 tent.  
 
Closer to the event, more information regarding location, set-up and operating procedures will be provided. You are responsible for the removal of surplus products, booth parts, trash, etc. Failure to do so will result in additional fees being assessed and may prevent you from being accepted again in the future.  USE OF SOUND
Prior approval will be needed for any booths planning on playing music or any other sound. No amplified sound is allowed, excluding the Pride Festival stages. The maximum for vendor booth sound is 65 decibels at 50 feet with PRIOR approval from Festival Staff.  CONSUMABLE PRODUCT No products, outside of food that is sold by a food vendor with a food permit, that are being sold in the park should be consumed in the park. 
 
BEVERAGES 
No vendor may sell or give away beverages, including soda, water, or alcoholic beverages.  Specialty beverage vendors are the ONLY exception.  Soda and water sales are done solely by Twin Cities Pride as a fundraiser for The Arise Project to support homeless LGBTQ youth. 
   POWER / ELECTRICITY Vendors using electricity must provide accurate information about ALL equipment to be powered in their application. Twin Cities Pride will not be responsible for loss of power during festival operation due to overuse of generator. You are required to provide an appropriate connection cord. We are providing 3 Levels of Power Options for Rent: Level 1 Battery Power Pack Rental - $210 rental fee (per location)

• Laptop 10 Hrs, USB Fan(5w) 30 Hrs, Phone 16 Charges 
• Equipped with AC Outlet, DC Carport, USB-A and USB-C charging ports.

Level 2 Battery Power Pack Rental - $420 rental fee (per location)

• TV (60w) 4.5 Hrs, Laptop 4 Charges, Fan (20w) 15 Hrs, Mini Cooler (60w) 5 Hrs, Phone 30 Charges 
• Equipped with AC Outlet, DC Carport, USB-A and USB-C charging ports.

Level 3 Electrical Power via Generator - $650 service fee (per location)

• We have limited Booths near the Food Courts (Stonewall - Purple, P2P - Blue, and Loring - Yellow) where Electric service can be provided. Please pick a booth near these locations if this level of power is required. 
•  The service fee will provide you with either standard plug-in receptacles or a 50-amp trailer connection per location, and you will need to bring your own connector. Provide a photo of your 50-amp connector plug. 

 ADDITIONAL CHARGES and FEESViolations of Twin Cities Pride rules and regulations including leaving your space clean may result in additional fees being charged, exclusion from participation, both during the event and in following years. We do not require a security deposit however the following fees may be assessed 

• A charge of $100 will be assessed if you do not check-in upon arriving at the park.
• A charge of $250 will be assessed if the trash is not removed from your area and taken to dumpsters. (large dumpsters NOT patron trash bins)
• A charge of $250 will be assessed if the power system or pop-up tent rental is not returned. 

 SUSTANABILITY PRACTICES 
As we work toward becoming a zero waste event, we will be requiring food vendors to use compostable products.  Booth vendor are asked to keep sustainability in mind with your booth activities and waste. 
You will be asked to provide information about your sustainability practices.   
NOTE: Styrofoam products are not allowed at Twin Cities Pride.  LOAD-OUT PROCESS 
To ensure the safety of attendees leaving the park, NO vehicles are allowed to enter the park before 7 PM Sunday. Food vendors, box trucks and oversized vehicles will NOT be allowed to enter OR exit the park until after 8pm Sunday. PROOF OF INSURANCE: 
ALL Vendors are REQUIRED to obtain Liability Insurance for both TC Pride and Fanfare Attractions. As we continue to increase the accessibility, safety, and security of attendees, vendors, and staff; we must ensure every vendor has submitted a current Certificate of Liability insurance. Your coverage must be in the amount of $1,000,000 (minimum) or more. Twin Cities Pride and Fanfare Attractions must be named as additional insured on the policy of the proof of insurance (Certificate of Liability Insurance). 
Addresses for your providers:

• Twin Cities Pride, 1618 Harmon Place, Minneapolis, MN 55403.
• Fanfare Attractions, 1215 East 22nd St, Minneapolis, MN 55404. 

Required insurance may be obtained from your normal insurance provider or 
Pam Petersen at PPeters1@amfam.com. A policy for $50 providing coverage for a $1MM policy for five days is available from Pam.  REFUND POLICY 
The application fee, charged when submitting the application, is nonrefundable for any reason. If you are not accepted as a vendor, you will not be charged the additional fees for your application (booth, electrical and other selections). Once approved as a vendor, the applicant has TWO weeks to Cancel to receive a refund of the additional fees less the payment processing fees. If the ST-19 and proof of Liability Insurance is not uploaded to your application within two weeks of your approval.  TC Pride will Cancel your approved status and No Refund of any fees will be provided. 
The Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE outside of these policies.  
If the circumstances cause the festival to be delayed, fees will transfer to the new date for the festival. IF WE ARE NOT ABLE TO HAVE THE EVENT DUE TO THE PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.   YOUR LISTING IN LAVENDER'S MAGAZINE PRIDE SECTIONTwin Cities Pride is collaborating with Lavender Magazine to create special 2023 Twin Cities Pride section in Lavender's June 15, 2023 issue. All Twin Cities Pride booth vendors, registered and approved before April 20th, will receive a complimentary listing in this issue. These listings will feature the name of the organization and business vendors and will be categorized alphabetically by color-coded location within the park.
Towards the end of this application, you will also have the opportunity to express your interest in purchasing an ad in Lavender’s June 1, 2023 and/or June 15, 2023 Pride issues. A portion of these ad sales will benefit Twin Cities Pride. 

2023 Twin Cities Pride Festival is a CELEBRATION of the LGBTQ+ Community and ALL LGBTQ+ people and allies are welcome! As always, Twin Cities Pride Festival is ADMISSION FREE!

 Twin Cities Pride offers unique opportunities for outreach to the LGBTQ community for nonprofit organizations and businesses that support our mission and champion LGBTQ equity. If your company/group/organization is actively working against the LGBTQ community, the Pride Festival is not the space for your organization and we will politely decline your application based on the mission of Twin Cities Pride.  If you are a company/group/organization that has had past Anti-LGBTQ missions/activities in the past 5 years and are working to be more inclusive, please reach out to Andi Otto, Executive Director, before filling out the application so that we can discuss the best steps. He can be reached at andi.otto@tcpride.orgThe mission of Twin Cities Pride is to empower every LGBTQ+ person to live as their true self. We envision a future where all LGBTQ+ people are valued and celebrated for who they are. We seek involvement from those participants who affirm and support our message: the Pride celebration commemorates and continues the fight against discrimination and the struggle for equality for LGBTQ people and their families.  By completing this application, you agree to the above statements and mission. If at any time during the Pride Festival it is found that you are spreading any sort of hate message, no matter the type, you will be asked to leave the park and will not receive a refund for any fees paid. Additional fees will be assessed if you leave items behind for Twin Cities Pride to provide removal and/or disposal. 1.   Each application will be juried through a panel of people to determine if the vendor is committed to the equality of all members of the LGBTQ community and if what they are offering is relevant to the community.2.   There will be limited amounts of each type of vendor.  For example, we will not have 10 t-shirt vendors but will limit it evenly throughout the park. This is based on jury selection and is first come first served. 3.   Your application is pending until you receive notification that you have been approved.  You will not be charged until you are 100% approved to be at the festival. Approvals will come no later than 10 business days from submission. 4.   All fees are due at the time of approval and can be paid via ACH or with a credit card.  Mailed-in checks will not be accepted and returned to you.   Violations of Twin Cities Pride rules and regulations may result in additional fees being charged, exclusion from participation, both during the event and in following years.  Submitting an application and receiving a confirmation email after you’ve completed the application DOES NOT mean you have been accepted, just that your application has been received. By submitting an application you agree to use the POS system that Twin Cities Pride will provides to you upon check-in at the festival. In addition to booth/space fees, all food vendors are required to pay 20% of gross (after tax sales - both cash and credit) to Pride, as we must pay the Minneapolis Park Board a percentage of all sales occurring during the the Festival. The POS system will deduct the 20% of gross sales and settle final payments to the vendor on Tuesday June 27th.  If approved as a food vendor you will be automatically charged the fees associated with the selections you made during the application process along with a six-percent payment processing fee.   Once approved you will have 2 weeks to provide the Tax form - ST19, and proof of Liability Insurance or your status as approved will be CANCELLED and NO REFUND will be provided.  REFUND POLICY 
The application fee (charged when submitting the application is non refundable for any reason) If you are not accepted as a vendor you will not be charged the additional fees for your application (booth, electrical and other selections). Once approved as a vendor the applicant has TWO weeks to Cancel to receive a refund of the additional fees less the payment processing fees. If the ST-19 and proof of Liability Insurance is not uploaded to your application within two weeks of your approval.  TC Pride will Cancel your approved status and No Refund of any fees will be provided. 
The Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE outside of these policies.  
If the circumstances causes the festival to be delayed, fees will transfer to the new date for the festival. IF WE ARE NOT ABLE TO HAVE THE EVENT  DUE TO THE PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.   Food vendors not in compliance with regulations will not be allowed to open for business. Special power needs must be noted on the Food Vendor Application and may influence acceptance. The Fire Marshal will also be on-site doing inspections. We DO not guarantee placement in any particular location and reserve the right to move vendors up to the start of the festival. 
We will limit the number vendors who serve similar food items
Each Food Vendor will be limited to a maximum of 2 locations. 
No Portable Generators will be allowed in either park.  Portable Generators will only be used by TC Pride for Operations & Sponsors when tapping into larger electrical systems are not available. 
Vendors who do not comply with onsite logistics and regulations will not be allowed to open for business and may be asked to leave the park, forfeiting the ability to participate in any way in the festival.   Styrofoam products are not allowed at Twin Cities Pride.