Guidelines For Vendors (downloadable copy below)Tent & Table- Booths are assigned on a first come first serve basis
- Vendors must provide their own tent size 10x10
- No vendor will be allowed setup without tent and payment is nonrefundable
- Vendors may purchase two connected spaces
- Vendor must provide their own table(s) and chairs
- Vendors can be as creative as they like within their space
- Vendors must have display tablecloth that goes to floor/ground if offering a table display (display tablecloth)
Marketing & Promotions- Vendors may have marketing materials and contact information on their table
- Vendors may provide promotional items to attract more people to their table
- Vendors are encouraged to share on social media about the event and their participation
Set-up & Break-down- Vendors will be assigned a time to set-up
- Must have display down and area clean within 30 minutes after the event
- Vendors must leave the location clean of all garbage and trash
Refunds / Cancellations- No refunds will be issued for Vendor cancellations on or after August 15, 2022
- Vendor cancellations prior to August 15, 2022 will be assessed a $15 administrative fee
Vendor Agreement (downloadable copy below) This Vendor Agreement relates to the African American Culture and Arts Festival that will be held on August 27, 2022 at Rhodes Jordan Park in Lawrenceville, GA (the “Festival”). Gwinnett County Government and African American Culture and Arts Festival, Inc. (“AACF”) and their respective officers, directors, staff members, sponsors, partners, or owners, are not responsible for lost, stolen, or damaged merchandise. By entering into this Vendor Agreement, you agree to hold Gwinnett County Government and AACAF and their respective officers, directors, staff members, sponsors, partners, or owners harmless from any and all damages to property, merchandise, and/or injuries to and/or caused by vendors and/or employees or agents of vendors, and/or attendees that are possibly incurred while at the event. In no event shall Gwinnett County Government and AACAF and their respective officers, directors, staff members, sponsors, partners, and owners be liable to Vendor or any other person or entity for consequential, special, indirect, incidental, or punitive damages, costs, expenses or losses (including without limitation lost profits, loss of business, anticipatory profits and opportunity costs). Under no circumstance shall the liability of Gwinnett County Government and AACAF and their respective officers, directors, staff members, sponsors, partners, and owners in the aggregate exceed the total amount of fees Vendor paid to the organizers to participate in the event. Vendor agrees to indemnify and hold harmless Gwinnett County Government and AACAF and their respective officers, directors, staff members, sponsors, partners, and owners from and against any and all losses, lawsuits, judgments, causes of action, costs, damages, claims (actual or alleged) and expenses resulting from claims for bodily injury, death, property destruction, or property damage arising out of or incidental to or in any way resulting from the acts or omissions, whether negligent or otherwise, of the Vendor, its employees, subcontractors, or agents, if any, in performance under this Agreement and the use of its space at the event unless such bodily injury, death, property destruction, property damage, or personal injury is determined to be the result of the negligence or intentional misconduct of the party against whom such action in brought. The performance of this or any agreement by AACAF shall be subject to force majeure, including but not limited to acts of God, fire, flood, natural disaster, severe or inclement weather, war or threat of war, acts or threats of terrorism, civil disorder, unauthorized strikes, governmental regulation or advisory, recognized health threats as determined by the Centers for Disease Control, or local government authority or health agencies (including but not limited to the health threats of COVID-19 or similar pandemics or infectious diseases), curtailment of transportation facilities, or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions make it illegal, impossible, inadvisable, or commercially impracticable to hold the Festival or to fully perform the terms of this agreement. AACAF’s nonperformance shall be excused by force majeure or pandemic as outlined above. You agree that this agreement may be canceled by the AACAF, without liability, damages, fees, or penalty, and any unused deposits or amounts paid will be refunded, for any one or more of the above reasons, by written notice to the other party. AACAF will be photographing and making video and audio recordings of the Festival. Vendor hereby authorizes and irrevocably grants to AACAF permission to take photographs, video recordings, digital images and audio recordings of Vendor and its participation in the Feastival and use the same in publications and/or on AACAF’s website(s), as well as in newsletters, news releases, other printed materials, and in materials made available on the Internet or in other media now known or hereafter developed for any purpose AACAF deems proper without any further compensation to Vendor. Vendor hereby agrees that all disputes arising or relating to this agreement with AACAF will be adjudicated solely in binding arbitration in Gwinnett County, Georgia with an arbitrator selected by AACAF, and that the sole venue for disputes regarding this arbitration provision shall be the Superior Court of Gwinnett County, Georgia. By submitting this application, I acknowledge that I have read and fully understand all the terms and conditions of this application, and I understand that this application creates a binding contract between me, and any entity through which I shall conduct business at the Festival and AACAF. Vendor hereby agrees to abide by all of the terms of this contract, as set forth herein, and by all additional rules and policies imposed by the Festival upon its participation in the Festival, including the attached guidelines, should this application be accepted.
