Your space is only confirmed once completed application is returned, you have been accepted, and payment is made.Exhibitors are expected to furnish their own tent, tables, chairs and in-tent lighting. Exhibitors must furnish completed application, and all requested materials to be considered for the 2022 event. Upon review and acceptance Exhibitor will be notified and payment for booth space will be due. PE reserves the right to refuse exhibit space if the Exhibitors product or service or the booth area is not consistent with the character of the event. EXHIBIT HOURSExhibitors must be set up and remain open during all exhibit hours - SAT/SUN/MON 11am – 11pm. EXHIBIT AREA / CHARACTER OF EXHIBITSAll exhibits must be designed, constructed and operated in good taste with the best interest of the Event and public safety. PE reserves the right to prohibit or restrict exhibits that because of noise, method of operation, materials or any other reason become objectionable. In the event that restriction occurs, PE will not refund the Exhibitor fees or other expenses. Carnival tactics, the use of public address systems or other similar activities by the Exhibitor shall not be allowed. The event does not guarantee exclusivity of products displayed. Exhibitors may not sublease any part of their space or participate in any third-party advertising or third-party promotions or display third party signage at their booths.Decorations may not be nailed, taped, tacked or otherwise fastened to park infrastructure, trees, or fixtures. The use or distribution of any of the following items is prohibited: adhesive backed decals, stickers, helium balloons, glitter, and confetti. Motorized vehicles of any type (forklifts, gas or electric carts, bicycles, scooters or similar equipment) may not be used inside the event venue. Distribution of flyers, brochures or any advertising marketing materials must be confined to the exhibit area. Advertising and promotional materials may not be displayed in walk paths or common areas. Promotional materials or signage may not be affixed to any structure, tree, part signage or infrastructure. Exhibitors are responsible for maintaining acceptable standards of sanitation within their booths and for disposing of trash into designated trash receptacles. Exhibitors are responsible for cleaning their designated area of all debris at the event’s conclusion. EXHIBITOR SALESExhibitors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Exhibitors must furnish their own cash bank and credit card processing if they wish to take credit cards. Exhibitors are prohibited from selling or providing giveaways of any food or beverage product. CANCELLATIONIf Exhibitor notifies PE in writing of their intent to cancel 30 days prior to the event, Exhibitor shall be entitled to receive a 50% refund of their Exhibitor fee. If PE receives within 30 days of the event no refund will be issued. FLOOR PLAN / EXHIBITOR LOCATION PE will make Exhibitor location assignments approximately two (2) weeks prior to the event. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Exhibitor area must be confined to the space contracted and provided. Exhibitor space must not obstruct other exhibits or walk paths. LOAD IN / LOAD OUTExhibitors will receive information regarding load in and set up 1 week prior to the festival. Exhibitors that fail to abide by load in schedule and deadline may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee. ANIMALS/PETSAnimals and pets are not permitted in the event facility or neighboring outdoor event grounds except in conjunction with aids to the disabled. HOLD HARMLESS AGREEMENTThrough submission of application materials and signing this Agreement, Vendor agrees of hold the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta harmless for any and all losses, expenses, demands and claims against the festival or Premier Events, sustained or alleged to have been in any way related to the 2022 Atlanta Jazz Festival. Exhibitor also agrees and acknowledges that the Atlanta Jazz Festival, Inc, its Board of Directors, staff, volunteers, Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) and the City of Atlanta are not responsible in any way for any personal injury, illness, property damage or loss of property that may occur during the 2022 Atlanta Jazz Festival. Vendors agrees, acknowledges and further certifies that the Vendor and Vendor’s property, equipment and vehicles are properly insured for any and all loses incurred and or damages caused by Vendor or any party. Incorporation and Modification – This document includes all components of the agreement of the parties and is fully incorporated herein. The Application materials provided by the vendor to Premier Events on behalf of the Atlanta Jazz Festival shall be incorporated herein by reference. No other promises made prior to the execution of this agreement have been omitted from this document. The parties may mutually agree to modify this agreement; however, such modification shall only be binding upon the parties by signed written agreement. No oral modification or agreement outside the scope of this agreement shall be binding upon either party. No Agency, Partnership or Joint Venture Created – This Vendor is an independent operator and through this agreement no agency, partnership or joint venture relationship is created by the Atlanta Jazz Festival or Premier Events. The Vendor, its owners, employees or other agents shall not represent themselves as representatives of the Atlanta Jazz Festival or Premier Events. Vendor shall not enter into any contract or other agreement which would cause the Atlanta Jazz Festival or Premier Events to be liable in any way with any other party, including but not limited to, manufacturers, Vendors, or other suppliers, etc. Vendor shall hold the Atlanta Jazz Festival and Premier Events harmless from any cost or liability it may incur with the production of merchandise. WEATHERAtlanta Jazz Festival is a rain or shine event. The Atlanta Jazz Festival and Premier Events make no representation or guarantees regarding actual festival attendance, nor make any representation of potential financial success or failure. The Exhibitor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service. PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts. CONTACTFor more information about the 2019 Atlanta Jazz Festival Marketplace, please contact: vending@premiereventslive.comCONTACTFor more information about the 2022 Atlanta Jazz Festival vending, please contact Premier Events by E-mail: Rob@premiereventslive.com
