TERMS: By completing and submitting this application online, you agree to abide by all the rules and requirements presented here as a vendor at the North Carolina Pickle Festival.
APPLICATION DEADLINE AND LATE FEE:
The deadline for all applications is April 1, 2022. Those applications postmarked or submitted online after April 1 must add a $75 late fee. Fees are non-refundable.
The North Carolina Pickle Festival accepts vendors on a first come, first served basis. We limit both the number and types of vendors so that there will be the possibility for a greater profit for everyone, so the prompt return of your application and required documents is to your benefit.
BOOTH SPACE:
• Booth spaces are 10’ x 15’ including towing tongue.
• Vendors are responsible for providing their own tables, chairs, electrical cords, etc.
• Exhibitors must arrange their booths so as to not interfere or obstruct view of other booths.
• The NCPF Vendor Committee assigns booth spaces. There is no guarantee of receiving a particular or requested booth location.
SAFETY: Festival safety is critical to all of us! It is important that we all work together to have a SAFE and fun North Carolina Pickle Festival.
• ALL vendors are required to have a fire extinguisher and utilize a flame resistant tent with their booth. New this year is a requirement to anchor tents, tarps and canopies to withstand wind and prevent collapse.
• The Mount Olive Fire Inspector will inspect all vendor booths for compliance with the North Carolina Fire Prevention Code. Vendors must submit the Fire Protection Permit Application with a $15 fee with their applications. Please review the Fire Code Requirements included with your vendor information package.
• Vendors may not sell knives, mock guns, pop rocks, play cigarettes, inappropriate adult materials, etc.
• An inspector from the Wayne County Health Department will inspect food vendors on festival morning. Food vendors must comply with all requirements to receive a Food Handling Permit, and they must submit a separate application and fee with the Wayne County Environmental Health Department prior to the festival. http://www.waynegov.com/page/136
• Electrical cords must be heavy duty with no visible signs of damage, and appliances must be in excellent operating condition.
• The North Carolina Pickle Festival is not responsible or liable for the failure of any vendor to comply with these safety requirements, and it reserves the right to take any action, up to and including shutting down a vendor’s operation for the remainder of the day for failure to comply. No refunds will be given in these cases.
PARTICIPANTS:
• Only those individuals who submit all necessary documents indicated on the application and receive approval by the NCPF Committee may display and sell.
FREE BEVERAGES:
• Vendors are prohibited from distributing free beverages (bottled water, canned sodas, etc.), as this creates problems for vendors selling these items.
INSURANCE:
• ALL vendors at the North Carolina Pickle Festival must provide a certificate of insurance. The North Carolina Pickle Festival will offer user liability coverage in place of a certificate of insurance at a cost of $90 for arts and crafts, information, home-based consultants, and nonprofit vendors only. Food vendors, ride operators, those providing animal attractions, and all face painters, among others, must provide a certificate of insurance that lists the North Carolina Pickle Festival, Inc. as an additional insured. Address, 123 N. Center Street, Mount Olive, NC 28365.
FESTIVAL HOURS:
• The Festival operates from 9:00 am to 6:00 pm on Saturday, April 23.
• All booths are required to stay open on Saturday from 9:00 am - 6:00 pm. Vendors are allowed to shut down their booths during festival hours if necessary. Vendors should not breakdown and physically leave the festival area prior to the 6:00 pm closing time. This applies to NON-PROFIT, CIVIC, CHURCH, ETC. groups and CHAMBER MEMBERS as well.
• Due to safety concerns, streets will remain closed to vehicle access on Saturday from 8:30 am to 6:00 pm. Exhibitors are responsible for setting up and dismantling their own booths in the designated area during the designated timeframes.
SETUP TIMES:
Friday, April 22: 6:00 pm to 8:00 pm
* Friday is a much better time to check in and setup *
Saturday, April 23: 5:00 am to 8:00 am
* Food Vendors must be unloaded and in place by 7am. *
The Vendor Committee will direct vendors to their spaces during these setup periods. Food Vendors with trailers are strongly encouraged to set up on Friday night.
VENDOR CHECK-IN:
• Friday Night Check-In: Please report to the Mount Olive Area Chamber of Commerce Office at 123 NW Center, Mount Olive, NC, upon your arrival, for setup information. Vendors may also be met in person by a Vendor Committee representative, depending upon your arrival time.
• Saturday Check-In: Please report to the parking lot of Mount Olive Family Medicine Center, 201 N. Breazeale Avenue. There you will receive your booth assignment and then enter the festival area without having to go to the Mount Olive Chamber office first.
• You will receive your space assignment at Check-In only.
• PLEASE NOTE: Vendors may not check in and set up their booths prior to 6:00 p.m. on Friday. We must give our downtown businesses and their customers enough time to conclude their business for the day before blocking streets and parking spaces.
• The Vendor Breakfast will be provided by Mt. Olive Pickle on Saturday morning from 6-9 at the Mount Olive Chamber Office, 123 N. Center Street.
UNLOADING:
• Unload your vehicle at your space and immediately park your vehicle in a designated lot. You may then return to your booth for set up. Please be mindful of others and do not block access for unreasonable amounts of time. Your vehicle must be out of the festival area by 8:30 a.m. Saturday.
PERMITS:
• All booths must display the provided Vendor Permit when entering the festival area and on the booth during festival hours.
• All booths will be required to have a copy of the Fire Protection Permit on hand at all times during the festival.
• All vendors are required to have a Certificate of Registration number from the N.C. Department of Revenue, and the certificate must be on display during the festival.
• Food booths are required to display their Food Handling Permit.
POWER:
• Generators are not allowed.
• 120v Electricity is available for an additional fee and must be indicated on your Vendor Application. A limited amount of power is available on a first come basis.
• Power will not be available on festival morning to any vendor that has not applied and paid for power in advance with their application.
WATER:
• Although there is no charge, a limited number of water connections are available and assigned on a first come basis.
• Water connections will not be available on festival morning to any vendor that has not applied and noted their need for water on their original application.
ICE:
• Ice is available for sale downtown to vendors on Saturday at a cost of $5 per 20-pound bag. Learn more at check-in.
VENDOR CONDUCT: It is the desire of the North Carolina Pickle Festival Planning Committee for all festival vendors and participants to have an enjoyable day.
• All vendors are expected to conduct themselves in a professional and courteous manner when interacting with festival visitors, fellow vendors and festival organizers.
• Aggressive and inappropriate conduct and/or contact with festival visitors or volunteers will be addressed by representatives of the North Carolina Pickle Festival, Inc., and if necessary the Mount Olive Police Department.
• The NCPF Planning Committee reserves the right to bar vendors exhibiting poor conduct and/or unsafe practices from participating in future pickle festival events.
RELEASE: The North Carolina Pickle Festival, Inc., the Mount Olive Area Chamber of Commerce, and festival sponsors are not liable for damages, injury or loss to any person or goods from any cause whatsoever, nor for any claims for damage, injury or loss arising out of or in connection with use of space or grounds at the festival. All decisions of the North Carolina Pickle Festival, Inc. and its organizers are final.
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