Vendor Application

Our marketplace is a traveling bazaar that appears in various magical communities. Currently located through a magical portal in the flipside of the Logan St. Market, the marketplace is populated by magical folk of all kinds. We are all members of the cast. Everyone is expected to create the illusion of a magical world through costumes, shop structures, decorations and displays, products, sales and speech patterns during customer interaction.

Every vendor is responsible for equipping and styling their own selling area, unless you opt in to the decor package provided by our set designer. We will need an accurate rendering of your final design BY November 10th, 2025 for approval including a material list, floor plan, and color choices.

No pop up tents are to be used. Smaller canopies and tent-like structures may be allowed with permission and approval from the marketplace.

We discourage import or mass-produced items. We highly encourage demonstrating artists and products which conform to high quality and ethical standards: unique, traditional or original in design, functionally appropriate, durable, well-made, and guaranteed by their maker to be satisfactory to the customer.

Every shop should have a lantern hanging from its front to be turned on or off displaying open or closed.

Style guide available here: https://www.canva.com/design/DAG0j1Am1gk/KqPQoOq9Qgnv9aKnOEpTzg/view?utm_content=DAG0j1Am1gk&utm_campaign=designshare&utm_medium=link2&utm_source=uniquelinks&utlId=h99e09d1ab3

Vendors are expected to man their booths for all event dates. If a booth is not operational during open hours, vendors will be subject to a $50 penalty fee per day and may risk removal if not operational for more than one day.

Vendors will be responsible for providing all fixtures needed for their space (chairs, tables, shelving, etc.) and they must be themed to a magical marketplace. A style guide is available and you are welcome to contact us at info@magicalmidwinter.com with any questions.