With the forthcoming annual GADR games rapidly approaching, it is time to make your plans to be included in this great family event. As usual the races, both wet and dry, will be held at the Luna County Courthouse Park, 700 S. Silver Ave, in Deming, New Mexico beginning August 21st - 24th, 2025. We know you will be as excited to see the return of the ducks as we are and look forward to having you among our elite vendors.
If you need to get in touch with us, we will return as many calls as possible the same day (evening) the message is received. Email is checked several times a day so this may be the quickest way to get the information you need, please email demingduckracevendors@gmail.com.
Please read all instructions, the entire application, and any selections carefully.
APPLICATION
Applications MUST be completed in full and accompanied with vendor fee. The application must be received by August 1, 2025 unless you are a returning vendor and would like the same assignment (then those must be completed by July 21, 2025 or it will be assigned based on first come first serve).
a) Include a comprehensive and complete list of food and/or products for sale at the event.
b) Attach a copy of current valid STATE food license (for all food vendors)
c) Include one (1) signed copy of the Vendor Application and Agreement
d) Copy of your liability insurance.
e) If you need electricity, please specify the amps required so we can review this information to be sure adequate power is available.
f) NM TAX ID NUMBER. This can either be a permanent number or a temporary one can be obtained for the event. Without proof of this number, vendors will not be allowed to set up.
If you are applying for more than one booth space location, you must select an additional booth space and ensure a completed application. The standard space for each vendor is 10 x 10.
PAYMENTS
Vendor fee must be paid in FULL at the time of application, before setting up.
a) Any check returned unpaid will result in termination of application and restrict your ability to be a vendor at this event.
b) Vendor refunds will be considered for valid reasons prior to August 1, 2025. No refunds will be given on or after August 1, 2025.
TEMPORARY NM TAX ID
For those needing a temporary NM tax ID number you can contact: NM Taxation and Revenue at 1-866-285-2996 or emailing business.reg@state.nm.us for information; you can obtain the number from their website www.state.nm.us/tax or you can obtain a temporary number from the website https://www.tax.newmexico.gov/businesses/special-events-and-vendors/
Again, vendors will not be allowed to set up for the weekend without proof of this number.
INSURANCE
Every vendor is required to have liability insurance in the event someone is injured in your booth. If you don’t have insurance and wish to purchase some, the Great American Duck Race can have an endorsement issued for you on our liability policy for an additional cost. Please indicate your preference below. If you choose to have an endorsement issued, you must purchase the insurance prior to completing your application. If you have insurance, please attach a copy to your application.
ELECTRICITY
If you need electricity, please specify the amps required for review; only 220v is limited to 6 vendors. First applications received with full payment are first served. If you have a quiet generator we encourage you to bring it. We always have many vendors needing electricity and it pushes the electrical system to the max.
ACCOMMODATION/LOCATION
Every effort will be made to accommodate each vendor's needs and each vendor space will be assigned based on the judgment of the GADR, inc. vendor committee.
To limit redundancy of products or services, it is necessary to include, with your application, a complete and comprehensive food menu or product list of what you plan to sell. FAILURE TO PROVIDE THIS INFORMATION MAY RESULT IN DELAYED PROCESSING AND POSSIBLE EXCLUSION FOR THE VENDING ACTIVITY. GADR, Inc. does reserve the right to establish criteria from time to time, in protecting against too much product redundancy and unacceptable products, such as cap pistols, caps, knives, stink bombs, pipes, drugs, etc. If you are in doubt about a certain product, please email demingduckracevendors@gmail.com, or write us at PO Box 41, Deming, NM 88031.
Returning Vendors: If you have been a vendor at the duck races before, we will attempt to place your booth in the same location as you had previously but there is no guarantee that will be available. If you would like the same spot that you had from the previous event please complete your application no later than July 21, 2025. We will do our best to place you in your prior location but it may not be available based on the layout requirements. After the date above all assignments of vendor spots will be first come first serve.
SETUP
Vendor setup time is Thursday, August 21st after 12:00 pm (required for any trailers or truck or the spot may not be available), Friday, August 22nd after 10:00 am and Saturday, August 23rd from 8:00 - 9:00 am. EVERYONE must be set up by 9:00 am on Saturday and ready for business. The carnival will be starting Thursday evening, August 21st.
The vendor check-in table will be located on the East side of the Luna County Courthouse Building, 700 S. Silver Ave, Deming, NM 88030. Please be mindful that the county is still conducting business during the check-in process so please do not block any entrances or parking spots awaiting your spot assignment.
IF YOU ARE ASSIGNED ON THE PAVILLION SIDE, EMPTY YOUR VEHICLE AS SOON AS POSSIBLE BEFORE YOU START SETTING UP YOUR BOOTH. YOU CANNOT DRIVE YOUR VEHICLE ON THE GRASS…..NO EXCEPTIONS.
GADR, Inc. LOGO USAGE
NO VENDOR IS GRANTED AN EXCLUSIVE MERCHANDISING RIGHT. The logo for the GADR, Inc. is under a copyright and this logo nor any facsimile; likeness or characterization of a Duck “CANNOT” be merchandised without the expressed written permission and licensing agreement from GADR, Inc.
TRASH
You are required to provide your own trash containers, which must be emptied into the dumpsters by you at least twice per day or when the container is full. Do not let it overflow onto the ground. Dumpsters are provided in a designated area. Do not use the barrels that are provided for the guests.
FOOD VENDORS
For the food vendors, information from our regional EPA office is available by calling 575-388-1934 and their address is 3082 32nd Street Bypass, Suite D, Silver City, NM 88061.
Food vendors MUST dispose of the oil/grease in the designated area or take it with you when you leave. DO NOT leave it by your space when you leave; DO NOT put it in any dumpster or trash container; DO NOT pour it in a porta potty; DO NOT pour it out on the ground or the pavement. Any vendor breaking these rules will not be allowed to participate in the future and will be liable for any expenses incurred for clean-up.
PARKING
All vehicle parking is OUTSIDE of the Park. No vehicle is allowed to stay in the Park. In the past, several vendors have requested their truck or trailer be allowed to remain with their space, this is not possible any longer. The layout for the booths has been altered and every bit of space will be needed for vendors.
Vendors will not be permitted, at any time, to be parked on the grass – no exceptions.
VENDOR RESPONSIBILITY
Vendors need to either secure their premises each night or stay with your merchandise SINCE ONLY LIMITED SECURITY WILL BE PROVIDED. Please advise the Duck Race Committee if you are staying with your merchandise overnight.
Each vendor assumes all liability for all actions and activities occurring in the vendor’s area and holds the GADR, Inc. and/or Luna County harmless for all vendor sales, accidents, thefts, fires, damages and any other non-designated liabilities.
No pet of any kind is allowed in the Park or in your booth during this event. No bikes, skates, skateboards, scooters, etc. are allowed in the Park. Baby strollers are allowed.
REFUNDS
Vendor refunds will not be granted after August 1, 2025.
CONTACTS
Vendor Quacker:
Tom Rodrigues
575-567-3905
demingduckracevendors@gmail.com
Chief Quacker:
John Richmond
575-567-3905
demingduckrace@gmail.com
