If selected, participant will be responsible for all of the Rules & Regulations governing the event:
1. Participant is responsible for and must have all appropriate licenses, insurance, and permits required by the city, county and state.
2. Participants using vehicles to transport booth equipment or supplies directly to their booth location on City Property will be required to show proof of automobile insurance.
3. Mandatory Participant Check-In / Move In:
Mandatory Check-In: Friday / May 6, 2022 / 10am - 5pm
Move-in begins after participant has completed the check-in process, and takes place between 10am – 6pm.
Booth Number and Booth Location will be given at time of Check-In, not prior to the festival.
Participant may continue moving in, Saturday / May 7th / 6am – 7:30am, must be completely set up and
ready for inspection by 8am, and ready to operate no later than 9am.
Please note Saturday, May 7th will be for continued move-in / set-up only, NO Participant Check-In.
Participant Check-In will be on Friday only.
Participant is required to participate and operate for the duration of the festival, Saturday / Sunday, 9am – 4pm.
Teardown is not permitted until the close of the event, after patrons have cleared the event area. Early teardown will result in non-acceptance for future events. Area will be completely torn down and cleared of all litter prior to 8pm on Sunday, May 8th. Streets will open to through traffic at 9pm, Sunday, May 8th.
4. No participant may conduct business “strolling” throughout the event grounds or post signage or advertising materials of any kind outside of their immediate pre-assigned booth space. This includes any vehicles used for advertising purposes: A-frame signs, banners, posters, flyers, etc. Failure could result in dismissal from the event entirely.
5. All participants must display official booth # card within their booth setup area. Participant vehicle passes are required for participants using vehicles at time of move-in / move-out.
6. Participants must furnish and maintain a trash container applicable to their needs. Participants are responsible for disposing trash in Dumpsters provided. Participants are not to dispose of debris in general event trash barrels or leave trash in front of booth space at any time.
7. Tents will be provided and pre-set. No personal Artist tents will be allowed. Artists will adhere to individual merchandise set-up within the tent allowing no more than 3 open points of access (Back of tent will have a solid tent curtain / tent covering panel.
8. Participants are responsible for their own booth equipment, tent siding / covering for overnight hours if desired, setup and teardown. Spaces provided cannot be moved, relocated, sublet or resold. Participants must conduct business only in the space provided and not throughout the event. Failure could result in non-acceptance for future events.
9. MANDATORY BOOTH MAINTENANCE:
• All garbage must be sealed in transportable containers/trash liners before disposing in garbage Dumpsters onsite.
• All artist equipment/supplies MUST fit within designate booth space/size allotted, if not, artist will be required to purchase a larger booth space. (Areas behind or next to your assigned booth space or off limits)
• Booths are to be maintained and showcased in a professional, organized, tidy manner. Empty containers/boxes, or supplies stacked / piled behind booth space within site are NOT ACCEPTABLE.
10. Personal vehicles are not permitted in booth areas during Event hours or for extended periods of time during event setup/takedown. Due to limited booth spacing, please respect the 30-minute loading/unloading rule and hand truck supplies to booth area whenever possible. Participants are to park all vehicles including tow vehicles and trailers in general available parking areas or offsite.
11. Alcohol sales are prohibited unless prior approval is granted by the City of Henderson and proper liquor licenses are obtained.
12. Participants may not sell or display knives or weapons of any kind, along with any items deemed distasteful or non-family oriented. Additional prohibited products include but are not limited to products or services that are substantially derived from the sale of alcohol, drugs, tobacco, vapor products, CBD/CBD products, gambling, firearms, or sexually explicit or inappropriate materials. Display or sale of these items will result in forfeiture of vendor deposit, possible dismissal from event without a refund, and possible non-acceptance for future events.
13. Booths/displays:
• Are prohibited from playing music of any kind
• No smoking of any kind within booth area (includes vendor, vendor staff, and attendees)
• No alcoholic beverage consumption within booth / booth immediate surrounding area, on festival site
• No inappropriate language
• All vendors and vendor staff must be appropriately dressed (family friendly attire).
14. NEVADA SALES TAX: Vendors shall collect State of Nevada sales taxes amounting to 8.375% of gross sales. One Time Sales Tax Return Forms will be provided by City of Henderson. This form must be completed by vendor and returned to City of Henderson before leaving the event, even if no taxable sales were made or if applicant declares taxes quarterly or annually. Failure to do so may result in the loss of vendor deposit. Vendors shall be liable for all penalties, interest and fees that may be imposed by any agency for the collection of said taxes. If sales tax is not charged separately, vendor must post a sign stating “Sales Tax Included in Purchase Price.”
Applicants are strongly encouraged to file sales taxes due on their own using their Business Tax ID #. Vendors remitting Nevada Sales Tax collected throughout the show to the City, are required to submit funds in the form of a CHECK for payment. Checks are to be made payable to Department of Taxation. The City of Henderson and Staff handling Event Check Out will not be allowed to handle cash or change of any kind.
15. Refunds will NOT be given due to inclement weather. Refunds will ONLY be given if the City of Henderson cancels the event.
16. All participants must display and sell ONLY ORIGINAL PIECES as described in the application. Artisan cottage edibles will be considered (will require insurance). Staff reserves the right to refuse the sale of any item(s) deemed inappropriate.
17. Event participants agree to the use of videos and photographs taken at the event for promotional purposes. Any photos taken at the event on behalf of the city are property of the City of Henderson.
18. All participants are required to check out at the end of the event through the official check out process. Participants are to check out PRIOR to booth strike. Participants who do not check out at the end of the event understand it will result in possible non acceptance for future events.
19. Applicant is aware and understands the following:
• The City will not be able to accommodate same booth locations as previous years.
The festival location has been relocated within the Downtown Henderson Water Street Business District area.
• Art Festival of Henderson will take place strictly OUTDOORS, Indoor Artist / Booth Space will not be available.
• All Artists requiring power must come self-contained. The City will not be providing power.
• Tents will be provided for each booth space. Personal Artist’s tents will not be allowed.
20. Any violations of these rules and regulations may result in non-acceptance for future events.
21. Only complete application packages will be considered for acceptance. Remember to include application, merchandise list w/pricing, detailed power use if power required, and required booth photographs
Show more >
