Vintage Fest Car Show Application

Vintage Fest is back for 2025 with a new location, Uptown Waterloo! If you're a vintage car enthusiast we want YOU to join us at Vintage Fest.

Date: Sunday, May18th

Time: 10am - 6pm
Location: Uptown Waterloo, Ontario 

Vintage car exhibitor spaces will be located in the Uptown Parkade. 

Note: This event is free to attendees.

Payment Terms

Car show exhibitors are kindly asked to donate $10 the day of the event. Donations will be going to the Working Centre.

This event is rain or shine and will only be cancelled if there is a danger to vendors or customers, as determined by KWFamous and the Waterloo BIA.

Exhibitor Responsibilities
Car show vehicles are to be parked in designated spaces by 9:30am the day of the event and must remain on display until 6pm.

Setup: 7:00 AM - 8:00 AM

Teardown: 6:30 PM – 7:30 PM

Note: Exhibitors are required to keep their vehicles set up for the duration of the event, from 10am-6pm daily.

Remove all waste (garbage, compost, and recycling) from their booth.

Note: no power outlets available.

Overnight Storage

Exhibitors may leave their booths set up overnight on Saturday, May 17th, 2025. Security guards will be onsite after hours; however, KWFamous is not responsible for any damaged, lost, or stolen property.

Pets Policy
Pets are permitted at the event but not inside any buildings.

Host Responsibilities
The Host agrees to:
Provide designated booth space.

Ensure security personnel are present during the event.

Cancellation Policy
If the event is canceled due to weather or other unforeseen circumstances that pose danger to vendors or customers (as determined by KWFamous), no refunds will be issued.

Governing Law
This Agreement shall be governed by the laws of the Province of Ontario.