White Mountains Market
Market Rules and Regulations
I. Vendors
A. Applications will be juried based on product category, quality, date received and space availability. The categories allowed: Agriculture, Garden, Food, Ready to Eat Food, Pre-Packaged Food, Art, Craft and others to be included do belong in a market environment.
II. Merchandise
A. Resale items are permitted provided they fit within the theme of a market environment
B. All vendors are subject to inspection by the Market Manager.
C. Only those products listed in the vendor’s application will be allowed for sale. Members wishing to sell a new product must notify the Market Manager one week in advance of proposed sale. New products must be approved by the Market Manager.
III. Space & Fees (10-foot by 10-foot)
A. Weekly spaces will be $30 on regular weekends and $50 on holiday weekends and will depend on availability.
B. Season Vendor Spaces will be $300, paid in advance and will be assigned on a first paid, first serve basis
C. Spaces are not transferable and are assigned by the Market Manager.
IV. Licenses
A. All vendors are responsible for the necessary licenses and permits required for their product by the City of Show Low, Navajo county and state of Arizona.
C. Arizona state law requires all vendors to collect the appropriate SALES TAX for the city, town, county and state they are selling in. Please review the sales tax for the State of Arizona, Navajo County and City of Show Low for all products you sell at the market. https://azdor.gov/transaction-privilege-tax-tpt
D. All food vendors are responsible for complying with the Navajo County Health department’s rules and regulations.
Please contact the Navajo County Health Dept (928)524-4750 or website address: https://www.navajocountyaz.gov/Departments/Public-Health-Services/Environmental-Health/Permits-Licensing
V. Vendor Booth & Setup
A. It is highly recommended that vendors have a canopy or umbrella. Weighting of each vendor tent is required with 40 lb. weight attached to each corner of the tent minimum. This is a significant safety consideration, as calm breezes can pick up canopies and carry them aloft, endangering the vendor and marketgoers.
B. Set-up must be completed by 9:45 a.m. No vendor vehicles will be allowed in the pedestrian walkways after 9:30a, unless approved by the Market Manager. The Market opens at 10:00 am and closes at 2:00 pm. You may set up earlier and/or close later if you wish, but the core hours will be 10a–2p.
VI. Location
A. Parking lot of the Show Low Chamber of Commerce at 81 E Deuce of Clubs, Show Low AZ 85901
VII. Absences
A. Season Vendors need to notify the Market Manager at (928) 532-2680 by 12:00 pm on Monday prior to Market day if they will not be attending that week. Two absences without notice will cause termination.
B. Vendors must notify the Market Manager if they are going to be late or absent due to uncontrollable circumstances. EMERGENCY contact Diana North, Market Manager (480) 414-8210.
VIII. Quality Standard and Liability
A. All products and produce must be of acceptable quality; to be determined by the Market Manager.
B. Any prepared foods sold at the Market must be prepared and comply with the Health Department Guidelines and have appropriate licensing and certificates on hand. Navajo County Health Department to make sure you comply
phone: (928) 532-6050 x5550 or website address: https://www.navajocountyaz.gov/Departments/Public-Health-Services/Environmental-Health/Permits-Licensing
C. Liability for all products rest solely with the vendor producing or selling them. Vendors are highly recommended to have general liability insurance and will be required to sign a Release and Indemnity Agreement prior to set-up.
XI.Upkeep
A. All vendors are responsible for the upkeep of the general market area located in and around their booth area. Bring garbage cans, brooms and whatever else you need to comply.
B. All vendors must dispose of their own trash.
C. Food vendors are responsible for bringing large trash receptacles to hold all the possible trash that could be generated from their booth and for disposal of this trash.
X. Vendor Conduct
A. FOUL LANGUAGE, SMOKING, E-CIGARETTES, ALCOHOL AND DRUGS ARE PROHIBITED!!!
B. Any vendor smoking, including e-cigarettes, will be required to be discontinued immediately.
C. Any vendor appearing to be under the influence of alcohol or drugs will be required to leave the premises.
D. Obscene, violent, obnoxious, or aggressive behavior is banned from the Market.
E. No loud music may be played at vendor booths, if it disturbs other vendors and Market attendees
F. “Hawking” (loud calling to promote a vendor’s products) is prohibited.
G. Any vendor may be suspended from selling by action of the Market Manager for failure to comply with the Rules and Regulations of the Market and forfeit any prepaid vendor fees.
Release & Indemnity Agreement
The “Applicant” agrees to indemnify and hold the City of Show Low and North Star Business Center, hereinafter “the market” harmless for any and all claims or lawsuits for personal injuries, wrongful death or property damage arising from the acts or omissions of Applicant which is related to Applicant’s sale of products or services or Applicant’s booth or exhibit area at the Market. Applicant shall be solely responsible for providing products liability insurance, completed operations insurance or other liability insurance, which would provide coverage for the acts or omissions of Applicant, or for Applicant’s activities at the Market. If Applicant chooses not to purchase such liability insurance Applicant understands that Applicant shall be corporately and individually responsible for holding the Market harmless and for defending any lawsuits or claims made by insured persons. Applicant’s indemnification of the Market shall include all the costs of defense including reasonable attorney fees, expert witness’ fees, travel, food and lodging expenses related to the defense and other costs actually incurred by the Market in defending such claims and lawsuits. If Applicant has liability insurance, Applicant agrees to add the City of Show Low and North Star Business Center as additional names insured for this event only.
Applicant further agrees and promises that Applicant will be solely responsible for the payment of all taxes, workman’s compensation benefits and other taxes, fees, etc., relating to Applicant’s sale of products and services and will hold the Market harmless for all such taxes, fees or benefits.
Further, Applicant agrees that it will abide by all Federal, State and local laws and ordinances related to its use of the booth or exhibit area during the Market . Applicant further states it will defend and hold the Market harmless for any violation of law relating to Applicant’s activities or Applicant’s use of the booth or exhibit area.
Applicant further states it will defend and hold the Market harmless for any violation of law relating to Applicant’s activities or Applicant’s use of the booth or exhibit area.
