Food Truck Vendor Terms & ConditionsBy submitting a food truck vendor application for the Rainbow Run, you agree to the following terms and conditions:
1. Vendor Eligibility & Applicationa. All food trucks must submit a completed application form to be considered.
b. Vendors must provide proof of all necessary licenses and certifications, including a valid food vendor permit, health department certification, and insurance coverage.
c. The Event Organizer reserves the right to approve or deny any food truck application based on event needs, the menu offered, or any other factors.
2. Vendor Responsibilitiesa. Vendors are responsible for the setup, operation, and breakdown of their food truck or booth.
b. All vendors must arrive at the event site by the specified setup time and remain open until the event concludes or otherwise instructed.
c. Vendors must provide their own equipment, supplies, and staff to operate the food truck.
d. Vendors must comply with all local health, safety, and fire regulations, and ensure their operation adheres to event guidelines.
3. Payment & Refund Policya. Payment for vendor participation is due upon approval of the application.
b. Vendor fees are non-refundable, except in the event of a cancellation by the Event Organizer. In case of event cancellation, the Organizer will notify vendors and provide options for refund or rescheduling.
4. Vendor Insurance & Liabilitya. Vendors must have liability insurance with minimum coverage of $1,000,000 and provide proof of coverage prior to the event.
b. The Event Organizer is not responsible for any loss, damage, or theft of vendor property.
c. Vendors agree to indemnify and hold harmless the Event Organizer, venue, and affiliated parties from any claims or liabilities arising out of the vendor’s participation in the event.
5. Space Assignment & Setupa. Vendor spaces are assigned by the Event Organizer based on availability and event needs.
b. Vendors must set up within their designated area and must not obstruct other vendors or event activities.
c. The Event Organizer reserves the right to move vendors’ locations as necessary.
6. Conduct & Behaviora. Vendors must maintain a professional, friendly, and respectful attitude towards guests, other vendors, and event staff.
b. No offensive, inappropriate, or illegal activities are allowed at the event. Any vendor found violating these terms may be asked to leave the event and will not be refunded.
7. Waste Management & Cleanlinessa. Vendors are responsible for maintaining a clean and sanitary environment around their food truck.
b. All trash, food waste, and debris must be disposed of in the designated waste areas provided by the event.
8. Event Modifications & Cancellationa. The Event Organizer reserves the right to modify event details, including the schedule, location, or structure, with prior notice to vendors.
b. In the event of unforeseen circumstances, such as inclement weather or a public health emergency, the event may be rescheduled or canceled. Vendors will be notified and may be offered alternative arrangements or refunds.
9. Media Releasea. By participating in the event, vendors grant the Event Organizer permission to use their business name, logo, and images of their food truck in promotional materials, including social media, website, and marketing efforts.
b. If a vendor prefers not to be photographed or featured in media, they must notify the Event Organizer in advance.
10. General Agreementa. By submitting the application, vendors confirm that they have read, understood, and agreed to these Terms & Conditions.
b. Any disputes arising from the vendor’s participation in the event will be handled through negotiation; if unresolved, legal proceedings will take place in the jurisdiction of Baltimore City.
