Mega Munch Music Fest Vendor Application

Location: 333 S Main St. Lexington, NC 27292
Date: May 24th, 2025 

Time: 11 AM - 7 PM

We are thrilled that you’re considering joining us as a vendor at the Mega Munch Music Fest! Hosted by Sunny Day Markets, LLC, this pop-up event celebrates small businesses like yours. Supporting local vendors is our passion, and nothing matters more to us than helping you shine!

This event will feature a curated vendor showcase alongside kids' activities, treats, food trucks, permanent jewelry, and much more.

 
Important Information
Juried Event:
This is a juried market with limited space for 70 vendors. To ensure a balanced and high-quality experience, we carefully review each application based on product quality and variety. Please complete your application thoughtfully, as this helps us make the best decisions.

Acceptance:

• Vendors will be notified through Eventeny upon acceptance.
• Your card will be charged immediately upon acceptance.

Vendor Pricing & Space Details:

• Fee: $100 for vendors and $225 for food trucks
• Setup: This is an outdoor event, and vendors are allowed to use 10x10 tents.
• Tent Weights:

• • Required: Each tent leg must have a minimum of 25 lbs in weights.
  • Prohibited: Disc weights are NOT ALLOWED. Vendors without proper weights will be asked to take down their tents for safety reasons. This policy ensures the protection of customers, vendors, and products.

Vendor Expectations:

• Vendors must remain for the entire event duration (11 AM - 7 PM).
• In case of emergencies, please notify the Sunny Day Markets tent immediately.
• Packing up early reflects negatively on the event and impacts fellow vendors.

Refund & Weather Policy:

• All vendor fees are NON-REFUNDABLE—no exceptions, including weather-related cancellations.
• Credit transfers between events are not allowed. If two events occur on the same day, fees cannot be transferred from one to the other.
• Weather Safety: While most markets are rain or shine, safety always comes first. If severe weather forces cancellation, there will be no refunds or credits issued.
   

Marketing Opportunities:
Follow us on Facebook for marketing materials and pre-event promotions. We encourage vendors to tag themselves and post about the products they’ll bring to maximize exposure! https://www.facebook.com/sunnydaymarkets

 
Scam Alert:
Beware of scams! Only payments made through Eventeny or Sunny Day Markets, LLC are valid. We will never request payment outside these platforms, and we cannot be held responsible for any unauthorized transactions.

Thank you for applying, and we look forward to creating an incredible event together!

Sunny Day Markets, LLC Terms and Conditions
These Terms and Conditions apply to all events organized by Sunny Day Markets, LLC ("the Organizer"). By submitting an application, you ("the Vendor") agree to comply with the following terms:

 
1. Event Details

• Event-specific details, including dates, times, and locations, will be provided in the event description and communication. It is the Vendor’s responsibility to review this information and adhere to the event schedule.
• All events are rain or shine, unless otherwise notified by the Organizer.

2. Application and Selection Process

• Submission of an application does not guarantee acceptance.
• Events may be juried to ensure product variety and quality. Vendors are selected based on the information provided in their application, including product descriptions and photos.
• Incomplete applications may not be considered.
• The Organizer reserves the right to limit the number of vendors in specific categories to maintain a diverse and balanced marketplace.

3. Payment and Refund Policy

• Vendor fees are non-refundable, regardless of the reason for cancellation, including inclement weather or Vendor withdrawal.
• Payments will be processed immediately upon acceptance into an event.
• Vendor fees cannot be transferred to other events or credited toward future participation.
• Vendors are responsible for submitting payments through the approved methods provided by the Organizer.

4. Booth Setup and Requirements

• Vendors are responsible for providing their own setup, including tents, tables, chairs, and other necessary equipment.
• Tent Weights: Each tent leg must have a minimum of 25 lbs in weights. Disc weights are strictly prohibited. Vendors without proper weights will be asked to remove their tents.
• Booths must remain set up for the entire duration of the event. Early teardown is prohibited and may affect eligibility for future events.
• Booth spaces must be kept clean and free of debris during and after the event. Vendors must dispose of their trash properly. A $25 fee will be charged automatically to the Vendor's card on file if any trash is left at their booth.

5. Vendor Responsibilities

• Vendors must comply with all local, state, and federal laws, including obtaining any necessary permits (e.g., sales tax permits, health permits for food vendors).
• All products sold must be safe, legal, and accurately represented in the application. The Organizer prohibits counterfeit goods or illegal items.
• Vendors are encouraged to actively promote their participation in the event through social media and other channels.

6. Marketing and Promotion

• The Organizer will promote the event through marketing efforts but does not guarantee attendance or sales.
• By submitting an application, Vendors authorize the Organizer to use their business name, logo, and images of their products for marketing and promotional purposes.

7. Liability and Insurance

• The Organizer is not responsible for any damage, theft, or loss of Vendor property or merchandise.
• Vendors agree to hold harmless Sunny Day Markets, LLC, its employees, agents, and volunteers, from any liability arising from participation in the event.
• Vendors are encouraged to carry their own liability insurance.

8. Weather Policy

• Events are typically rain or shine. In cases of severe weather that compromise safety, the Organizer may cancel the event. No refunds or credits will be issued in such cases. 

9. Attendance and Conduct

• Vendors are expected to maintain professional and courteous behavior at all times.
• Any disruptive behavior, including but not limited to loud music, harassment, or failure to comply with Organizer instructions, may result in removal from the event without a refund.
• Vendors must notify the Organizer of emergencies at the Sunny Day Markets tent. 

10. Event Organizer’s Rights

• The Organizer reserves the right to adjust booth locations for logistical or safety reasons.
• The Organizer may remove Vendors who fail to comply with these terms or display unprofessional behavior.
• The Organizer reserves the right to make changes to the event details as necessary.

11. Scam Alert

• Payments and official communication will only be conducted through Eventeny or Sunny Day Markets, LLC. The Organizer is not responsible for any transactions outside of these platforms.

 12. Acceptance of Terms

By submitting an application, the Vendor acknowledges and agrees to these Terms and Conditions. Failure to comply may result in disqualification from participation in current and future events.