2025 JEFF FEST RULES & REGULATIONS
Contract Cancellation: Chicago Running Special Events Management,LLC dba Special Events Management (hereinafter “CRSEM”) reserves the right to cancel a contract at any time for the good of the festival or by the direction of the Jefferson Park Chamber of Commerce (AKA “Host Committee”). Any cancellations by management will be refunded if ALL rules and regulations have been followed. Cancellation or suspension due to lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds.
Water: Running water is not provided on site. You must supply your own fresh water.
Electricity: No small portable generators or car batteries are permitted within your booth. All electricity on site, if paid for, is portable and provided by a third-party supplier. Any service disruptions and/or blackouts from electricity provided by CRSEM will not result in a rebate or refund.
Music: This event STRICTLY prohibits the playing of recorded or live music in your booth.
Laws: Drilling in the street is not permitted to secure your tent or equipment. Violators will be subject to a city fine and space cancellation at the event. You are directly responsible for city violations and fines.
The sale of THC based products and additives is strictly prohibited
All CBD and Delta 8 businesses must apply as a sponsor of the event. For pricing and a customized benefits package, please contact Karyn Terrones at karyn@chicagoevents.com, or at 773-584-6625.
Set-up and Tear-down: Each participant is responsible for setup, take down and clean-up of his/her booth space. Vehicles are allowed on the street only for setup prior to the event and tear down once the festival closes. You will be notified when it is safe to bring your vehicle on the street. Unless otherwise noted, parking is not provided to any participant but is available for an additional fee if arranged prior to the event. Load-in/set-up times will be provided to you by email one week prior to the event. You must remove your vehicle immediately after unloading your merchandise. You are allotted 2 hours from closing time of the event to vacate your booth space after the event.
No Show Policy: Participants who have not checked-in by 1:00 PM Friday, August 1st will be considered a “no-show.” No Show participants/artist will NOT be eligible for refunds and assigned booth space will be forfeited.
Trash Disposal: Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided, this is your responsibility. Trash (in bags) will be picked up from booths. May be subject to additional fees if your space is not maintained as delivered, upon vacating your event space.
Indemnification: The Jefferson Park Chamber of Commerce, Chicago Running Special Events Management,LLC, its employees, festival service providers, or any participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the participant (artist merchant or food vendor), any of the participant’s employees or any property prior to, during or after the period covered by the participation exhibitor contract. CRSEM,LLC and or The Committee are not responsible for any loss or damage to the exhibitor's equipment or any of its contents. We recommend removing all items of value off the premises each evening. This signed contract states that you agree to the terms and indemnify all parties working and producing the event from any liability or claim.
Booth Space: Each vendor must use only the space that they are granted. Only a three-foot entry way is permitted. Sidewalks must be left unobstructed at all times. It is strictly prohibited to store items on the sidewalk across or adjacent to your booth. We reserve the right to relocate a participating artist/restaurant when necessary even after a space has been assigned – based upon approval of the festival committee. CRSEM and The Committee are not responsible for any loss or damage to the exhibitor's equipment or any of its contents. We highly recommend removing all items of value off-premises each evening. Third Party Vendors: You cannot resell or lease any space to a 3rd party to participate in the event in your booth.
Event Hours: All vendors must remain open during festival hours.
2025 Refund Process: If the event is faced with inclement weather, Acts of God and/or any situation that threatens the safety of exhibitors and patrons, Chicago Running Special Events Management (CRSEM) has the authorization to postpone or cancel the event which will not result in the refunding of your fees. (You will NOT be held accountable for rental equipment that you do not rent, however, we must have acknowledgement from you in the event that you add rental equipment to your application at a later time or rent an item on-site. It is your responsibility to inspect your tent during load-in and make management aware of any existing damages prior to the opening of the event.)
