2025 Non Food Vendor Application

Thank you for your interest in being a Non-Food Vendor at the 2025 Nez Perce County Fair.  Please review the information below and completely fill out the application.  Please note that when you sign your application, you are certifying that you have read this information.  The application is neither an offer nor a guarantee of space.  If you have any questions, please feel free to reach out to us at either (208) 743-3302 x201 or countyfair@npcfair.org.  The Vendor Handbook is also available on our website.  Please review the rules contained within that document prior to submitting an application.

We are always looking for companies with new product lines, popular markets, and the willingness to join us as partners in making a professional and financially successful fair.  Our four day fair brings in an attendance of approximately 22,000 people. 

APPLICATIONS AND SELECTION:  We will begin accepting applications on or about March 3, 2025.  All applications should be completed online.  A limited number of paper applications will be available in our office. 

Fair management will review and select exhibitors/vendors based on, but not limited to, the following criteria:  a positive history with the Nez Perce County Fair and/or other venues; the type of products sold or displayed; the date the application is received.  All vendors are required to submit an application for consideration.

The first round of vendor selection will take place in mid-April.  In light of this, we ask that applications be submitted by April 15, 2025. After April 15, we will continue to accept applications on a space available basis.  If you are offered a space, it is anticipated that contracts will begin to be issued the first part of May.  A credit card will be required when completing your online application.  However, it will not be charged at that time.  If your application is approved, you will receive an email that you have been approved along with a date that your booth fee will be charged.  If the whole amount is not able to be charged, the fair office will work with vendors.  At minimum, 50% of the contract amount must be paid at the time the contract is issued and the remainder is due no later than August 1, 2025.

For the best interest of the fair, management reserves the right to assign booth locations at their discretion.  Efforts are made to give previous fair exhibitors/vendors their first choice of location but this is not guaranteed.  All applications must include a picture (preferred) or sketch of the proposed booth or trailer set up.  

All vendors are expected to follow the rules and guidelines in the handbook.  Failure to do so will jeopardize the vendor being awarded a booth at future fairs.

PRODUCTS TO BE SOLD:  The application must list all products to be sold or displayed during the fair.  The list must be complete.  Generic descriptions such as crafts, T-shirts, hats, novelties, jewelry, etc. will not be accepted.  Any products not listed on your contract will not be allowed to be sold.  Fair Management reserves the right to prohibit the selling of any item to ensure variety among vendors.  Variety of products will also be taken into account when assigning vendor booth spaces. No weapons (knives, etc) are to be sold.  The Fair reserves the right to require removal of any objects which are, in the opinion of Fair Management, found to be offensive, hazardous or adversely affect the Fair’s image.  Any changes to the approved list of items to be sold must be requested in writing by August 1.  A written notice of the decision will be returned to the vendor.

RV SPACES can be requested with the online application.

BOOTH INFORMATION AND PRICES:

INDOOR SPACE

Size                                                           Price

10’x10’ Non-Corner ($3.50/sf)                $350.00     

10’x10’ Corner ($4.00/sf)                        $400.00

10’x15’ Corner ($4.00/sf)                        $600.00

10’x20’ Non-Corner ($3.50/sf)                $700.00

10’x20’ Corner (Not Aisle End-$3.75/sf)    $750.00

10’x20’ Aisle End ($4.00/sf)                    $800.00

Indoor Booths include a table, chairs and 110V 20 Amp Power.  Fair will provide power drop, but vendor is responsible for power cords for use within booths. 

OUTDOOR SPACE

Size                                                            Price              

10’x10’ ($4.00/sf)                                $400.00          

10’x10’ Prime ($4.50/sf)                     $450.00

15’ x 15’ Pillars ($4.00/sf)                   $600.00 –NO COVER PROVIDED  

Multiple booths can be purchased and will be assigned together (ie-if you want a 10’x20’, the cost would be the same as 2 10’x10’ booths or $800)

Outdoor space only includes the space (no table, tent, chairs, etc).  Any power or water needs must be indicated on the application. If available, 110V 20 Amp Power will be provided at no charge.  Anything more than 20 amp power will be provided on an as available basis and may have a charge associated.

EDUCATIONAL BOOTH SPACE (INDOOR)

A limited number of free 10’x10’ spaces are available each year for non-profit organizations, government agencies (ie libraries, County Clerk’s Office, etc) and institutions of higher education.  Other agencies/organizations may be considered if they are educational in nature.  To apply, submit the Non-Food Vendor Application and write “Educational Booth” across the top or indicate Educational Booth in the other line on the online application.  Applications must be submitted each year for consideration (they do not roll over from previous years).  Organizations qualify for a free booth every fourth year, but may purchase a booth in other years. 

The purpose of the educational booths are to allow organizations/agencies within our community to educate the fair-going public on their mission.  Upon approval from fair management, organizations awarded an educational booth will be allowed to sell raffle tickets and/or items that directly educate on their organization or mission (ie books, calendars, CD’s, etc).  Educational Booths are encouraged, but not required, to staff their booth.