Non-Profit / Social Booth Application

Thank you for your interest and support in Hampton Roads Pride. 

This application is to participate in the

Saturday, June 21, 2025 Hampton Roads Pridefest at Town Point Park. 

Address is 113 Waterside Drive, Norfolk Va 23510

Due to limited space, vendor opportunities will not be available for the 

Sunday, June 22, 2025, Pride at the Beach Festival at Neptune’s Park.

**However, new this year, we are hosting a Pride March! Registration is free, and you can sign up on our website or here on Eventeny.

Please fill this application out in its entirety, along with payment, to be considered for acceptance into the festival.  Any applications without payment will not be considered. While filling out your application, if you encounter any questions or issues, please email vendors@threeoneoneproductions.com. Once your application AND payment have been submitted and your application has been reviewed, you will receive an email from us explaining the next steps!  In the unlikely event that your application is not accepted, you will receive a full refund for your vendor fee. 

Please read EVERYTHING and complete this application in its entirety, including payment submission. 

 -Submitting an application DOES NOT guarantee acceptance into the festival.  Vendors will be notified on the status of their acceptance as applications are received. 

 -Your application can not be officially accepted until your payment is submitted.

  
 -Check payments will no longer be accepted unless you are a corporate/government/private entity that requires invoicing to process payment.  Please select "Requires Invoicing" at payment for further processing. 

This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

DEADLINES: Timelines are very important to keep the city's required deadlines.  Please submit your paperwork as soon as possible. It is imperative that the following deadlines are kept.   

Monday, May 19, 2025 - Final deadline for ALL non-food vendor applications 

Monday, May 26, 2025 - These documents and instructions will be sent to you per your acceptance into the festival.        

- Vendor Contract     

- City of Norfolk Festival Park Vendor Agreement   

- Health Permit applications (food vendors only)     

- Business License (food and retail vendors only)     

- COI     

- Fire Code Requirements

 RULES AND REGULATIONS FOR VENDORS:

1.  Applications will be accepted on a first-come, first-served basis including returning vendors. Your application will not be eligible for acceptance if not complete and accompanied by payment.

2.  Applications will be approved by the Hampton Roads Pride board and Three One One Productions.

3.  Completed vendor applications and fees for all vendors are due by May 12, 2025 at 11:59pm.

4.  FOOD VENDORS will need to provide their own cooking equipment (gas grills and ovens permitted).

5.  ALL vendors are responsible for sales tax compliance.

6.  Vendors MUST remain open during festival hours.

7.  Vendors MUST arrive during the time allotted for set-up. 

 
8.  FOOD VENDORS - MUST be ready to serve 15 minutes prior to the start of the event.

9.  ALL VENDORS must check in with the VENDOR COORDINATOR or vendor staff members upon arriving at the event.  Check in location will be forwarded to you in an email prior to the event.  All set-up MUST be completed 30 minutes prior to the event starting or space will be forfeited.

  
10.  BREAKDOWN - begins once the event is over and MUST be completed within 1 1/2 hours in order to start street cleaning.  Failure to complete breakdown in a timely manner may result in a fine.  Ending time/deadline to breakdown your booth will be provided at a later date.

11.  Security will be provided at the event.  However, the festival committee and its organizers will not be responsible for injuries, losses or damage of any kind.

12.  Festival will commence regardless of the weather.  THIS EVENT IS RAIN OR SHINE.  If a date change is required due to dangerous conditions as determined by event committee and police, you will be notified as soon as possible.

13.  Your staff MUST be scheduled for the entire festival.

14.  All tables MUST be skirted or draped. 

15.  Sodas/Water/Ice will not be distributed and/or sold by the festival to vendors.

16.  No products bearing the name "Hampton Roads Pride" OR "Hampton Roads Pride Weekend" OR ITS LIKENESS will be allowed to be sold other than by Hampton Roads Pride without prior written permission from Three One One Productions or Hampton Roads Pride. 

17.  In the unlikely event your vendor application is not approved, your vendor fee payment will be refunded within 5-7 days of notification from the Vendor Coordinator.