Food Vendor Application

FOOD VENDOR APPLICATION ONLY- PLEASE CHOOSE THIS APPLICATION IF YOU OFFER FOOD &/or BEVERAGES (CFO's choose CFO application) 

• All inventory must be listed on this application.
• Any inventory not declared on this application may be denied upon arrival at the event.
• All sellers must provide a Certificate of Liability with Leslie Collier and Meadow Frago listed as additionally insured. 

   

  The Sonora Christmas Artisan Fair will be held Thanksgiving weekend, Friday 28 & Saturday 29 of November 2025 in Sonora, Ca. at the Mother Lode Fairgrounds.  

  • Set up is Friday, November 28, 7:00 - 9:30 am. Wednesday or Thursday setup with prior approval from Management.
  • Vendors should be set up and ready to go by 9:30 am each day.
  • Vendors are chosen by Jury. *Vendor type will be limited. 
  • Your fees will not be collected until you have been approved.
  • All Vendor Booths are required to be decorated for Christmas. Additional booth lighting is recommended. Please dress warmly in a festive holiday manner. * the old buildings are quite chilly.
  • All communications for this event will be through this Eventeny site only.

This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Regulations and Conditions: Collier's Events and Mountain Meadow Production Co. herein referred to as management and You and Your Company, herein referred to as Vendor.
 

• Vendor is required to obtain all required license(s), permits(s), and to collect and report all sales tax generated at the show as required by local, state, and/or federal governmental agencies. 
• Vendor must abide by the published schedule of show hours, move-in and move-out times and may not terminate his/her exhibit early.
• Vendor must occupy his/her booth at least one hour prior to the opening of the show; otherwise, management may relocate or cancel Vendor’s booth without further notice and with no refund or exchange.
• Management assumes no responsibility and liability for any merchandise left within the event grounds.
• It is Vendor’s sole responsibility to leave the rented space in its original condition.
• Vendor must have liability insurance and be responsible for his/her own action and/or liability resulting from the operation of his/her exhibit. Vendor is liable for all liability inside as well as six feet away from his/her booth.
• Vendor must abide by all city, county, state and Federal laws.
• Management prohibits all illegal activities; participating in such activities will be grounds for immediate cancellation of services without refund.
• Exhibitor agrees to hold Management harmless from all liability including, but not limited to any bodily, illegal activity, property damage, and all other liabilities arising from the operation of the exhibit or products sold during the show.
• Management offers no guarantee on attendance or Vendor’s performance.
• Subletting of booth space is not permitted without Management’s written consent otherwise Vendor’s right to exhibit will be forfeited without refund.
• Management reserves the right to alter floor plan and/or to re-assign exhibit space if deemed necessary for the commonwealth of the show. If Vendor accepts a reassigned space for any reason, the fulfillment of this contract is deemed completed with no other recourse possible.
• Management has the right to rent space to firms, companies, individuals, and organizations engaged in similar or competitive business to Exhibitor.
• Management will not offer exclusive rights to any Vendor; unless in writing on contract.
• Management reserves the right to refuse business to anyone or organization.
• Due to nature of trade show business, Vendor assumes full obligation of this contract including the full balance due once contract is signed.
• No refund, or exchange is allowed.
• Vendor may not distribute advertising materials without written permission from Promoter.
• SCAF logo or name may not be used or altered without written permission from management. Please submit your proposed design to Meadow at mountainmeadowproductions@gmail.com 
• The signature of this application constitutes an agreement on your part to abide by the regulations and conditions stated on this application.