ARTIST & MAKERS APPLICATION

WELCOME BACK TO THE ART CRAWL 2025!

Join us for the 2025 Art Crawl in Downtown Farmingdale - bigger and better than ever! We're excited to bring you two fantastic events this year, one in Spring and one in Fall.

Made possible by the Farmingdale Chamber of Commerce, Farmingdale Business Improvement District, and many other valued sponsors.

About the Art Crawl:

Our mission is to create an environment where the arts, music, and local businesses across Long Island can collaboratively work together. We started the Art Crawl to address the limited cultural diversity in the art scene and lack of opportunities for independent creatives. Since then, we've grown significantly, attracting over [Number] attendees and generating [Estimated amount] in sales for local businesses at our last Art Crawl, with increased participation from local businesses, corporate sponsors, and a wider audience.

With over 70 artists, makers, and musicians at our last Art Crawl, we're committed to making this event a premier destination for artists in the Tri-state area, thanks to the support of the Farmingdale Chamber of Commerce, the Village of Farmingdale, and our growing community of artists.

Event Details:

• Dates:
  • Spring: Sunday, May 4th, 2025
  • Fall: Saturday, October 4th, 2025
• Time: 12 PM - 5 PM
• Location: Main Street, Farmingdale (Hub at The Nutty Irishman)

• Rain Dates:
  • Spring: Sunday, May 18th, 2025
  • Fall: Saturday, October 18th, 2025

• Event Layout: 
  • South End of Main Street: Tents for artists and sponsors (10ft x 10ft spaces)
  • North End of Main Street: Tables for vendors in front of participating businesses (6ft x 4ft spaces)

Who Can Participate:

Open to artists working with: Acrylic, watercolor, oil paint, charcoal, pastel, glass, mixed media, wood, airbrush, clay, photography, digital art, metals, fabrics, and select handmade items. Commercially produced items are not permitted. Other creative small businesses may be considered, but priority will be given to the categories listed above.

VENDOR FEE INCLUDES:

• One 6-foot table and one chair (table spaces only)
• 10'x10' tent (tent spaces only) – Vendors must provide their own tables/chairs for tent spaces.
• Commemorative event lanyard
• Personalized digital flyers
• 2-3 professional event photos
• Prioritized customer service

Important Vendor Information:

• No Electricity/Wi-Fi: The event does not provide electricity or Wi-Fi for vendors. Generators are permitted, but must be quiet and comply with local regulations.
• Parking: Parking is available throughout Farmingdale. Please note that street parking along Main Street will be closed during the event. Vendors will have access to their designated spaces for setup and parking prior to the event opening.

WHY YOUR SUPPORT MATTERS

Your vendor fee contributes to the support of:

• Staffing
• Independent musicians
• Media coverage
• Community-wide marketing efforts
• Advocacy for the Arts & Culture sector
• Independent public arts projects    

Colored Colors does not receive any state or county funding for our programs. Your support goes a long way and allows us to foster inclusive and innovative Arts & Culture programs within our communities.

APPLICATION REVIEW AND FEES:

Applications are typically reviewed within 24-48 hours. If approved, your card will be charged immediately.

• First Application Deadline:
  • Spring: April 20th, 2025, 11:59 PM
  • Fall: September 1st, 2025, 11:59 PM
• Late Fee: A $20 late fee applies after the first application deadline.

COMMUNICATION

All communication will be conducted through EVENTENY. Please download the app.

REASONS FOR APPLICATION REJECTION

• Past no-shows at Colored Colors events
• Rude or negative communication with staff
• Issued chargebacks
• Violation of community guidelines

TERMS & CONDITIONS

LIABILITY AND RESPONSIBILITY

• Colored Colors is not liable or responsible for any accidents, incidents, lost, stolen, or damaged goods occurring during the event. We encourage vendors to inquire about temporary event insurance with our team.
• Each vendor is responsible for their own products, their assigned booth space, and their sales.   
• Colored Colors does not take a commission on sales and is not responsible for a vendor's sales performance. Lack of sales is not grounds for a refund or credit.
• We actively market the event to ensure a positive experience for participants and patrons. 

REFUND POLICIES (EFFECTIVE JANUARY 1ST, 2025)

Rain Date Policy:

Events will proceed unless there is a inclement weather that does not allow us to move forward and a rain date will be activated. Please note that scheduled dates may be postponed only in the case of extreme weather conditions. Extreme weather includes:

• Severe storms with:
  • Lightning
  • Winds exceeding 30 mph
  • Accumulation of over 3 inches of snow
• Extreme temperatures:
  • Below 20 degrees Fahrenheit
  • Above 95 degrees Fahrenheit

This also includes any other conditions that could jeopardize the safety and enjoyment of our attendees. Your safety is our top priority, and any changes due to extreme weather will be communicated promptly.   

Full Event Cancellation:

In the event of a full cancellation due to unforeseen circumstances beyond our control, the event will be postponed. "Unforeseen circumstances" are defined as events or situations beyond the reasonable control of Colored Colors that make it impossible, illegal, or significantly impractical to hold the event as scheduled.

These circumstances fall into the following categories:

• Natural Disasters: Floods, earthquakes, hurricanes, wildfires, tornadoes, blizzards, etc.
• Acts of God: Events caused by natural forces that are beyond human control and could not reasonably be foreseen.
• Acts of Government: Governmental actions such as mandated closures, travel bans, states of emergency, or changes in regulations that prevent the event from taking place.
• Civil Unrest: Riots, strikes, acts of terrorism, or other forms of civil disorder that create a dangerous or disruptive environment.
• Public Health Emergencies: Epidemics, pandemics, or other widespread health crises that necessitate event cancellation or postponement.
• Infrastructure Failures: Widespread power outages, significant transportation disruptions (including subway closures), or other critical infrastructure failures.

Vendors will receive a FULL CREDIT valid for one year from the cancellation date.

Vendor Cancellation:

In the event of a vendor cancellation, the following policy applies:

• Cancellation more than 60 days prior to the event: Full credit issued, minus a $10 administrative fee.
• Cancellation between 15 and 60 days prior to the event: 50% credit issued.
• Cancellation less than 3 and 15 days prior to the event: 25% credit issued.

All credits are valid for one year from the original event date. The administrative fee covers processing costs associated with the cancellation. All cancellation requests must be submitted in writing via Eventeny or events@coloredcolors.com

No Show Fees

All vendors will now receive a confirmation text 48 hours prior to the event to confirm attendance.

If a vendor does not cancel participation within 24 hours of the event, a non-refundable no-show fee of $50 will be charged to the card on file on the day of the event.

Credit Exceptions:

Credits may have exceptions for certain events due to specific contractual agreements with our partners.

Audits at Events

Audits will be conducted prior to the start of the event by a team member to ensure that your application complies with all rules and regulations, as well as matching all the information that was listed on the complete application.

Alcohol and THC products are prohibited from being sold during the event.

If there is a discrepancy within your audit, our team has the right to refute your participation, and you will be removed from the event without a refund or credit given.

By signing this application, you agree to these Terms & Conditions, including the Refund Policies. These policies have been updated due to various unforeseen events and inconsistent weather in 2024. We strive to maintain clear communication and provide the best possible experience for all participants.   

We look forward to the opportunity to work with you!