2025 Millcreek Arts Fest Food Vendor Application

This is an application for a FOOD TENT/FOOD TRUCK. 

Overall Booth Disclaimer:

• Hello and thank you for your interest in participating in the 2025 Millcreek Arts Fest as a food vendor!
• Submitting an application does not guarantee acceptance as a food vendor. The Millcreek Arts Councils (MAC) planning committee reserves the right for final food vendor decisions, placements, acceptances, rejections, waitlists.
• Selection to be the food vendor is based on various factors such as
  • Business capacity
  • The MAC needs
  • Menu submission
  • Deposit payment
• Food vendor placements and sizes will be determined based on
  • Registration and submission completion date
  • The MAC needs and priorities
  • Power/electricity needs
  • Subject to change by the MAC planning committee
• We are moving away from generators and will be offering power.

Food Vendor Disclaimer:

• Food vendors (booths and trucks) are requested to submit their menu on application for approval to help prevent duplicate menu items from being sold at the festival.
  • Any additional applications with menu items too similar to previously approved food booths will either be asked to change their menu items or apply the next year
• Please ensure you have enough staff/workers for set-up and day-of the day of the festival
• Vendors should also bring their own wagons and supplies/materials
• Selling of alcohol is not allowed
• Setup for food booths will be outdoors and done by tent zone/area at the Evergreen Park and Recreation Center and will begin on Saturday, August 16th. The MAC will contact food vendors for their specific set-up time and their assigned spot. You will receive an email confirmation and next steps if your application is moving to the next round.
• Temporary Food Service Applications must be submitted at least 12 days before the event to avoid late fees.

Requirements:

• A valid sales tax number used for sales tax form and special return form (committee will provide the forms at the end of the festival).
• Temporary event permit through the Utah Health Department (801-297-6303).
• Each commercial food vendor must have a hand washing station on-site at the event. During their routine on-site audit, the Health Department will shut down anyone who does not have a handwashing station, so this must be planned for in advance for all food booths & trucks at the Millcreek Arts Fest.
• All grease & liquids must be removed & disposed of off-site from the Millcreek Arts Fest grounds by the vendor.
• A business License
• Food Handlers Permit
• Use of Point of Sale System (Clover, Square, Toast, TouchBistro, etc.)
• Food Booths and Trucks ready by Saturday, August 16th at 11 AM.
• Loading gates will be closed by the Millcreek Arts Council promptly at 10:00AM to allow for foot traffic and once the gate is closed, you are not allowed entry.
• *All vendors who are approved to vend are required to provide a Certificate of Liability Insurance in the amount of one million dollars ($1,000,000) or greater to participate in the Arts Fest.The Millcreek Arts Council/2025 Arts Fest must be named as an “additional insured” on the certificate.

The Priority Deadline for Food Vendors is July 1st, 2025 at 11:59pm. Email will be our primary mode of communication, although we may also contact you by phone. If you have any questions applying for a Food Vendor (Booth/Truck) for the 2025 Millcreek Arts Fest please email vicechair@millcreekartscouncil.org.

Food Vendors assume all responsibility for safeguarding their products and securing general liability insurance for their doing business. Our event sees around 2500 people for this one day event.

General Policy

Licensing:
You must have a business license and sales tax number in order to sell or solicit a sale at the Millcreek Arts Fest. In addition, all food vendors (booths and trucks) must have a Temporary Event Permit and a Food Handlers Permit. Please have all required licenses and permits available at the Festival for inspection.

Food Vendor Applicants:
At least one person with a Food Handlers Permit must be inside the Food Booth at all times. The Department of Health will close down any booths that do not have the appropriate permits and/or are not in compliance. Please make sure you fully understand and observe their policies prior to the Festival day. Any suspicion that any policies are not adhered to will result in the unfortunate closing of your booth.

Operating Hours:
All booths must be set up and be ready for inspection and operation by 11:00 a.m. on the day of the event and must not be unattended from the hours of 10:00 a.m. until 10:00 p.m. Set-up will begin on Saturday August 16th @ 10am.

In the event of rain:

Fire & Health Safety:
All items brought into the Millcreek Arts Fest, must be fireproof or have been treated with fire retardant. All Food Booths must be equipped with a fire extinguisher and hot and cold food thermometers. The local Fire Marshall, Health Department, City Building Inspector, or their agents will inspect any booths and exhibits. Any items that do not comply with the health and safety standards will be seized and removed immediately.

Display:
All displays must not extend more than two inches beyond the perimeter of the table. Please keep aisles clear as dictated by fire safety standards.

Use of Tables and Chairs:
All tables and chairs must remain inside of the designated booth area.

*Additional information will be provided after your application is submitted and as the event gets closer.