FOOD VENDOR APPLICATION

We welcome you back to our 5th annual SPRING FLING hosted at the beautiful Bella Abzug Park within the Hudson Yards district of NYC!  

Please review this information carefully before completing your application, as there are new terms and conditions for 2025.

 
Mission + Vision: Our mission is to continue building Bella Abzug Park as an arts and cultural hub for the community. Situated in the burgeoning district of Hudson Yards, the possibilities for our programming are endless.The success of our the last five years have allowed us to continue growing this festival that started as a one day event into now a multiple weekend celebration leading to a larger festival. Last year, sponsors such as Coca-Cola and Vitamin Water joined our event, continuing to prove that our vision for a larger scale, free-to-the-public arts and music festival is achievable. We are committed to expanding this new hub within New York City, bringing together a community that shares the same passion.

Our Partners: None of this programming would be possible without the invaluable support of our partners, Hudson Yards Hells Kitchen Alliance. We wholeheartedly endorse their mission and goals for the betterment of the community they serve. Through partnerships and community outreach, HYHK seeks to tangibly promote the role of public art and artists in enhancing public space. By providing access to free world class art, HYHK enriches the physical environment, and highlights the diversity, vibrancy, and unique characteristics of the community.
 
EVENT INFORMATION
 
EVENT TIME:  12 - 7PM

LOCATION: BELLA ABZUG PARK - 524 W 34TH ST, NEW YORK, NY 10001
 
EVENT DATES: 

• Saturday May 10th
• Saturday May 24th
• Saturday June 7th
• Saturday June 21st
• Sunday June 22nd

 
Important: Vendor fee is per day and will be adjusted for multiple dates. Select the appropriate quantity at checkout.

This application is strictly for food vendors - including bakery items, non-alcoholic beverages or prepackaged items. 

Important information for food vendors:

• ALL food vendors must have a NYC food vendor permit/license or must apply for a temporary one prior to the event.
• You will be required to submit your NYC food vendor permit/license in this application.
• If you are applying for a temporary food permit this will need to be completed 2 weeks prior to your event date. 
• No food vendors with open flames are able to participate in this event per the regulations of Bella Abzug Park. Propane tanks are allowed but must be disclosed in this application. 
• Items that contain alcohol are not allowed to be sold at our event per our agreements with NYC PARKS department.

The following items are not allowed to be sold per our updated agreements with our partners: Mexican food, coffee, gelato, falafel, churros, burgers and hot dogs. 

If you are not a food vendor, please refer back to our website at www.coloredcolors.com/springfling 

VENDOR SPACE OPTIONS As we operate throughout the entirety of Bella Abzug Park, we offer different options for vendor spaces. 

IMPORTANT: Vendor spaces are curated internally. Placement requests will be disregarded. Placement will be curated by submission time. Apply early, as spaces are not held! We aim for a diverse vendor selection and limit similar businesses.

Tent Spaces (33rd Street):

• Location: Along 33rd Street, across from The Vessel.
• Benefits: Excellent visibility, close to the park entrance, and part of the main festival flow.
• Ideal For: Wide range of vendors, from artisans to food vendors, seeking good visibility and access to main traffic.
• Size: 10'x10' (Tent rental included, tables/chairs not provided)

Block 2 Tent Spaces (Only available for Day 4 & 5)

• Location: On Block 2, near the band stage on W 34th Street
• Benefits: Close to music, lively atmosphere, attracts music lovers.
• Ideal For: Larger setups, lighter foot traffic, more affordable tent option.
• Size: 10'x10' (Tent rental included, tables/chairs not provided)

VENDOR FEE INCLUDES:

• 10'x10' tent (tent spaces only) – Vendors must provide their own tables/chairs for tent spaces.
• Commemorative event lanyard
• Personalized digital flyers
• 2-3 professional event photos
• Prioritized customer service

PLEASE NOTE:

• The event does not provide electricity or Wi-Fi for vendors.
• Vendors are allowed to bring propane tanks for their set-up
• Loud generators are not allowed on NYC Park grounds

WHY YOUR SUPPORT MATTERS

Your vendor fee contributes to the support of:

• Staffing
• Independent musicians
• Media coverage
• Community-wide marketing efforts
• Advocacy for the Arts & Culture sector
• Independent public arts projects    

Colored Colors does not receive any state or county funding for our programs. Your support goes a long way and allows us to foster inclusive and innovative Arts & Culture programs within our communities.

APPLICATION REVIEW AND FEES

Applications are typically reviewed within 24-48 hours. If approved, your card will be charged after approval. 

• First Application Deadline: May 1st, 2025 11:59 PM
• Late Fee: A $20 late fee applies after the first application deadline.

COMMUNICATION

All communication will be conducted through EVENTENY. Please download the app.

REASONS FOR APPLICATION REJECTION

• Past no-shows at Colored Colors events
• Rude or negative communication with staff
• Issued chargebacks
• Violation of community guidelines

TERMS & CONDITIONS

LIABILITY AND RESPONSIBILITY

• Colored Colors is not liable or responsible for any accidents, incidents, lost, stolen, or damaged goods occurring during the event. We encourage vendors to inquire about temporary event insurance with our team.
• Each vendor is responsible for their own products, their assigned booth space, and their sales.   
• Colored Colors does not take a commission on sales and is not responsible for a vendor's sales performance. Lack of sales is not grounds for a refund or credit.
• We actively market the event to ensure a positive experience for participants and patrons. 

REFUND POLICIES (EFFECTIVE JANUARY 1ST, 2025)

Rain Date Policy:

Due to NYC Parks regulations, rain dates are not permitted. Events will proceed rain or shine. However, please note that scheduled dates may be postponed only in the case of extreme weather conditions or closure of Hudson Yards subway station. Extreme weather includes:

• Severe storms with:
  • Lightning
  • Winds exceeding 30 mph
  • Accumulation of over 3 inches of snow
• Extreme temperatures:
  • Below 20 degrees Fahrenheit
  • Above 95 degrees Fahrenheit

This also includes any other conditions that could jeopardize the safety and enjoyment of our attendees. Your safety is our top priority, and any changes due to extreme weather will be communicated promptly.   

Full Event Cancellation:

In the event of a full cancellation due to unforeseen circumstances beyond our control, the event will be postponed. "Unforeseen circumstances" are defined as events or situations beyond the reasonable control of Colored Colors that make it impossible, illegal, or significantly impractical to hold the event as scheduled.

These circumstances fall into the following categories:

• Natural Disasters: Floods, earthquakes, hurricanes, wildfires, tornadoes, blizzards, etc.
• Acts of God: Events caused by natural forces that are beyond human control and could not reasonably be foreseen.
• Acts of Government: Governmental actions such as mandated closures, travel bans, states of emergency, or changes in regulations that prevent the event from taking place.
• Civil Unrest: Riots, strikes, acts of terrorism, or other forms of civil disorder that create a dangerous or disruptive environment.
• Public Health Emergencies: Epidemics, pandemics, or other widespread health crises that necessitate event cancellation or postponement.
• Infrastructure Failures: Widespread power outages, significant transportation disruptions (including subway closures), or other critical infrastructure failures.

Vendors will receive a FULL CREDIT valid for one year from the cancellation date.

Vendor Cancellation:

In the event of a vendor cancellation, the following policy applies:

• Cancellation more than 60 days prior to the event: Full credit issued, minus a $10 administrative fee.
• Cancellation between 15 and 60 days prior to the event: 50% credit issued.
• Cancellation less than 3 and 15 days prior to the event: 25% credit issued.

All credits are valid for one year from the original event date. The administrative fee covers processing costs associated with the cancellation. All cancellation requests must be submitted in writing via Eventeny or events@coloredcolors.com

No Show Fees

All vendors will now receive a confirmation text 48 hours prior to the event to confirm attendance.

If a vendor does not cancel participation within 24 hours of the event, a non-refundable no-show fee of $50 will be charged to the card on file on the day of the event.

Credit Exceptions:

Credits may have exceptions for certain events due to specific contractual agreements with our partners.

Audits at Events

Audits will be conducted prior to the start of the event by a team member to ensure that your application complies with all rules and regulations, as well as matching all the information that was listed on the complete application.

Alcohol and THC products are prohibited from being sold during the event.

If there is a discrepancy within your audit, our team has the right to refute your participation, and you will be removed from the event without a refund or credit given.

By signing this application, you agree to these Terms & Conditions, including the Refund Policies. These policies have been updated due to various unforeseen events and inconsistent weather in 2024. We strive to maintain clear communication and provide the best possible experience for all participants.   

We look forward to the opportunity to work with you!