GENERAL APPLICATION INFORMATION:
Artist Market Hours for the event are 11am - 7 pm on March 29, 2025. Your booth must be open with merchandise during the above Artist Market hours. Closure of your booth early or late opening may result in exclusion from future festivals.
APPLICATION FEES: A non-refundable application fee in the amount of $25.00 will be due upon application submission in order to apply for consideration to the festival. Application statuses include: Acceptance, Rejection, Waitlisted.
ACCEPTANCE: Accepted vendors will be notified via email through the Eventeny application platform. Please add Eventeny to your approved contacts so that you are sure to receive all notifications. Upon acceptance, the credit card on file with Eventeny will be charged. If this form of payment is determined to be no longer valid, we will contact you via email and will allow 5 additional business days to resolve the matter and confirm participation. If confirmation and vendor payment is not received at the end of the 5 additional business days, the available spot will be offered to a waitlisted vendor.
REFUNDS/CANCELLATIONS: Application fees are 100% non-refundable and are paid upon submission of the application. Booth fees are 100% non-refundable and charged upon acceptance to the festival.
REJECTED APPLICATIONS: Unfortunately, not all applicants will be approved to participate in Cajun Beats and Eats Festival. Possible reasons for application denial include but are not limited to: Excess of vendors already approved in one category, product or ware does not fit the integrity of the festival, product or ware is not hand-crafted, considered an art, antique, or unique, local item, the applicant did not adhere to previous festival rules/regulations, the proposed applicant is considered a service provider, and other reasons determined by the application jury. Service providers are not permitted to apply for an onsite booth activation space for profit at the festival. Please contact Steph@premiereventslive.com for sponsorship opportunities.
WAITLIST POLICY: Exhibitors placed on the waitlist will be notified via email. If and when cancellations are received, the waitlisted exhibitor will be contacted and given the opportunity to accept or decline the invitation. Acceptance must be acknowledged, and payment completed within 72 hours of notification in order to secure a space in the festival.
WEATHER: This is an outdoor festival and will take place rain or shine. All exhibitors are expected to come prepared for any type of weather. No booth fees will be returned in the event of inclement weather. Exhibitors should be prepared to protect their products in the event of inclement weather. If the weather turns severe, the event reserves the right to cancel the event in the interest of public safety.
RULES/REGULATIONS:STANDARDS: All products for sale must be original, hand-crafted, and well-executed. The event reserves the right to ask you to pull any merchandise we feel could be construed as offensive. Items must be categorized when applying. We reserve the right to change your selected category if a different category appears to be a better fit. If you are unsure what category your work belongs in, feel free to get in touch. If your products fall in more than one category, please apply under the category which 50% or more applies. Please provide a brief explanation if other products fall under separate categories in the notes section provided in the application. Glass, Metal, Painting- Oil/Acrylic, Painting- Watercolor/Pastel, Photography, Wood, Yard/Garden Decor, Boutique, Specialty Food Item, etc.
If a vendor/participant displays items or conducts activities that were not listed on the application, OR has misrepresented activities taking place in any way, the event organizers reserve the right to ask the vendor/participant to leave the event and forfeit fees. If your booth poses a particular risk to attendees, festival planners reserve the right to require proper insurance documentation.
PHOTOS: A minimum of 4 quality images must be submitted for each category entered by each applicant. Applicants must submit a minimum of 3 photos showcasing the products that you intend to sell plus 1 photo of the booth set up with signage. Applications submitted without photos will not be considered.
BOOTH FEE INFORMATION: Sizes available: 10x10: $200, 10x20 $375. Booth/tent sharing is not permitted. One business/entity is allowed per space purchased.
ELECTRICITY: Electricity is available for purchase. Individual generators are not permitted. Battery powered energy sources are allowed onsite within the footprint of your booth i.e. portable chargers, electric power banks, etc. Every vendor will be responsible for providing up lighting, bistro lights, lanterns, etc., that are battery operated, for any hours of the event that are under darkness. Please plan on a minimum of 4 hours of battery life for your lighting system.
PARKING: Booth fees include the parking for one vendor vehicle in the designated vendor parking lot.
BOOTH SET UP: Load-in for this event will be on the morning of Saturday, March 29. Load-in information and details will be emailed to all selected vendors for this event . All vendors are responsible for set up in the designated timeframe permitted. Vendors will receive booth assignments, along with load-in and load-out instructions, via Eventeny.
LOAD OUT: Exhibitors may not begin break down until the end of the event at 7 pm on Saturday, March 29.
TRASH AND REFUSE - Vendors must dispose of all trash in the dumpsters provided by the Festival. Vendors are expected to maintain the cleanliness of their area. Failure to thoroughly clean the assigned vendor space will result in a cleaning fee of $100. No dumping of any product, liquid or solid, is allowed anywhere on festival grounds. Illegal dumping is subject to fines – vendors are responsible for all costs resulting from the improper disposal of materials.
INSURANCE: All vendors are required to provide proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name the Georgia Regional Sports Council, Premier Events LLC, and Phoenix Concessions LLC as additional insured. We must receive your insurance COI no later than March 17. No vendor will be allowed to load in until your insurance accord is received.
Attendance is not guaranteed by application alone. Only approved food vendors will be granted a space at the festival.
HOLD HARMLESS: By agreeing to be a vendor at the 2025 Cajun Beats and Eats Festival, you assume all responsibility for, and risks and hazards of, participation in the rental activity planned by your group (“rental group”). In consideration of the Georgia Regional Sports Council providing permission to use the space requested, you, and all members of your rental group, do hereby release the Georgie Regional Sports Council, Premier Events, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants and agents (collectively the “releasees”), of any and all claims, demands, and causes of action of whatever kind and nature, to include any and all bodily or personal injuries, damage to property, and any other damages or injuries, whether foreseen or unforeseen, resulting from or related to participation in the rental activity. You and all members of your rental group also agree to defend, indemnify, and hold harmless the releases from all claims for bodily and personal injuries, damage to property, and the consequences thereof arising out of you or your rental group’s joint or several negligence or willful conduct, to include that of your agents, servants or workmen.
