GENERAL APPLICATION INFORMATION: Food Vendor Hours for the event dates are March 29, 2025 from 11am to 7pm.
FOOD VENDOR RULES AND REGULATIONS *Specialty food items (i.e. home baked goods, jams, chips, hot sauces, food not from a restaurant or food truck, etc.) should apply under Artist Market Vendors.
All Food Vendors must adhere to the following rules and regulations.
Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive event.
SPACE: Vendors will be assigned a location and cannot extend beyond their assigned footprint.
MENU: Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Premier Events. Any amendment to the approved menu- including pricing- must be approved by Premier Events prior to the festival.
PAYMENTS: Food vendors are required to provide their own means of collecting cash and credit card transactions at the festival.
BEVERAGES: Vendors are allowed to sell non-commercial beverages only. Examples are iced tea and lemonade. Vendors MAY NOT sell beverages.
TENTS, EQUIPMENT, AND PRESENTATION: Tents must be made of flame retardant material and have the flame retardant certification sewn into the tent fabric or vendor must supply proof of flame retardant to fire marshals upon request. Food Vendors are expected to furnish their own tent, tables, decor, equipment, and supplies. Tents should be clean and in good repair and all equipment and supplies should be neat and clean. All signs and banners should be clean and not cracked or faded. Carnival tactics, the use of public address systems or other similar activities by the Food Vendor shall not be allowed. Food Vendors may not sublease any part of their space or participate in any third-party advertising or third-party promotions or display third party signage at their booths. Tents must be weighed down with 40lbs per leg. No staking is allowed.
FLOORING: Food Vendors may be required to use non-porous flooring to cover booth area. Grease spills will be the responsibility of the Food Vendor to clean and may also result in a fine or additional cleaning fee.
GREASE AND GREY WATER: Nothing (grease or gray water) can be poured onto the grass, on paved surfaces or down storm drains. Any violation of this could result in immediate expulsion from the festival, and possible fines from the event. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival cleaning crew.
ELECTRICITY: Vendors who require power can purchase power for an additional fee.
PROPANE TANKS: Propane tanks must be properly secured and must comply with fire safety regulations.
FIRE EXTINGUISHERS: All food vendors must provide their own fire extinguishers with current service tags. Vendors with deep fryers must have K-type fire extinguisher.
WEATHER: he Cajun Beats and Eats Festival is a rain or shine event. Approved vendors agree to be prepared and present during festival hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain. Food Vendor agrees that in the event of acts of God, storms, floods, high winds, gales, or hurricanes that the Georgia Regional Sports Council, Premier Events nor any of its employees or agents shall not be responsible for loss, damage, third-party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service.
ACTS OF GOD: The Georgia Regional Sports Council, Premier Events, and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
INDEPENDENT CONTRACTORS: Approved Food Vendors and Food Trucks are independent contractors of the festival and have complete supervision and control of their operation and employees. As independent contractors, vendors are responsible for reporting retail sales and paying their own state and federal sales taxes.
PAYMENT: Vendors are required to provide full payment of booth fee upon application acceptance.
CANCELLATION: Upon approval and payment of booth fee, no refunds will be provided for cancellations.
EVENT MAPS/VENDOR LOCATIONS: PE will make Food Vendor location assignments approximately two (2) weeks prior to the event. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Food Vendors must limit their sales operations to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths.
LIABILITY: The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save Premier Events, LLC, Phoenix Concessions, LLC, and the Georgia Regional Sports Council against any and all claims, losses, and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of vending space. In addition, the vendor acknowledges that Premier Events, LLC, The Georgia Regional Sports Council and Premier Events do not maintain insurance coverage covering the Food Vendor’s property and it is sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products and property rests solely with the Food Vendor.
INSURANCE: All food vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name the Georgia Regional Sports Council, Premier Events LLC, and Phoenix Concessions LLC as additional insured. Policy deadline is March 30, 2025. No vendor will be allowed to load in until your insurance accord is received.
Attendance is not guaranteed by application alone. Only approved food vendors will be granted a space at the festival.
