2025 Lincolnwood Fest Rules & Regulations
It is agreed by and between CRSEM LLC and Vendor/Merchant as follows:
Contract Cancellation: CRSEM, LLC (hereinafter “CRSEM”, dba Special Events Management) reserves the absolute right to cancel any contracts, at any time in its discretion that it views in the best interests for the good of the festival. Any cancellations by CRSEM will be refunded only if all rules and regulations have been followed. Cancellation or suspension due to lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds.
2. Account Holds: CRSEM LLC is not responsible for the issuance or potential denial of a license from all required entities including but not limited to those issued by the Village of Lincolnwood and/or State of Illinois Liquor Control Commission – for Alcohol Vendors only) due to any holds being placed on business accounts associated with the vendor. Each vendor is solely responsible for resolving any standing holds with the Municipality /or State of Illinois before application approval. Please note: Most businesses are not aware of a hold until their application is submitted and CRSEM is contacted by the Village and/or State. Any standing debt that you have with either the village or state both personally and through your business, can put a hold on your license being issued. All of these debts should be paid as soon as possible before the event. You must call each government agency regardless of your assumed standing. Please call either the Village of Lincolnwood or the State of Illinois Liquor Control Commission (Alcohol Vendors only) at 312-793-3380.
3. Exclusivity: CRSEM will not make any representations offering exclusivity to any participant/exhibitor and or category. Each food vendor agrees that they are only permitted to sell up to 6 food items. These items must be approved by the committee in advance of the event.
4. Water: Running water may be available and when so, only in limited quantities. CRSEM recommends supplying your own fresh water.
5. Electricity: No small portable generators or car batteries are permitted within your booth. All electricity on site, if paid for, is portable and provided by a third-party supplier. Any service disruptions and/or blackouts from electricity provided by CRSEM will NOT result in a rebate or refund.
6. Music: The playing of recorded or live music within your booth is prohibited. Anyone violating this clause will be subject to removal from the festival.
7. Laws: Staking into the grass or surface below your booth is not allowed on Park property. You are directly responsible for all fees or expenses incurred as a result of a violation including but not limited to the Village of Lincolnwood, Cook County, or State of Illinois violations and or fines, as a result of your conduct.
8. The sale of any THC-based products is strictly prohibited
All CBD and Delta 8 businesses must apply as sponsors of the event. For pricing and customized benefits package, please contact Karyn@chicagoevents.com
9. Set-up and Tear-down: Each participant is responsible for setup, take down and clean-up of his/her booth space. Vehicles are only allowed in designated areas as directed. Unless otherwise noted, parking is not provided to any participant but is available upon availability. Load-in/set-up times will be provided to you by email one week before the event. You must remove your vehicle immediately after unloading your merchandise and agree to move your vehicle if requested by CRSEM. You are allotted 2 hours from the closing time of the event to vacate your booth space after the event. In the event the space is not returned in the same condition as before your arrival, the Vendor/Merchant will be responsible for all costs and damages associated including reasonable attorney fees required.
10. No-Show Policy: Participants who have not checked in by 5:00 PM, Thursday, July 24th, will be considered a “no-show.” No Show exhibitors will NOT be eligible for refunds and assigned booth space will be forfeited.
11. Trash Disposal: Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided, this is your responsibility. Trash (in bags) will be picked up from booths each night. All vendors May be subject to additional fees if your space is not maintained as delivered, upon vacating your event space, including any staining of the grass below your booth footprint.
12. Indemnification: The Village of Lincolnwood, CRSEM, LLC, its employees, agents, festival service providers, or any participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the exhibitors (merchants, artists/nonprofits or food vendors), any of the participant’s employees or any property before, during or after the period covered by the participation exhibitor contract. CRSEM and or The Committee are not responsible for any loss or damage to the exhibitor's equipment or any of its contents. We recommend removing all items of value off-premises each evening. This signed contract states that you agree to the terms and indemnify all parties working and producing the event from any liability or claims.
13. Booth Space: Each vendor must use only the space that they are granted. Only a three-foot entryway is permitted. Walkways must be left unobstructed at all times. It is strictly prohibited to store items outside of your exhibitor footprint, across or adjacent to your booth. We reserve the right to relocate a participating exhibitor when necessary, even after a space has been assigned – based upon approval of the festival committee.
14. Site Maintenance: All Vendors will be responsible for maintaining their space(s) in an orderly fashion, and may be subject to additional fees if your space is not maintained as delivered, upon vacating your event space. (i.e. trash and waste removal, damage to designated area property, etc.).
15. Damages to Rental Equipment: Extra fees will be incurred by participants for damages and clean-up of rental equipment as deemed necessary by the rental equipment company for returned items that are damaged; or in need of any cleaning following the event.
16. Third-Party Vendors: You cannot resell or lease any space to a 3rd party to participate in the event in your booth.
17. Event Hours: All vendors must remain open during festival hours.
18. 2025 Refund Process: If the event is faced with inclement weather, Acts of God, and/or any situation that threatens the safety of exhibitors and patrons, CRSEM has the sole authorization to postpone or cancel the event which will not result in the refunding of your fees. By signing below, I hereby acknowledge and accept all terms of this vendor application by which will be considered a legal contract between myself (Vendor) and CRSEM LLC) including all rules and regulations and understand that I am legally bound by this agreement. As a participating exhibitor, I acknowledge my financial responsibility for any damages to equipment items ( i.e. tent, table, chair, sidewall, counter, sign pole, etc.), rented from the production company or third party supplier, inflicted by myself or an employee in my booth and the terms regarding the festival or city rules and violations as outlined in this document. I acknowledge that CRSEM is acting as the event producer and agent for the Village of Lincolnwood which owns the event. Under all circumstances, unless stated in the rules and regulations, there are no refunds. (You will NOT be held accountable for rental equipment that you do not rent, however, we must have acknowledgement from you if you add rental equipment to your application at a later time or rent an item on-site. It is your responsibility to inspect your tent during load-in and make management aware of any existing damages before the opening of the event.)I agree to these terms and conditions.
