Vendor Application

The Mother's Day Marketplace will be held on Saturday, May 10, 2025. It will take place at the Shipley Arena at the Carroll County Ag Center from 9:00 am till 3:00 pm. The address is 706 Agriculture Center Drive, Westminster, MD 21157.  

• Vendor 10’x10’ spaces are $80.00 each.
• Vendors are encouraged to bring their own tables, chairs and displays. Vendors must stay within their designated space. Nothing can be hung on the walls.
• 8’ rectangular tables may be rented for $5 prior to event; $10 day of event. A limited number of chairs will be available for use; we recommend bringing your own, if possible.
• Spaces with electric access will be limited to the perimeter of the building. Extension cords will be required (which are not provided) and outlets may be shared by multiple vendors. Please only request electric access if it’s absolutely necessary.
• Food Vendors: If applicable, an additional $25 processing fee is required for your Carroll County Health Department permit.

Set Up & Breakdown Information

• Vendors will have two opportunities to set up.
  • The Friday prior: Friday, May 9 – 3:00 pm – 6:00 pm.
    • Various bay doors will be opened by The Marketplace staff for convenience.
    • The Arena will be locked overnight, however items are left at the vendor’s own risk; the venue and/or event coordinator will not be held liable if items are missing or lost.
  • Saturday morning: Saturday, May 10 – 7:00 am – 9:00 am. Bay doors will NOT be opened. Entry will be limited to pedestrian side doors.
• NO VEHICLES WILL BE ALLOWED TO DRIVE INTO THE SHIPLEY ARENA ON EITHER DAY. If you are seen driving into the Arena at any time, you may be asked to leave the event immediately and not allowed to return to future events. This includes during the set up and breakdown times.
  • Various pedestrian doors will be opened by Ag Center staff to give vendors multiple entry points during set up and breakdown. Vendors are not permitted to open or close any overhead garage/bay doors.
  • Vendors are encouraged to bring helpers, carts, wagons, or handcarts to carry items.
  • No additional help/man power will be provided to vendors by the Ag Center staff or The Marketplace staff.
• Breakdown does not begin until 3:00 pm on Saturday. Any vendors breaking down early will not be allowed back for future events. No vehicles will be allowed into the Shipley Arena for loading.

Parking

• All vendors will be required to park in the designated vendor parking areas.
• Vendors with handicaps are welcome to utilize handicap parking spaces.
• Any vendor parked in guest parking areas will be asked to move their vehicle.
• Any vendor parked in a no parking zone (per Ag Center rules) will be at risk to be towed.
• Repeat offenders will not be allowed to participate in future events.

Other Details

• Vendors are encouraged, but not required, to donate an item to give away at the raffle tables. 100% of the raffle proceeds will be donated to a charity.
• Food and drinks will be available to the guests and vendors for purchase. Vendors are responsible for bringing or getting their own food; food runners will not be provided.
• There is Wi-Fi and cell phone reception at the Arena. Wi-Fi password will be provided on the day of the Marketplace.
• $35 fee for any returned checks.
• The vendor fee is nonrefundable after April 15th. There is no rain or snow date as it is an indoor event.
• Seating requests cannot be guaranteed but will be fulfilled as best as possible. Access to electricity is not guaranteed, even if requested. The number of electric-access booth spaces are limited. 

Jury Process - The Marketplace features vendors chosen by a jury.

• Vendors are not selected on a first-come, first-serve basis.
• Generally, about 60% of applications are accepted, due to space/size limitations. 
• Past participation does not guarantee selection for future events.
• Vendors are juried on a variety of factors, including products, number of vendors in the same product genre, set-up, audience appeal, product costs, etc.
• Majority of accepted vendors will be handmade craft vendors. A small number of direct sales vendors that offer a large cash and carry inventory will also be accepted.
• No resale, commercial, yard sale, antique, or flea market items will be accepted.

Other Agreements

• Vendor agrees to indemnify and hold harmless the Host (Samantha Good) against any damages or claims that may arise in connection with Vendor's presence at the Event and Vendor's activities of any kind. By completing the Vendor Application and returning it along with payment, vendor agrees to all terms listed above.