FULL PAYMENT IS REQUIRED BEFORE THE EVENT IN ORDER FOR A PARTICIPANT OR UNIT TO PARTICIPATE IN THE PARADE. Entry Types1.
Nonprofit and Foundation Entries: a.
Proof of nonprofit or foundational status consists of a copy of a Participant’s IRS Determination Letter or copy of a Participant’s IRS Form 990. b.
A copy of a Participant’s State Tax Exempt Letter does not suffice.c.
c. Supplying a copy of a Participant’s nonprofit or foundational documentation for a vendor booth does not suffice; a copy must accompany the Participant’s application to participate in the Parade.2.
For-Profit / Commercial Entries:a.
For-profit businesses or organizations and corporate employee groups. 3.
Current Office Holders & Dignitariesa.
Current Office Holders and Dignitaries are invited and encouraged to participate in the Parade. If a Current Office Holder or Dignitary who accepts this invitation is seeking re-election or other office at the time of Event, no electioneering is allowed beyond a lapel pin on the Current Office Holder or Dignitary. If the Current Office Holder or Dignitary wish to electioneer during the Parade with banners, signs, etc., the rules and fees for candidates (below) apply. 4.
Candidatesa.
A Candidate may complete a registration for the Parade, pay the fees and join in the general assembly of Units. Candidates are required to pay non-refundable fees along with submitting a piece of campaign literature. GENERAL RULES AND REGULATIONS1.
Organizer and its representatives reserve the right to remove any Participant or Unit from the Parade at any time as well as the right to refuse privileges for any reason. Any Participant or Unit unwilling to comply with these Rules are subject to immediate removal from the Parade.2.
All Participants must follow the direction of Organizer and its representatives prior to and during the Parade. Organizer’s representatives will be identified by their Parade or Board Member t-shirts at the Event.3.
While participating in the Parade, all Participants must follow all applicable laws and regulations in addition to these Rules. Any violations of any applicable laws or regulations is strictly prohibited, and Organizer shall not be liable or responsible for any such violations. Organizer reserves the right to terminate each Participant’s participation in the Parade (or any portion thereof) due to a violation of any applicable law or regulation. 4.
Organizer will not be liable or responsible to any Participant, or be deemed to have defaulted under or breached these Rules, for any failure or delay in fulfilling or performing any term of these Rules or any Event-related rules, when and to the extent such failure or delay is caused by any: (i) acts of God, including weather; (ii) flood, fire, or explosion; (iii) war, terrorism, invasion, riot, or other civil unrest; (iv) national or regional emergency, including, but not limited to, a new or continued outbreak of COVID-19 virus or any other infectious disease outbreak or pandemic; or (v) passage of law or governmental order, rule, regulation, or direction, or any action taken by a governmental or public authority (each of the foregoing, a “Force Majeure”), in each case, provided that such event is outside the reasonable control of Organizer and Organizer uses diligent efforts to end the failure or delay and minimize the effects of such Force Majeure.5.
Organizer reserves all rights related to the Event and the Parade, including all rights as producer. Reproduction, broadcast, or commercial use of the Event, the Parade or Event-related activities without the express consent of Organizer is strictly prohibited.6.
Participant may not terminate these Rules and shall not be entitled to any refund from the Organizer with regard to the Participant’s participation in the Parade after applicable fees have been paid. While no Participant shall be entitled to a refund, each refund shall be in the sole discretion of Organizer based upon the timing of the termination or cancelation, the number of Participants, etc. No Participant shall be entitled to a refund based on a Force Majeure. 7.
Route and Placementa.
The Parade will begin at 10th and Market and travel west on Market past Tucker to 15th Street.b.
Organizer determines placement of the Units in the Parade. The staging area and any specific placement will be emailed to each Participant at least one week before the Event.c.
Exact staging area is to be determined. Entry point to staging area for each Unit will be given prior to the Event.8.
Representativesa.
All Units must assign one primary representative (each, a “Representative”) and float/car/truck entries must additionally assign at least two walking monitors (“Monitors”) per vehicle.b.
The Representative shall be responsible for the actions of the Unit prior to and during the Parade and shall act as a liaison between the Unit and Organizer.c.
The Representative shall check-in with Organizer’s Parade Coordinators no later than 10:00 a.m. on the morning of the Parade (Sunday, June 29th). Check-in will begin at 8:00 a.m. Please review your parade packet for check-in time. Please come at your designated time. DO NOT attempt to check-in early.d.
All vehicles and/or placeholders for walking groups must be in place in staging area prior to check-in.e.
The Monitors are responsible for ensuring the safety of all Participants, attendees and spectators. The walking monitors shall work with surrounding Participants to ensure full communication and cooperation with all. Monitors must stay with their Unit at all times.9.
Unita.
No sound may be broadcast through an amplified means within the staging area. You may begin broadcast once your Unit has completely passed through the intersection at 10th and Market.b.
No one may enter or exit the float while the float is in motion on the route of the Parade.c.
A fire extinguisher must be on board each float/vehicle. d.
Horses and approved hooved animals are the ONLY animals allowed to walk in the Parade.e.
Units must not present images or messages promoting or condoning violence, hatred, or judgement of any person or group. f.
All Units are responsible for any additional cleanup required or costs incurred as a result of their actions.g.
Glass is NOT allowed to be utilized or handed out by any Unit without approval of the Organizer’s Parade Director.h.
No combined groups are allowed to form one Unit without the approval of the Organizer’s Parade Director and must adhere to all directives given if approved.10.
Distribution of Items and Materialsa.
All Units are prohibited from the use, distribution, and/or consumption of alcohol or illegal substances during all phases of the Parade. Any violation of these Rules will result in immediate removal from the Parade route and suspension from future participation in the Parade. b.
Sale of any kind of goods or services to the crowd on the Parade route is strictly prohibited except by Organizer.c.
You may throw items during the Parade. Permitted items are limited to: glow sticks, stress balls, key chains, plastic cups, temporary tattoos, beads, clothing, koozies, 3” Frisbees and/or hats. Condoms, dental dams and personal/sensual lubricant may be handed to persons 17 years of age or older. No literature or paper may be thrown or distributed. Units must submit a detailed description of the items to be distributed, and the Organizer may request a sample item to be reviewed by the Organizer’s Parade Director. Organizer reserves the right to reject any items.11.
Paymenta.
Payment by Credit/Debit Cards: To cover credit/debit card processing fees Organizer charges a processing fee. b.
Payment by Check: Handling checks (including money orders and cashier’s checks) is cumbersome and time consuming for an all-volunteer organization. Therefore, Check payments will only be allowed on a case-by-case basis. Organizer reserves the right to charge a $25 fee for any returned checks.
12.
BY PARTICIPATING IN THE EVENT OR THE PARADE, PARTICIPANTS AGREE TO RELEASE, DISCHARGE AND HOLD HARMLESS ORGANIZER, AND ITS AFFILIATES, SUPPLIERS OF MATERIALS OR SERVICES RELATED TO THE EVENT (INCLUDING RETAILERS, AND ADVERTISING, PROMOTION, FULFILLMENT AND MARKETING AGENCIES) AND ALL OF THEIR RESPECTIVE EMPLOYEES, REPRESENTATIVES, DIRECTORS, OFFICERS, SHAREHOLDERS, AND AGENTS (COLLECTIVELY, “RELEASEES”) FROM ANY AND ALL CLAIMS MADE BY PARTICIPANTS OR ANY OTHER THIRD PARTIES, LIABILITIES OR DAMAGES RELATED IN ANY WAY TO THE OPERATION OF THE EVENT OR THE PARADE, AS WELL AS ANY AND ALL CLAIMS, DAMAGES OR LIABILITY FOR ANY INJURY, THEFT, LOSS, OR DAMAGE OF ANY KIND TO PERSONS, INCLUDING DEATH, AND PROPERTY, WHETHER DIRECT OR INDIRECT, WHICH IS RELATED TO PARTICIPANT’S PARTICIPATION IN THE EVENT OR THE PARADE OR ATTEMPTED PARTICIPATION IN THE EVENT OR THE PARADE. Organizer reserves the right to terminate, suspend, cancel, or modify the Event, the Parade or these Rules, without notice. Releasees are not responsible or liable for any Force Majeure. Organizer and Releasees make no representations and no guarantees (and shall not be liable for) regarding attendance at the Event or the Parade. 13.
Any Participant or Unit who does not abide by the aforementioned rules will be subject to the following fines as cited by the Organizer. Such Participant or Unit will be notified of any fine at the time of the infraction and fines will be invoiced after the Parade. PARADE FINE GUIDELINES Disregard for Laws and Ordinances $250Prolonged Unscheduled Stopping
$50Amplified Sound Broadcasted in Staging Area
$50Violations Regarding Monitors or Representatives
$25Unapproved Throwing of Items
$25 Any violation of these Rules will be considered grounds for immediate dismissal from the Parade and suspension from future participation in the Parade.
