Please read the following policies and procedures carefully before agreeing to participate in the event:
Booths will be granted on a first-come, first-served basis. Approval of application is solely at the discretion of McKinney Dia de los Muertos Merchant Committee. Important dates to note: July 1, 2025: Vendor applications are due.July 25 , 2025: Vendors will be notified whether application has been approved or declined. Vendors may be approved before this date as applications are received.Aug 1st, 2025: Booth payment is due.• Vendors must adhere to the following schedule on the day of the event: 11:00 am: Earliest arrival time. Must check in at registration booth. Contact if needed. 1:00 pm: Booths must be completely set up and ready for event to begin. The event runs from 2:00-pm until 8:00pm. Please do not tear down early. We will have 2 hours to tear down and clean up. Please leave your spot as clean as you found it! 9:00 pm: Leave venue. • Vendors are not permitted to open or close early. Vendors who open or close early will not be allowed to return to any subsequent events. • This is a rain or shine event. • Anyone found in violation of vendor policies, local, state, or federal law, or the vision and mission of McKinney Dia de los Muertos will be asked to leave immediately and will not be allowed to return to any subsequent events.• All vendors should participate in a manner that reflects the diversity of our community. This includes appropriateness for all age, ethnic, economic, and racial groups as well as all individuals’ personal gender, sexual identity, and expression. • The sale, distribution, or use of alcohol, tobacco, or cannabis products is prohibited. • Vendors shall not openly display or sell any items that may be considered offensive, obscene, or of an adult nature. All conversations, displays, marketing collateral, and messaging must be PG-13 rated. McKinney Dia de los Muertos staff is the final adjudicator of appropriateness. Vendors may be asked to remove items and/or amend messaging, conduct, etc. by McKinney Dia de los Muertos staff if necessary. Any vendor that fails to comply promptly when approached will be asked to leave immediately. • At least one person must always remain at each vendor booth. Booths should never be left unattended. McKinney Dia de los Muertos is not responsible for any lost, stolen, or damaged booth items or products. • All vendors must provide their own equipment such as tents, tables, chairs, and extension cords. Electricity will not be available. Fans/misters encouraged. Tents must be weighted, STAKES ARE NOT ALLOWED. Your tent should be approximately 10ft x 10ft, and have at least 3 feet between each vendor.• Music and sound systems at vendor booths are prohibited. No gasoline-powered generators allowed. • Applications with incomplete or missing information will not be considered final and may prevent assignment of a vendor location. Please reach out to us if you have any questions or concerns! mckinneydiadelosmuertos@gmail.com No sale of items that the festival has not approved. Due to limited space and booth restrictions, we only allow vendors with Dia de los Muertos-related items (artwork, clothing, jewelry, etc.). If day of the event there are questionable items, the festival has the right to ask said items to be removed from display. We appreciate your cooperation. Trash must be removed from your space to provided receptacles. No gas generators. No set-up until the vehicle is fully unloaded and moved.
All work and displays must stay within the designated space. No boxes, extra merchandise, or debris should be visible. Spot areas must be kept clean throughout the event and left spotless afterward. No soliciting, approaching patrons, or distribution of advertising material outside of the booth area. All vendors must have a state sales tax license. Vendors are responsible for collecting and remitting all sales tax.
FEES WILL BE CHARGED UPON APPROVAL.
FOOD VENDORS: All food vendors are required to pass the health and safety inspection conducted prior to the festival. Any vendor who fails the inspection will not be permitted to operate at the event and will forfeit any fees paid.
Once you are approved, a link will be sent to you; you can pay by credit card, or the mailing address will be sent to you. We will be reviewing the photos that you send in with your application to approve your booth.
The new fee per vendor space is $100, food vendor space is $250. Food trucks will be $350. This fee must be paid in order to secure your spot.
LOAD IN/OUT:
Vendors are allowed to come into the event perimeter and unload their goods starting at 10 a.m. on Saturday, October 11, 2025. Driving vehicles on the park grounds is not permitted.
PARKING & RESTROOMS/ATMS:
Portable restrooms and handwashing stations are provided for the event on Church Street. Additional restrooms and an ATM are on the ground level in the McKinney Performing Arts Center.
SECURITY:
The McKinney Police Department will be on hand during the event. This presence does not guarantee against theft or loss but should supplement any precautions the vendor has taken. Legacy Keepers of Old East McKinney and the City of McKinney are not responsible for any lost, damaged, or stolen items or property.
CANCELLATIONS/ REFUNDS/ BAD WEATHER:
Cancellations before September 15 , 2025 will receive a refund of booth fees minus a non-refundable deposit of $25. After this date, no refunds will be given. The vendor recognizes the hazards of participation in an outdoor event and assumes all risks of participation; refunds will not be given in the event of inclement weather. If inclement weather is predicted, it may be rescheduled. All vendors will be notified as soon as this decision is made. Should bad weather occur during the event, all vendors and guests will be directed to the McKinney Performing Arts Center to take shelter.
DÉCOR:
All décor must be within the Día de los Muertos theme. Please visit our website, www.mckinneydiadelosmuertos.com, for examples of the key Dia de los Muertos elements you might include in your booth décor. Absolutely no Halloween décor or items may be displayed. This is not a Halloween event.
REMINDERS:
Vendors must provide their materials including tents, tables, chairs, display items, etc. The site is 10’ x 10’.
Electricity is not provided.
We highly recommend bringing battery-operated lights as the lighting in the park is poor after dark.
Staking your tent into the ground is prohibited at Mitchell Park due to water lines, so please bring sandbags.
If you intend to provide any food, you must secure a food agreement with McKinney Chamber Foundation and a food permit from the City of McKinney. Proof of food permit application is required.
SOCIAL MEDIA:
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THANK YOU FOR ALL YOUR HARD WORK AND PARTICIPATION !
