In consideration for the undersigned Participating Brewers involvement in The Festival, Historic Manitou Springs, Inc. (the “Event Organizer”) agrees to pay a stipend of $150.00 to all Participating Brewers who attend the event and who fulfill and provide all required items (See Obligations of Participating Brewer “Required Items”).
However, Historic Manitou Springs, Inc. is a 501(c)(3) non-profit organization and we encourage Participating Brewers to deduct the full value of the beer distributed at The Festival in lieu of the stipend. If you opt to be paid a stipend, it will be mailed in the form of a check to each Participating Brewer no later than five business days after the final invoice has been submitted to the Event Organizer.
In addition to the stipend, the Historic Manitou Springs, Inc. will provide the following:
•One approximately 10’x10’ booth site per brewery (tents are not provided)
•Entry for up to three staff/Brewers to The Festival who must be 21 years of age or older
•Ice will be located in a cooler trailer on north side of park
•One parking spot per brewery in Hiawatha Gardens, 10 Old Man's Trail
•Free publication on our website/Facebook page and printing of your logo or brewers name on promotional posters or materials
•Souvenir festival glassware
•Hydration stations and potable water for rinsing glassware
•Live music and entertainment from local artists
•On site local food vendors
•Restroom and hand wash facilities
•Waste water/ice disposal sites and garbage/recycling bins
OBLIGATIONS OF PARTICIPATING BREWERIn consideration of each Participating Brewers attendance at The Festival, the Event Organizer requires the following:
•The provision of two 1/2bbl kegs of beer or the equivalent volume of canned or bottled beer of its own creation (totaling not less than 31 U.S. Gallons)
•A minimum of two, but no more than three brewery representatives/staff members to work each booth and pour samples (2-3oz servings) for the duration of event.
•Jockey boxes, Co2 tanks, hoses, regulators, bottle openers, pitchers and any other tapping/serving equipment that will be necessary to serve
•Coolers, ice tubs/buckets, trash cans or any other equipment that you will need to keep your beers cold. (This is an outdoor festival with no electrical access or refrigeration)
•One or two folding tables to serve from (approximately 3’x8’)
•One free standing “easy up” style canopy tent no larger than 12’x12’ to cover your booth site with sandbags or other tie down style weights (Note: absolutely no stakes may be driven in the park)
•One or two dump buckets for waste beer/ice and rinse water (Note: waste beer, rinse water, and ice cannot be dumped on the grass in the park)
•Promotion and advertising of the Manitou Springs Heritage Brew Festival on Participating Brewers website, newsletter, calendar or social media page no later than one month before the event date.(Participating Brewers will be required to produce evidence in writing or digital impressions proving promotion and advertising have been
completed.)
•Participating Brewer agrees to allow the Event to post its flyer or event poster at the Participating Brewers location. Failure to promote or advertise this event may result in a forfeiture of your stipend.
OPTIONAL:•
Banners/signage for your booth
•Brewery swag to give away during The Festival (e.g. stickers, t-shirts, coupons, etc.)
•“Heritage” themed dress and decorations for your booth and representatives (Western/ Victorian/ Edwardian/ 60s/ 70s/ etc.)
Brewery representative guidelines:•
All brewery representatives must be 21 years of age or older and provide valid identification
•It is the responsibility of the brewery representatives to not serve anyone without an event wristband or anyone who appears intoxicated
•Please notify event staff or security of anyone who appears intoxicated or who is participating in misconduct
•Limit sample pours to 2-3oz servings
•Brewery representatives are responsible if over serving occurs
•Only serve samples in approved souvenir festival glassware which will be provided to patrons at the main entrance
•Do not allow patrons to pour their own samples
•Open containers are not permitted to leave the designated festival grounds
•No smoking is permitted within festival grounds; only at the designated smoking area
•Each booth must be staffed and able to serve samples for the entirety of The Festival
•Sampling is to stop promptly at 5:00pm
We do not allow any brewery or brewery representative to sell any merchandise on festival grounds
FINE PRINT:
Waiver of Liability and hold Harmless:The Participating Brewer hereby releases, waives, discharges and covenants not to sue the Event Organizer, its owners, officers, agents, servants, volunteers or employees (hereinafter referred to as “Releasees”) from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by it or its employees, agents or volunteers, or any of the property belonging to it, whether caused by the negligence of the Releasees, or otherwise, while participating in such activity, or while in, on or upon the premises where the activity or event is being conducted.
The Participating Brewer is fully aware of the unusual risks involved and the hazards connected with this activity. The Participating Brewer hereby elects to voluntarily participate in said activity with full knowledge that said activity may be hazardous to it and its property. The Participating Brewer voluntarily assumes full responsibility for any risks of loss, property damage, or personal injury, including death, that may be sustained by it or its employees, agents or volunteers, or any loss or damage of property owned by it, as a result of being engaged in such activity or event, whether caused by the negligence of Releasees or otherwise. The Participating Brewer further hereby agrees to indemnify and hold harmless the Releasees from any loss, liability, damage or costs, including court costs and attorney fees, that they may incur due to its participation in said activity or event, whether caused by the negligence of Releasees or otherwise. Modifications:Any modification of this agreement shall be null and void unless said modification is set forth in writing by the said parties. This agreement incorporates all agreements and understandings, either oral and or written, between the parties and has not excluded any term contemplated prior to the signatures of the parties. This agreement has been read, understood and entered into freely, voluntarily and absent of duress by the parties signed below. By signing this Memorandum of Understanding, the undersigned acknowledges that he/she has read the Memorandum and agrees to the terms and conditions set forth herein. Failure to comply with the terms and conditions of this Memorandum is considered a default under this Memorandum and may result in a forfeiture of any stipend due to the Participating Brewer.
