Vendor Application - Celebration on the Circle

Welcome to the 2025 Indy Pride Celebration on the Circle Vendor Application!

Please complete all sections of this application form to be considered for participation in the 2025 Indy Pride Celebration on the Circle as a Vendor. Incomplete applications will not be considered. If you are a FOOD VENDOR, please apply through our Food Vendor Page: https://www.eventeny.com/events/indypridefoodvendors-15860/.

How do I get started?
Each vendor who wishes to participate in the Indy Pride Celebration on the Circle must complete a vendor application for consideration. Once your application is received, you will be notified of your application status, including payment for participation. We encourage vendors to apply early for faster notification.

Organizations whose primary mission is to serve the LGBTQ+ Community will receive a complimentary booth space. If you believe your organization qualifies, please indicate that when filling out the vendor application form below. We’ll review this as part of your application and confirm in our follow-up communication.

What are the registration dates?
January 28th - April 25th, 2025: Regular Vendor Pricing
April 25, 2025: LAST DAY to register as a vendor

What is the date and time for the Indy Pride Celebration on the Circle?
The Celebration on the Circle will run Saturday, June 14th from 12 - 5 PM and Sunday, June 15th from 12 - 5 PM. 

Vendor closing times will begin at 6:00 PM and end in phases. Stay tuned for more information if you are selected to participate. Food vending will end at 9:00 PM.

Where is the Indy Pride Celebration on the Circle located?

This year, the Celebration on the Circle event will take place at 1 Monument Circle, Indianapolis, IN 46204.

Ready to apply?
Complete all parts of this vendor application. The Indy Pride will then review your application and you will receive an email regarding your acceptance status and a link to finish your registration. APPLICATIONS ARE NOW OPEN!

 
What am I allowed to vend at my booth?
As a standard non-food vendor, you may distribute materials promoting your organization or sell products related to your organization. You may sell items related to your business or artistry. If you are selling food for on-site consumption, please apply as a food vendor.

• The following items are strictly prohibited from being sold, displayed, distributed, or used by all exhibitors:
  • Cigarettes, all tobacco products, and vaping devices
  • Alcohol

If you have questions about food sales, please contact foodvendors@indypride.org.

How will we get into the Circle?
If you are selected to be a vendor, you will check in the day before the Celebration on the Circle to receive your vendor packet. 

What do I get with my vendor registration?
With your basic package vendor registration, you will receive:

•  A 10×10' space
• One (1) table
• Two (2) chairs 

If you need more than one 10x10' space, then you need to pay for each additional 10x10ft space that you need.

What if I need an extra table or chairs?
If you need more than what is offered in the basic vendor package you can add on various items. Items like extra tables, extra chairs, electricity for your booth, etc., will be included on the registration page.

What are the prices for vendor registration?
Non-Profit Organization Booth SINGLE DAY - $300

Artist Booth SINGLE DAY - $425

Merchant Sales and Info Booth SINGLE DAY - $550

Non-Profit Organization Booth TWO DAY - $480

Artist Booth TWO DAY - $680

Merchant Sales and Info Booth TWO DAY - $880

Booth Additions:

Extra Chair(s) - $30

Extra Table - $60

Electricity Fee - $325

Booth Canopy/Tent - $175

Helpful Definitions for Pricing Categories
Artist – a vendor who is selling craft goods, curated art, or their personal artistic creations
LGBTQ+ Organization – a vendor whose central mission is to serve members of the LGBTQ+ community
Merchant Sales and Information – a vendor who is selling a product or providing information
Not-for-Profit – an organization with 501(c)3 status (this must be submitted via the application)

Will I need insurance to participate?
Yes!

If you are selected, you will need to present a certificate of insurance with Indy Pride, Inc. as an insured party. If you do not have insurance, you will be required to sign a liability waiver at the Festival. More details to come.

Is there Wi-Fi available for vendors?
Wi-Fi is not guaranteed for vendors. We encourage you to consider a hotspot if you are selling items via credit card at your booth to ensure the strongest connection.

Are we allowed to bring drinks for our volunteers?
You are welcome to bring refreshments for those in your tent area, as long as they are restricted to just those volunteering at your booth, we ask for no alcohol. As a reminder, you will not be allowed to vend beverages or other food items if you are not a food vendor. 

Are we able to bring our own power supply?
Generators are not allowed on site. So, we encourage those needing power to purchase that with their booth registration. This will ensure you have power run to your booth space to carry out your festivities.

What is the clear bag policy and how does it impact vendors?
The clear bag policy is designed to uphold the greatest level of safety and security for those attending the Indy Pride Celebration on the Circle and Word of Mouth events. The full policy is available at https://indypride.org/clear-bag-policy/.

Vendors are able to move items in during vendor check-in using non-clear totes and moving items.  Additionally, vendors are more than welcome to provide non-clear bags/totes as giveaways at their booths. While Indy Pride will do its best to uphold this on the Circle, vendors and volunteers are encouraged to abide by the clear bag policy for all personal items brought in for the whole Indy Pride weekend.

Will parking be provided to those vending at the Celebration on the Circle?
Parking for the festival is not provided by Indy Pride. Parking will be available on the IUPUI Campus for a fee as well as in the general Downtown vicinity. If you wish to pre-book parking, we suggest you use our parking partner Gate Ten Events. As we get closer to the event date, details can be found online at https://www.affordableindyeventparking.com/. (Once booking is available we will share info with approved vendors.) More details here will be provided closer to the event. 

What is your refund / cancellation policy?
REFUND POLICY / CANCELLATION / NO SHOWS: A 75% refund will be given with a written request received by March 31st, 2025. A 50% refund will be given with a written request received by April 25th, 2025. No refunds will be given for any request received after April 25th, 2025. Vendors understand that Indy Pride, Inc. has no control over the weather, acts of God, acts of terrorism, government intervention,  COVID-19 restrictions, or any other cause that may prevent, alter, and/or interrupt the Festival. Participants shall hold Indy Pride, Inc. harmless for any losses that could arise because of such an event. Indy Pride, Inc. does not refund fees due to weather or cancellation of event due to COVID-19.

How can I contact the organizer with any questions?

Please contact us with any questions or concerns via email at vendors@indypride.org or coslund@indypride.org. 

If you have questions regarding becoming a food vendor, please email us at foodvendors@indypride.org.

NOTE: You are not an approved vendor until you receive confirmation from Indy Pride that your application has been approved and have been given further instructions on how to register. If you have any questions about this application or the process, please email vendors@indypride.org. 

All sections of the application must be completed in order to be considered for participation.