Purchasing a booth and participating at the Texas Golf Expo in Dallas implies agreement with all terms and conditions below:
PAYMENT
Remaining payment minus deposits for all booths is due by February 5th. Payment will be processed online via Eventeny unless other invoice options have been requested. Check Payments shall be made to Avid Media Ventures, Inc.
Additional services, add-on items and marketing payments are due on March 5th.
BOOTH EQUIPMENT
Management provides without charge for each 10x10 booth; one (1) identification sign displaying company name (as it appears on the Contract for Space). One (1) 8-Ft. high draped background; and two (2) 3-Ft. high draped divider rails will be provided to inline booths. One (1) 8-Ft.table and two (2) chairs. Pipe and drape may not be provided to large exhibit booths unless it is required as a divider between exhibitors, at the discretion of Show Management. All other equipment must be furnished or arranged for by the Exhibitor, at their expense. Order forms for on-site services will be provided via Eventeny at additional costs. All draping is black in color. Additional services must be paid by March 5th.
INSURANCE AND TAXES
Management carries no insurance on Exhibitor’s property and will not be liable for loss or damage by any cause. Exhibitor agrees to procure and to maintain in force during the entire period of Exhibitor’s presence at the Show: Policies of Commercial General Liability Insurance, including Products and Completed Operations, with limits of not less than $100,000 per occurrence for bodily injury, personal injury and property damage, etc. Workers Compensation Insurance to satisfy the statutory requirements of the State of Texas. A broad form policy of property insurance covering all risks of physical loss, including coverage for fire, theft, vandalism, and all extended coverage perils, on Exhibitor’s property in the full amount of the replacement value thereof, endorsed such that the insurer waives its rights of subrogation against The venue location, Show Management, the owners of the facility, and their employees, so that Plano Event Center, Texas Golf Shows, Avid Media Ventures and Show Management, the owners of the facility, and their employees shall never become responsible for loss to or damage of Exhibitor’s property. Show Management requires receipt of an acceptable certificate of insurance before the Exhibitor is permitted to move into the Show. All exhibitors and others approved by Show Management may sign an Insurance Waiver if the above coverage cannot be met.
All exhibitors are responsible for obtaining a sales tax permit from the comptroller’s office of the state if applicable and reporting revenue for sales of goods and services. Plano Event Center, Texas Golf Shows, Avid Media Ventures and Show Management are not responsible for any tax liability from engaged business as a product from the expo.
INDEMNIFICATION
Exhibitor shall indemnify, defend, and hold harmless Plano Event Center, Texas Golf Shows, Avid Media Ventures and Show Management, and their respective officers, directors, agents and employees from and against any and all losses, liabilities, claims, damages, and expenses (including reasonable costs of investigation and attorney’s fees (collectively, the “losses”) arising from (Exhibitor’s failure to comply with any and all federal, state, local, and municipal regulations, ordinances, statutes, rules, laws, and constitutional provisions (collectively, the “Laws”) applicable to the Exhibitor’s performance of this Agreement, (ii) any unlawful acts on the part of the Exhibitor or its officers, directors, agents, employees, or subcontractors, (iii) personal or bodily injury to or death of persons or damage to the property of Plano Event Center, Texas Golf Shows, Avid Media Ventures and Show Management to the extent caused by the negligent acts, errors and/or omissions or the willful misconduct of the Exhibitor or its officers, directors, agents, employees, or subcontractors, or (iv) the material breach or default by Exhibitor or its officers, directors, agents, employees, or subcontractors of any provisions of this Agreement.
