Vendor Market Terms & Conditions
By purchasing your vendor spot for the Vendor Market at Trinity Groves, you agree to the following terms and conditions:
Vendor Eligibility
Priority will be given to vendors whose products or services fit the theme of the Vendor Market (including but not limited to spring-inspired fashion, gardening, spring cleaning, outdoor goods, etc.), but we encourage you to be creative in how your business can align with the spring season.
Food vendors will be selected separately and must align with the event’s vision. Trinity Groves restaurants will have priority in food offerings.
All vendors must be in good legal standing and comply with all applicable local, state, and federal laws.
The event organizers reserve the right to reject any vendor application that does not meet the event's criteria.
Approval Process
All vendor applications are subject to approval. We reserve the right to reject any application for any reason. Please ensure you provide all required information, including your business name, products/services, pricing, and contact details. Vendors must also provide a link to their business social media accounts—personal accounts will not be accepted. Websites are encouraged but not required.
Booth Requirements
All vendors must provide their own booth setup, including a tent that is fully weighted down (20 lbs or more per leg). White tents are strongly preferred but not required. Vendors must arrive prepared with all materials necessary to create an inviting, professional booth. Get creative!
Booth Size: 10x10 booth spaces are required for 10x10 tents. Vendors with smaller or larger tents will not be allowed to participate.
Booth Sharing: Vendors are NOT allowed to share booths unless approved by event management. Booths may not be transferred, sold, or given to another party.
Vendor Cancellation & Refund Policy
ALL SALES ARE FINAL: No refunds, credits, or reschedules will be issued for cancellations or no-shows. Failure to attend or last-minute cancellations will impact your eligibility for future events. Please ensure you are committed to the market date upon registration.
Food Vendor Requirements
Food vendors must comply with all health and safety regulations. You must have valid and current permits, including food handling certifications, and comply with all local laws. Cottage food vendors must adhere to cottage food guidelines and proper labeling requirements.
Note: Trinity Groves restaurants will have priority in food offerings.
Conduct & Behavior
Vendors are expected to maintain a professional, respectful demeanor toward customers, other vendors, and event staff at all times.
Zero Tolerance for Discrimination: Discrimination of any kind will result in immediate removal from the event. We are committed to creating an inclusive and welcoming environment.
No Soliciting: Vendors may not solicit other events or businesses on the event grounds. Any violation will result in immediate removal from the event and may affect future participation.
Weather Policy
The Vendor Market will take place rain or shine. In cases of extreme weather, including excessive heat, freezing conditions, or lightning, the event may be canceled. You will be notified if such conditions arise.
Electricity & Generators
We must know about any electricity needs in advance. Electricity will be provided situationally, based on availability. Generators are NOT permitted.
Parking
Vendors may unload their setup at their designated unloading area but will need to move their vehicles to the designated vendor parking lot. Directions to the vendor lot will be provided by event organizers. Please ensure that you follow these directions and leave the unloading area clear for other vendors.
Music
No personal music is allowed in vendor booths. Music will be provided by the property throughout the event.
Insurance & Liability
Vendors are required to carry their own liability insurance. Trinity Groves is not responsible for any loss, damage, or theft of vendor property, products, or equipment. Vendors are responsible for securing their own booths and ensuring the safety of their products and materials at their booths or at their designated parking spot.
Permits & Licenses
Food Vendors: Must provide proof of all necessary health permits and certifications prior to the event.
Non-Food Vendors: Must ensure that their products comply with local and state regulations.
Vendors are responsible for obtaining any required permits or licenses.
Event Hours & Setup
The Vendor Market will be held from 11:00 PM to 5:00 PM.
Vendors must arrive by 10:00 AM and have their booth set up and finished by 10:45 AM. Late arrivals will be removed from the event without a refund.
Booth Breakdown: Vendors are required to remain open for the entire duration of the event (11:00 PM to 5:00 PM). Early breakdowns or leaving early is prohibited.
Event Conduct & Cleanup
Vendors are expected to leave their booth space clean at the end of the event, removing all trash, products, and equipment. Failure to do so may result in a fine or exclusion from future events.
Contact Information
The best method to reach event organizers is via the Eventeny app or by emailing bbriggs@trinitygroves.com. Inquiries through social media may be missed. Additional event details will be sent to you no later than the Wednesday before the event.
Discrimination & Harassment
We maintain a zero tolerance policy for discrimination, harassment, or inappropriate behavior. Any vendor engaging in such behavior will be immediately removed from the event, and their eligibility for future participation will be affected.
