2025 Moonlight Movie Series Food Vendor Application

Name: 2025 Moonlight Movie Series
Start: 2025-08-08T19:30:00-04:00
End: 2025-08-08T21:30:00-04:00
Location: 367 Freedom Pkwy

Deadline: Feb 07, 2025 11:59 pm (GMT-05:00) Eastern Time (US & Canada)

2025 Moonlight Movie Series

Date: Aug 08, 2025 7:30 pm - Aug 08, 2025 9:30 pm (EST)

Pittsboro, North Carolina

Free

About the application

Welcome to the 2025 Moonlight Movie Series Food Vendor Application! We are excited to announce that MOSAIC at Chatham Park is gearing up for an incredible movie series in 2025. We invite imaginative and passionate food trucks/vendors to collaborate with us in creating unforgettable events. Our Moonlight Movie Series draws in over 500 attendees each movie night!

By participating, you will have a wonderful opportunity to showcase your business to a varied audience, connect with the local community, and be part of a celebration centered around film.

Join us in transforming the 2025 Moonlight Movie Series into a memorable celebration of cinema and community spirit. We look forward to savoring the unique flavors you bring and sharing this remarkable experience with you and our guests. Let’s make this fall truly unforgettable!

About the event

Get ready to roll out the popcorn for the 2025 Moonlight Movie Series, powered by Brightspeed! Join us at MOSAIC at Chatham Park for a night of cinematic magic beneath the twinkling stars. Kick back on the event lawn with your favorite crew and soak in those classic flicks in a dreamy outdoor setting. As autumn leaves begin to fall, don’t miss our nostalgic Drive-In Movie Nights—where you can sip soda and munch popcorn all from the cozy confines of your car! Whether you're a grass-loving moviegoer or a car-cuddler, we’ve got the perfect spot for you. Grab your blankets and lawn chairs, and let's make some unforgettable memories together. We can’t wait to see your smiling faces!

MOSAIC at Chatham Park

Contact Organizer

MOSAIC at Chatham Park

Contact Organizer

Terms & Conditions

Welcome to the 2025 Moonlight Movie Series! We are excited to have you as a food vendor at this year's event. To ensure a safe, enjoyable, and successful experience for everyone, please review the following terms and conditions carefully.

Application and Selection

Application Process: All potential vendors must complete an application form by February 7th, 2025.

Selection Criteria: Vendors will be selected based on culinary diversity, quality, sustainability practices, and experience with large events.

Notification: Selected vendors will be notified via email by February 14th, 2025.
Health and Safety

Licensing: Vendors must possess a valid food service license + verification of food sales with Chatham County and comply with local health department regulations.

Sanitation: All vendors are required to maintain clean and sanitary booths at all times.

Safety Equipment: Vendors must equip their booths with fire extinguishers and first-aid kits.

Operational Guidelines

Setup and Breakdown: Vendors are required to set up by 5:15 PM on event days and must not begin breakdown before 9:00 PM.

Operating Hours: Food service should be available from 6:00 PM to 9:00 PM on the day of the event.

Liability and Insurance

Insurance Coverage: Vendors are required to maintain liability insurance.

Indemnification: Vendors agree to indemnify and hold harmless the 2025 Beach Music Series organizers from any claims arising from their participation.

Code of Conduct

Professionalism: All vendors and their staff are expected to conduct themselves professionally and courteously at all times.

Compliance: Vendors must comply with all event policies and instructions provided by event staff.

We look forward to your participation and are thrilled to showcase your culinary talents at the 2025 Moonlight Movie Series. If you have any questions or need further clarification, please do not hesitate to contact us. Thank you for joining us in creating a memorable event!

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Food Truck Socials: (Facebook/Instagram)
How would you categorize your menu?
What are your food price range?
Do you understand that if you cancel without (minimum) two week notice OR do not attend more than 1 scheduled date you were registered for you will not be allowed back to a MOSAIC event for the remainder of the season?
Do you understand that you must reach out to Kristin L. Allen for all requirements for the Verification of Food Sales in Chatham County before the scheduled event you have chosen. I have listed below her contact information: Kristin L. Allen (Environmental Health Specialist) Email Address: kristin.lee@chathamcountync.gov Phone Number: 919-545-8377 If you do not submit your application with them, you forgo your spot at the MOSAIC Event Series?
Do you understand that you must provide your own generator for power supply?
Do you acknowledge that all food vendors are required to be on-site for setup by 5:45 PM for each movie night hosted at the event lawn for the 2025 Moonligh Movie Series?
Do you acknowledge that all food vendors are required to be on-site for setup by 5:15 PM for each movie night hosted at the drive-in movie parking lot for the 2025 Moonligh Movie Series?
Do you permit MOSAIC at Chatham Park and its partner entities to utilize your logo and business information for marketing/advertisment purposes?

2025 Moonlight Movie Series Food Vendor Application

2025 Moonlight Movie Series

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