GENERAL INFORMATION & AGREEMENT
To be transparent please read this about our costs.
To be transparent please read this about our costs.
We understand that our venue costs may seem higher compared to other event coordinators. To provide clarity, we'd like to break down our expenses.
Venue Rental Fees
We've researched numerous venues, and the average cost is $100-$150 per hour. Since we book 10 hours at a time, this includes:
- 2 hours for space setup
- 2 hours for event setup
- 1 hour for takedown
- 1 hour for cleanup after vendors leave
- 4-5 hours for the actual event
We typically need to book at least 20 vendors to cover these costs.
Additional Expenses
- Eventeny Processing Fees: As with most event management apps, we incur processing fees.
- Taxes: As a legitimate business, we pay state taxes.
- Insurance (COI): We purchase insurance to protect the venue, as each venue requires.
- Cleaning Fees: In some cases, we pay additional cleaning fees.
- Staffing Fees: We sometimes pay for venue staff to be present during the event.
- Amenities: We cover the cost of bathroom facilities, porta-potties (if outdoors), and other essential amenities.
- Paid Advertising: We invest in paid advertising, including signs, flyers, and promotional materials.
- Miscellaneous Expenses: We cover various expenses, such as trash bags, snacks and drinks for vendors, and more.
- Staff Compensation: We pay our staff for their hard work and dedication.
Our Commitment to You
As a for-profit company, we don't receive discounts on venue costs. These expenses are substantial, and we want to emphasize that they're not cheap but out of our control.
Sometimes, we even cover costs out of pocket if we don't meet our quota. We're committed to delivering exceptional events, and we sign contracts and show up, putting in 120% effort for our vendors and attendees.
By reading the information below and submitting this online Application & Agreement, you agree to abide by all rules and regulations set forth by 2025 Shop and Stroll Markets organizers.
Please read over the Rules, Terms & Conditions before filling out and submitting your application. You agree to and understand the Rules, Limitations, and Procedures by submitting your application and payment.
Application Process
1. Complete the online application form
2. Provide detailed information about your booth, products/services, and category
3. Attach necessary documents or images to support your application
4. Apply before the deadline or there is an extra charge.
5. Once approved, your card will be automatically charged
APPROVAL:
Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The minimum combined 2025 sales tax rate for Alamance County, North Carolina is 6.75%. This is the total of the state, county, and city sales tax rates. The North Carolina sales tax rate is currently 4.75%. These fees and Stripe fees are collected.
The submittal of an application does not guarantee a vendor's acceptance into any event. All decisions are at Shop and Stroll Market's discretion. Shop and Stroll Markets has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of Shop and Stroll Markets. Shop and Stroll Markets DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items. Shop and Stroll Markets DOES NOT GUARANTEE attendance or sales.
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Vendor Acceptance Terms
We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism
Vendors agree to promote and share event promotions through their marketing channels
Each application must include digital photographs: photographs must clearly show the work the vendor intends to exhibit. One photo must be an image of the artist’s booth completely set up. To do social media shoutouts please provide 5 individual product pictures.
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Product and Pricing: Vendors agree to offer only the items approved by Shop and Stroll Markets and to maintain reasonable prices to encourage customer purchases and satisfaction. Vendors must display prices for all items.
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SPACE SIZE AND ASSIGNMENT
Space assignments are provided at check-in only
We Reserve The Right To Adjust Event Layout Or Schedule If Necessary
There is no booth splitting. One vendor per booth.
Electricity NOT available
Wifi NOT available
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DISPLAY AREA
Must stay within designated space limits including display racks and tables
ANY soliciting outside of your booth space is NOT PERMITTED.
Booths should remain open and staffed for the duration of the event
The vendor must be in the security of his/her booth, and cannot hold Shop and Stroll Markets and/or Staff /Volunteers or the venue responsible for theft or damage. Vendor booth fee is non-refundable for vendors participating in the market
Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards
Vendors must comply with all state and federal laws, regulations, and sales tax requirements
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Setup and Breakdown Information
Event is from 12-5
Setup begins at 10 am you will receive an email detailing how to set up a few days before the event.
Vendors must comply with setup timelines,
Booth breakdown commences after the event ends at 5 pm
Must be fully packed and cleared out by 6:00 pm
Vendors Must Stay For The Entire Duration Of The Event
In Case Of An Emergency, Please Notify Us At The Shop And Stroll Markets Information table
Early Pack-Up May Negatively Impact The Event And Other Vendors
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Event Protocol
Vendors are responsible for removing empty boxes, trash, plastic bags, etc. Vendors are fully responsible for the cleanliness of the rental area. The area must be left in the same condition as it was when you arrived. All vendor items must be removed from the premises at the end of the event.
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Refunds and Cancellations
No refunds or credits will be given under any circumstances including weather
If a vendor cancels or fails to participate, they forfeit their payment
No Refunds: All Vendor Booth Sales Are Final; No Refunds For Cancellations Or Any Other Circumstances
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No Transfers Policy
No Transfers: Vendor Booth Reservations Are Non-Transferable; No Transfers To Other Parties, Vendors, Or Events
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Release and Waiver
Vendors are responsible for damages caused by themselves or their employees
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Marketing and Photography
Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes
Vendors grant permission for the use of
Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images.
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Parking
Vendors will be directed to a designated parking area to check in and unload their booth.
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Weather
THIS EVENT IS INSIDE! Shop and Stroll Markets is a RAIN or SHINE event
The event will take place rain or shine, and approved vendors agree to be present during the event hours despite weather conditions (in the event of unsafe snow or ice we may cancel and there is no snow weather date change)
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Acts of God and Force Majeure
Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes, or lockouts
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Compliance with Laws
Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws.
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Vendor Conduct
Vendors are expected to conduct themselves professionally and respectfully at all times during the event
Discrimination, harassment, or any form of abusive behavior will not be tolerated
By submitting your application and payment, you acknowledge that you have read, understand, and agree to be bound by the terms and conditions of this Agreement.
If You Have Any Questions, Please Contact via email shopandstrollmarkets@gmail.com.
