GENERAL INFORMATION & AGREEMENT
To be transparent please read this about our costs.
Our venues are expensive compared to other coordinators who use free breweries, churches, or locations they already own. We've looked at numerous venues, and they cost us, on average, $100-$150 per hour. We book 10 hours at a time, including 2 hours to mark off spaces, 2 hours of set-up, 1 hour takedown, and after vendors leave we have a 1 hour clean up, plus a 4-5 hour event. To afford the venue rent, we often need to book at least 20 vendors. Eventeny is a great program because we have so many events to keep track of. However, as with most apps there are processing fees. And because we are not working under the table and have an actual business we also pay taxes to the state. Additionally, we must purchase insurance (COI) to protect the venue, which is mandatory by each venue. In some cases, we also pay a cleaning fee and for the venue to have 1-2 staff members present. Sometimes, we even pay for the use of the bathrooms inside, and when we're outside, we cover the cost of porta-potties. While we do utilize social media and add our events to local calendars, that's not enough. We also invest in paid advertising, including signs, flyers, and other promotional materials. On top of that, we cover miscellaneous expenses like trash bags, snacks and drinks for vendors, bandaids, and more. Lastly, we have to pay our staff. We work LONG and HARD for you. We daily work on these events at least four hours. We quickly respond to you most hours of the day. As a for-profit company, we don't receive any discounts on venue costs. These expenses are substantial, and we want to emphasize that they're not cheap but they are out of our control. Often when we mention the part where our staff and us get paid. That does not happen all the time because sometimes if we do not make quota we have to come out of pocket to afford the event. We sign contracts and we show up! We do the work. We put in 120% for you!
By reading the information below and submitting this online Application & Agreement, you agree to abide by all rules and regulations set forth by 2025 Shop and Stroll Markets organizers.
Please read over the Rules, Terms & Conditions before filling out and submitting your application. You agree to and understand the Rules, Limitations, and Procedures by submitting your application and payment.
Application Process
1. Complete the online application form
2. Provide detailed information about your booth, products/services, and category
3. Attach necessary documents or images to support your application
4. Apply before the deadline or there is an extra charge.
5. Once approved, your card will be automatically charged
APPROVAL:
Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The minimum combined 2025 sales tax rate for Alamance County, North Carolina is 6.75%. This is the total of the state, county, and city sales tax rates. The North Carolina sales tax rate is currently 4.75%. These fees and Stripe fees are collected.
The submittal of an application does not guarantee a vendor's acceptance into any event. All decisions are at Shop and Stroll Market's discretion. Shop and Stroll Markets has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of Shop and Stroll Markets. Shop and Stroll Markets DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items. Shop and Stroll Markets DOES NOT GUARANTEE attendance or sales.
____________________
Vendor Acceptance Terms
We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism
Vendors agree to promote and share event promotions through their marketing channels
Each application must include digital photographs: photographs must clearly show the work the vendor intends to exhibit. One photo must be an image of the artist’s booth completely set up. To do social media shoutouts please provide 5 individual product pictures.
____________________
Product and Pricing: Vendors agree to offer only the items approved by Shop and Stroll Markets and to maintain reasonable prices to encourage customer purchases and satisfaction. Vendors must display prices for all items.
____________________
SPACE SIZE AND ASSIGNMENT
Space assignments are provided at check-in only
We Reserve The Right To Adjust Event Layout Or Schedule If Necessary
There is no booth splitting. One vendor per booth.
Electricity NOT available
Wifi NOT available
______________________
DISPLAY AREA
Must stay within designated space limits including display racks and tables
ANY soliciting outside of your booth space is NOT PERMITTED.
Booths should remain open and staffed for the duration of the event
The vendor must be in the security of his/her booth, and cannot hold Shop and Stroll Markets and/or Staff /Volunteers or the venue responsible for theft or damage. Vendor booth fee is non-refundable for vendors participating in the market
Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards
Vendors must comply with all state and federal laws, regulations, and sales tax requirements
____________________
Setup and Breakdown Information
Event is from 12-5
Setup begins at 10 am you will receive an email detailing how to set up a few days before the event.
Vendors must comply with setup timelines,
Booth breakdown commences after the event ends at 5 pm
Must be fully packed and cleared out by 6:00 pm
Vendors Must Stay For The Entire Duration Of The Event
In Case Of An Emergency, Please Notify Us At The Shop And Stroll Markets Information table
Early Pack-Up May Negatively Impact The Event And Other Vendors
____________________
Event Protocol
Vendors are responsible for removing empty boxes, trash, plastic bags, etc. Vendors are fully responsible for the cleanliness of the rental area. The area must be left in the same condition as it was when you arrived. All vendor items must be removed from the premises at the end of the event.
____________________
Refunds and Cancellations
No refunds or credits will be given under any circumstances including weather
If a vendor cancels or fails to participate, they forfeit their payment
No Refunds: All Vendor Booth Sales Are Final; No Refunds For Cancellations Or Any Other Circumstances
____________________
No Transfers Policy
No Transfers: Vendor Booth Reservations Are Non-Transferable; No Transfers To Other Parties, Vendors, Or Events
____________________
Release and Waiver
Vendors are responsible for damages caused by themselves or their employees
____________________
Marketing and Photography
Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes
Vendors grant permission for the use of
Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images.
____________________
Parking
Vendors will be directed to a designated parking area to check in and unload their booth.
____________________
Weather
THIS EVENT IS INSIDE! Shop and Stroll Markets is a RAIN or SHINE event
The event will take place rain or shine, and approved vendors agree to be present during the event hours despite weather conditions (in the event of unsafe snow or ice we may cancel and there is no snow weather date change)
____________________
Acts of God and Force Majeure
Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes, or lockouts
____________________
Compliance with Laws
Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws.
____________________
Vendor Conduct
Vendors are expected to conduct themselves professionally and respectfully at all times during the event
Discrimination, harassment, or any form of abusive behavior will not be tolerated
By submitting your application and payment, you acknowledge that you have read, understand, and agree to be bound by the terms and conditions of this Agreement.
If You Have Any Questions, Please Contact via email shopandstrollmarkets@gmail.com.
