Art, Merch & Business Vendors

Please Note: All participants must submit an application and receive approval to be considered for the festival. Payment will be made automatically once approved. Each category has its own specific terms and conditions, so make sure to review the guidelines for your category before applying.

Art, Merch & Business Vendors Guidelines

Thank you for your interest in showcasing your work at Afro Air Festival! Below are the application guidelines and details to help you through the process:

General Information
We welcome artisans and crafters whose work highlights cultural traditions, creativity, and craftsmanship. This is a fantastic opportunity to showcase and sell your handmade or culturally inspired creations to a diverse audience. We also welcome Merch and Business vendors.

Accepted Categories

Vendors can apply under the following categories:

1. Artisan and Craft Booths:

   • Handmade Jewelry: Culturally inspired designs or unique handcrafted pieces.
   • Textiles: Items like clothing, scarves, rugs, or other fiber arts.
   • Pottery and Ceramics: Functional or decorative pottery pieces.
   • Visual Art: Original paintings, prints, or sculptures.
   • Traditional Crafts: Items representing cultural heritage, such as weaving, wood carving, or calligraphy.
   • Decorative Items: Home décor, candles, or ornaments with artistic or cultural significance.

2. Clothing Vendors:

   • Vendors offering culturally inspired or handmade clothing items.

3. Book Vendors:

   • Vendors selling books, including literature, art books, and other publications that align with the festival's cultural theme.

4. Other Vendors:

   • Vendors offering items such as accessories, home décor, and other products that complement the festival's cultural focus.

Event Protocol
Booths must remain open and staffed for the entire duration of the festival from 11AM to 7PM.
Participants are encouraged to engage with attendees, sharing the story and inspiration behind their craft.
Items for sale must be consistent with those described in the application. No unauthorized substitutions are permitted.

Setup and Breakdown
Setup Time: 8AM to 10 AM on May 17, 2025. Booths must be operational by 10:30 AM.
Breakdown Time: Booth takedown may only begin after the festival ends at 7PM.
Vendors are responsible for leaving their space clean and removing all materials and debris.

1. Application and Acceptance

1.1 . Submission of an application does not guarantee acceptance. The festival team reserves the right to select booths based on relevance, quality, and alignment with the festival’s mission.
1.2 . Accepted participants will be notified via email within 30 days of submission. Any necessary documentation or fees must be submitted by the specified deadline to confirm participation.

 
2. Booth Operation
2.1 Vendors must operate their booth during the entire duration of the festival, from 11AM to 7PM.

2.2. Booths may not exceed their designated space without prior approval. Additional space requests must be made during the application process.
2.3. Afro Air Festival will be providing their tables, chairs, and linens.

2.4. Participants are responsible for decor, tents, signage, and equipment unless otherwise agreed upon.

2.3 Items for sale must be original, handmade, or culturally inspired as described in your application. Resale of mass-produced or third-party items is prohibited.
2.4 Vendors are encouraged to actively engage with attendees and share the cultural significance or inspiration behind their crafts.

 
3. Booth Setup and Breakdown
3.1 Setup: Vendors may begin setting up their booth at 8AM on May 17, 2025. Booths must be fully set up and operational by10AM.
3.2 Breakdown: Booth takedown may only begin after the event ends at 7PM. Vendors must remove all booth materials and leave the area clean and free of debris.
3.3 The festival organizers are not responsible for any materials left behind.

 
4. Parking and Load-In/Load-Out
4.1 Participants are responsible for arranging their own parking and must follow the festival’s unloading and parking instructions. Parking is $15 at Fair Park.
4.2 Vendors must follow the designated load-in and load-out schedule to ensure a smooth and efficient process for all participants.
4.3 Vehicles must be moved to the designated parking area immediately after unloading.

 
5. Fees and Payment
5.1 Booth fees must be paid by April 1, 2025. Failure to pay on time may result in forfeiture of your space.
5.2 Booth fees are non-refundable unless the event is canceled by the organizers.

 
6. Vendor Conduct
6.1 Vendors must conduct themselves in a professional and respectful manner toward festival staff, attendees, and other vendors.
6.2 Offensive behavior, harassment, or discrimination of any kind will result in immediate removal from the event without a refund.
6.3 Vendors are prohibited from displaying or selling items that promote offensive or divisive messages.

 
7. Liability and Insurance
7.1 Vendors assume full responsibility for their booth, products, and equipment. The festival organizers are not liable for theft, damage, or loss of property.
7.2 Vendors agree to indemnify and hold harmless the festival organizers, staff, and volunteers from any claims, damages, or liabilities arising from their participation.
7.3 Vendors are encouraged to carry liability insurance to protect against potential risks.

 
8. Force Majeure
8.1 The festival is not liable for delays, interruptions, or cancellations caused by circumstances beyond its control, including but not limited to weather, natural disasters, or government restrictions.

 
9. Photography and Media Release
9.1 By participating, vendors grant the festival permission to photograph and/or record their booth and products for promotional purposes, including use on social media, websites, and printed materials.

10. Use of Space
10.1. Booths may not exceed their designated space without prior approval. Additional space requests must be made during the application process.
10.2. Afro Air Festival will be providing their tables, chairs, and linens.

10.3. Participants are responsible for decor, tents, and equipment unless otherwise agreed upon.

 
11. Agreement
By submitting your application, you acknowledge that you have read, understood, and agree to abide by these Terms and Conditions. Failure to comply with these terms may result in removal from the event and forfeiture of any fees paid.