Main Street Fall Festival Food & Drink Vendor Application

ALL application pages must be filled out, signed & submitted.

Please read ALL INSTRUCTIONS in detail before electing to exhibit at this event. Special ideas, exhibits, and activities are WELCOMED, so please feel free to suggest/request them if they do not fit into the application structure.

10 Lucky Non-Profits- Ten (10) lucky Non-Profits each year will get a free booth at the festival! You must bring your own table and chairs. 

FINAL DATE to sign up for the Fall Festival is SEPTEMBER 26, 2025.

The event will go on, Rain or Shine. There are no refunds. Thank you for joining us!

FOOD RESTRICTIONS: We will accept a small number of food vendors on a first-come basis. Food & beverage vendors are to provide a Certificate of Liability to Main Street Gardnerville showing “Main Street Gardnerville” as additionally insured.

PLEASE REVIEW ALL TERMS AND CONDITIONS LISTED BELOW. By submitting this Application, you certify that you have read ALL provisions in this Application, agree to all terms, agree to abide by them for this event, and are authorized to make such agreement.

Only one vendor of any of the following companies on a first-come basis. LuLaRoe, Scentsy, Usborn Books, doTerra, Shaklee, Cutco, Neal’s Yard Remedies (NYR Organic), Tower Garden/Juice Plus.

GENERAL EXHIBITOR GUIDELINES:

1) Equipment: The event does not supply equipment (tables, chairs, canopies) to exhibitors. This is a themed event (Fall, Spooky), and exhibitors are encouraged to be self-sufficient in the design and construction of their booth spaces. Please bring everything you will need for your booth.

2) Grassy Exhibit areas: There are no stakes/pins/nails/etc. Allowed in the park. ALL VENDORS MUST BRING rope and weights, sandbags, water jugs, etc., to weigh down your booth items, canopy, signs, etc. No tarps/rugs/large flat surfaces are allowed on the grass. There are absolutely no driving vehicles/trailers on the grass.

3) Set Up and Loading Zones: Exhibitors will be assigned a set-up time between 7:00 a.m. and 8:45 a.m. so we can stagger vehicles in loading zones. All spaces should be marked by the time exhibitors arrive. Please let us know if you have special needs not covered in this application. Spaces are cart and carry over the grass, so loading zones get you as close to spots as possible.

• Vehicles must be unloaded and removed/parked in designated areas within 30 minutes.

• No vehicles may be parked in loading zones (even if it looks like a parking lot).

• There is NO parking for exhibitors in the Overland Restaurant parking area.

Failure to adhere to this guideline will result in the loss of the privilege to participate in future Main Street Gardnerville events.

4) Parking: An assigned area will be designated for vendors and coffin race participants. A volunteer will show you where to park.

5) POWER: Please be conscientious about power consumption and only use power if necessary. You may bring your generator only if it is less than 73 dB, smokeless, and odorless. It must be secured safely away from the public. If these conditions cannot be met, please order power from us. You are responsible for bringing your extension cord, at least 50-100 feet.

6) SALES TAX: We are required to collect your NV Tax ID# from every vendor selling anything. This form is turned in before the event, and you will be held responsible for submitting the correct amount to us before leaving the grounds that day. We will provide an envelope with the NV Tax form on the day of the event. You must provide your tax ID #5 of this application. If you send in your taxes quarterly, please fill out the form and mark "Quarterly" payments. Please bring a check to make this payment on the event day.

7) RESPECT: We have LOTS of perspectives at this great event. Show the same Respect for differing viewpoints that you expect for yours. We also have many Volunteers helping whom there would be no event. Please be patient and respectful of all staff & volunteers.

Booth Sharing –Exhibitors may not sublet or allow sharing for other businesses, sales, crafts or non-profit organizations that are not officially registered.

NOTE: While we try to limit too many like items so exhibitors do well with their product, no one is guaranteed exclusive representation of any product type. We try to be as inclusive as possible, and the event is large enough to ensure competing services are not too near each other. Where a limited number of slots fill up for highly competitive items (jewelry, soaps, candles, honey, etc.), these slots will be filled on a first-come, first-serve basis at the sole discretion of event staff. If you are curious or concerned about the oversaturation of an item, please feel free to inquire before you apply. Closed items are often updated on our Facebook event page.

Direct Marketing Brands are generally allowed only one representative of a specific brand on a first-come- first-serve basis. Slots are considered only once payment is received. It is the exhibitor's responsibility to notify us if they must be the sole representative of a brand. Exceptions occur if more than one representative agrees to be at the event together or if the event did not know it was a direct marketing brand. In these cases, the event makes all efforts to locate booths in separate areas of the event. Exhibitors must identify all direct marketing brands planned for their booth.