ANDERSONVILLE MIDSOMMARFEST 2025 RULES & REGULATIONS
1. Contract Cancellation: CRSEM LLC dba Special Events Management hereinafter CRSEM, LLC, dba Special Events Management, (AKA “Event producer”) reserves the right to cancel a contract at any time for the good of the festival, or by the direction of the Andersonville Chamber of Commerce (AKA “Host Committee”). Any cancellations by management will be refunded if ALL rules and regulations have been followed. Cancellation or suspension due to lack of proper city licensing or failure to meet or maintain guidelines will not be eligible for refunds.
2. Water: Running water is not provided on-site. You must supply your own fresh water.
3. Electricity: No small portable generators or car batteries are permitted within your booth. All electricity on site, if paid for, is portable and provided by a third-party supplier. Any service disruptions and/or blackouts from electricity provided by CRSEM, LLC will not result in a rebate or refund.
4. Music: This event STRICTLY prohibits the playing of recorded or live music in your booth.
5. Laws: Drilling in the street is not permitted to secure your tent or equipment. Violators will be subject to a city fine and space cancellation at the event. You are directly responsible for city violations and fines.
The sale of any THC-based products is strictly prohibited. All CBD and Delta 8 businesses must apply as a sponsor of the event. For pricing and a customized benefits package, please contact Laura Wilke, laura@chicagoevents.com, at 773-584-6669 or David Wilson at david@chicagoevents.com, 773-584-6683.
The sale of hemp-derived products that include non-hemp-derived additive(s) - psychotropics are prohibited. All vendors/sponsors are required to detail products planned for distribution/sale at the event. Vendors must adhere to all rules and regulations of the event.
6. Set-up and Tear-down: Each participant is responsible for setup, take down, and clean-up of his/her booth space. Vehicles are allowed on the street only for setup before the event and tear down once the festival closes. You will be notified when it is safe to bring your vehicle on the street. Unless otherwise noted, parking is not provided to any participant but is available for an additional fee if arranged before the event. Load-in/set-up times will be provided to you by email one week before the event. You must remove your vehicle immediately after unloading your merchandise. You are allotted 2 hours from the closing time of the event to vacate your booth space after the event.
7. No Show Policy: Participants who have not checked in by 10:00 AM Friday, June 15th, 2025 will be considered a “no-show.” No Show participants/artists will NOT be eligible for refunds and assigned booth space will be forfeited.
8. Trash Disposal: Each space must be left clean throughout the event and each night. Trash receptacles and bags will not be provided, this is your responsibility. Trash (in bags) will be picked up from booths. May be subject to additional fees if your space is not maintained as delivered, upon vacating your event space.
9. Indemnification: The Andersonville Chamber of Commerce, CRSEM, LLC dba Special Events Management, its employees, festival service providers, or any participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the exhibitor (Artist, Merchant or restaurant), any of the participant’s /employees or any property before, during or after the period covered by the participation exhibitor contract. We recommend the removal of all valuable items off premises each evening. This signed contract states that you agree to the terms and indemnify all parties working and producing the event from any liability or claim.
10. Booth Space: Each vendor must use only the space that they are granted. Only a three-foot entryway is permitted. Sidewalks must be left unobstructed at all times. It is strictly prohibited to store items on the sidewalk across or adjacent to your booth. We reserve the right to relocate a participating artist/restaurant when necessary even after a space has been assigned – based upon approval of the festival committee. The Host Committee and CRSEM, LLC are not responsible for any loss or damage to the exhibitor's equipment or any of its contents. We highly recommend removing all items of value off-premises each evening
11. Third Party Vendors: You cannot resell or lease any space within your purchased booth(s), to a 3rd party.
12. Event Hours: All vendors must remain open during festival hours daily.
13. 2025 Refund Process: If the event is faced with inclement weather, Acts of God, Civil Unrest, Public Safety, Protest, and/or any situation that threatens the safety of exhibitors and patrons, CRSEM, LLC dba Special Events Management has the authorization to cancel and/or postpone the event which will not result in the refunding of your fees.
By signing below, I hereby acknowledge and accept all terms of this vendor application which will be considered a legal contract between myself (Vendor) and the Andersonville Chamber of Commerce – Host Committee and or agent thereof, CRSEM, LLC dba Special Events Management) including all rules and regulations and understand that I am legally bound by this agreement. As
a participating exhibitor, I acknowledge my financial responsibility for any damages to equipment items ( i.e. tent, table, chair, sidewall, counter, sign pole, etc.), rented from the production company or third party supplier, inflicted by myself or a employee in my booth and the terms regarding the festival or city rules and violations as outlined in this document. I acknowledge that CRSEM, LLC is acting as an agent for the Andersonville Chamber of Commerce owns the event, and at no time is CRSEM, LLC empowered to negotiate fees, or offer discounts or refunds. Under all circumstances, unless stated in the rules and regulations, there are no refunds.
(You will NOT be held accountable for rental equipment that you do not rent, however, we must have acknowledgment from you if you add rental equipment to your application at a later time or rent an item on-site. It is your responsibility to inspect your tent during load-in and make management aware of any existing damages prior to the opening of the event.)
I agree to all terms and conditions within this agreement.
