Food Vendors

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by applying, you are validating and approving this agreement electronically. Thank you for your interest in applying for our festival.

Important Dates 

PumpkinFest | October 25, 2025
Food Vendor Application Deadline | September 12, 2025
Food Vendor Application Notification Date | September 19, 2025

Payment Deadline - October 10, 2025

If accepted, Food Vendors will need to complete these important requirements: 

• Completed Payment 
• A separate check for $200 which will serve as your cleaning deposit 
• Signed Food Vendor Agreement 
• Submit your Certificate of Insurance 
• Electrical Needs

To pass inspection: 

• Tents must have 40lb weights per leg 
• All vendors will need to have a fire extinguisher (exact type to be relayed in later communication) 

We already have an exclusive agreement with a kettle corn vendor so we will not be accepting applications for other kettle corn vendors. 

10'x10' Space: $550

10'x15' Space: $595

10'x20' Space: $795

10'x25' Space: $995

10'x30' Space: $1,195

10'x35' and above Space: $1,300

The following are electrical options:

• 110 electric hook-up: $100 per hook-up
• 220 electric hook-up: $220

As a food vendor, I agree: 
 

1. The booth I rent shall be used exclusively for the sale of the menu that is submitted and agreed upon. 
2. To remain in compliance with applicable federal, state and local laws, ordinance and regulations.  I will at all times comply with health and safety requirements and shall obtain necessary licensing, permits and insurance for the sale of food and beverages at the food booth. 
3. To be prepared for a food safety inspection by a State of Tennessee health inspector the morning of the festival. 
4. I shall maintain the booth and the area surrounding the booth in conformity with all applicable sanitary and health laws and regulations and shall also keep the booth and the surrounding area neat, clean, and free of accumulated refuse and debris.  I will place a tarp or something similar on the ground in my booth to keep the pavement clean. I shall dispose of grease in the appropriate grease container as provided by the organization.  I will dump nothing into the sewer. 
5. To correctly identify my electrical needs in advance and to pay $100 for each 110 electrical connection I request. 
6. Amplified sound is not permitted to come from my booth. 
7. To consent to the assignment of my booth space by the festival organizers, the organizer reserves the right to reassign booth locations at any time prior to the beginning of the festival.
8. Booth rental and electrical hookup fees are due and payable by October 10, 2025.  Failure to pay the fee may result in loss of my space at PumpkinFest. Rental fees are non-refundable.
9. I will not assign any rights under this agreement to any person. 
10. My relationship with the organization under this agreement shall be that of independent contractor.  I shall not have the authority to bind the organization to any contract or agreement, nor shall I represent to any person that I am the agent or representative of the organization.
11. Neither I nor the organization shall be liable to the other for any delay or failure to perform due to government action, court order, civil disturbance, inclement weather, act of God, or other cause beyond the reasonable control of the party whose performance is delayed or prevented.
12. Except as otherwise specified in this agreement, neither party shall be liable to the other party for consequential damages, including lost profit or no revenue, for any breach of the agreement.
13. To indemnify and hold harmless from all claims the Heritage Foundation of Franklin and Williamson County, the Downtown Franklin Association, the City of Franklin, and all employees and volunteers of those entities. 

The following is needed when accepted to participate in our event: 

1. A check to cover your booth fee.   
2. A separate check for $200 which will serve as your cleaning deposit.  When you leave your space clean we will return your check. 
3. A copy of your insurance certificate listing $1 million of liability coverage and listing both the City of Franklin and the Heritage Foundation of Franklin and Williamson County as additional insured. 

Disclaimer for All Vendor Applicants: By submitting your application to participate as a vendor in our outdoor festival, you acknowledge that the event takes place rain or shine. Vendors are expected to be prepared for varying weather conditions. No refunds will be issued due to inclement weather, and participation fees are non-refundable under any circumstances. Vendors are responsible for securing their merchandise and displays against adverse weather effects. The festival organizers are not liable for any weather-related damages or disruptions to vendor operations.