Thank you for your interest in the BBQ and Boogie Festival, Calhoun!
Please note that vendors will ONLY set up Saturday, April 26!
APPLICATION AND FESTIVAL FEES: Application deadline is April 18, 2025.
VENDOR APP IS NOT ACCEPTED UNTIL PAYMENT HAS BEEN MADE. PAYMENT MUST BE MADE AT TIME APPLICATION IS SUBMITTED.
-Vendor load in information will go out one week prior to the festival date.
- Food Trucks and Trailers (10x20) - $275 for single space. $500 for double space -Food Tents (10x10) - $150 single space. $275 Double Space The payment for the booth fee will be processed immediately upon acceptance.
Set-up details, maps and hotel information will be sent out a week before the event.
VENDOR RULES AND REGULATIONS:
-This is a family friendly festival that will include craft beer, food vendors, live music, and several other activities.
-All vendors must be approved by the Event Committee, which reserves the right to permit vendors and limit activities at its sole discretion.
-Only vendors and products that are approved by the Event Committee will be permitted.
-The application deadline is April 18, 2025.
-Booth/trailer location will be assigned by the Event Committee. Multiple spaces may be requested for an additional fee per space. Tents are not provided.
-There will be limited electricity. There will not be water provided.
-If you need electricity, we suggest you bring a quiet generator.
-If you need water, you will need to provide your own.
-One Vendor per booth space; sharing of booth space is not allowed. Vendors cannot sublet or apportion space to anyone else.
-Set‐up is allowed during allotted times only.
-While the Event Committee will make every effort to accommodate specific requests, we cannot guarantee truck/trailer locations and locations will be assigned by the Event Committee upon arrival to event.
-Booths/trucks/trailers must be set‐up within their designated space.
-Vendors must provide their own tents, displays, chairs, tables, set‐up equipment, change, etc. Tent weights are necessary for setup.
-The Event Committee reserves the right to ask any Vendor to remove any product or display deemed not acceptable by the Event Committee at the sole discretion of the Event Committee.
-The Event Committee reserves the right to remove from our mailing list Vendors who display unprofessional behavior.
-Vendors must be present and operational for the duration of the festival.
-Early breakdown will not be permitted.
-There is no rain date – come prepared rain or shine.
-Booth must always be open and manned during festival hours.
-Vendors are responsible for booth set‐up, break‐down, and security of your property.
-Booth must be set‐up and ready for business by 11:30 a.m. All vehicles, trailers and debris are to be off the street and cleared from the festival area by 11:00 a.m.. After unloading and setup, vendor vehicles and trailers must be moved to designated vendor parking area(s). Vehicles and trailers are not permitted to enter the festival grounds and area during festival hours of operation, unless otherwise approved by the Event Committee.
-Vendors will not be allowed to park cars, trucks, or trailers at the curb surrounding the park during festival hours – NO EXCEPTIONS.
-Vendors must unload and move vehicles immediately to designated parking areas. If Vendor carries additional stock, it is suggested to bring a dolly or hand‐cart to bring additional stock to booth as necessary.
-Food Vendor booth space does not include electricity or water. Vendors must provide all materials needed to operate their booth, change, etc.
-Grease/oil must be securely contained and removed from premise at end of the event. Food Vendors are required to use the provided dumpsters for booth trash. --Food Vendors are responsible for cleaning up booth space.
-Food Vendors cannot leave debris, boxes, etc. at booth space.
-Food Vendors are required to bring a 55 gallon trash can to put next to their booth for use by the public (these will be emptied by event clean‐up staff).
-Food vendors are responsible for complying with all State of Georgia and local county health and safety regulations.
-Food Vendors must provide an exact and complete listing of the food items you wish to serve on Food Vendor Application.
-Approved menu items and pricing must be clearly posted throughout the duration of the festival.
-Food Vendors must sell all pre‐approved menu items for the entire show. Nothing may be offered for sale that is not listed as approved at time of acceptance. Last minute changes are not allowed, and Food Vendors will be asked to remove unapproved items from sale. The sale of food items is restricted to pre‐approved Food Vendors only.
-Vendors are responsible for Georgia State Sales Tax collection and reporting and any other sales fees or other charges that may be applicable to any activity relating to this festival.
-Vendors cannot leave debris, boxes, etc. at booth space.
-Cancellations prior to March 22, 2025, must be made in writing via email to jamie@bsheepevents.com.
-A 50% refund will be given if made prior to March 22, 2025. Cancellations on or after March 22, 2025 must be made in writing via email will not receive a refund of fees submitted.
-No refunds will be given for no‐shows.
-The application fee is not refundable in whole or part.
-The Event Committee reserves the right to remove any Vendor from the event who does not adhere to all Rules & Regulations set forth by the Event Committee. -Non‐compliance with the rules and regulations set forth may affect obtaining booth space in future Black Sheep Promotions events.
