Food & Beverage Vendor Application

Name: 2025 Midway Fall Festival
Start: 2025-09-20T10:00:00-04:00
End: 2025-09-21T17:00:00-04:00
Location: East Main Street

Deadline: Jul 01, 2025 11:59 pm (GMT-05:00) Eastern Time (US & Canada)

2025 Midway Fall Festival

Date: Sep 20, 2025 10:00 am - Sep 21, 2025 5:00 pm (EST)

Midway, Kentucky

$460.00 - $1,940.00

About the application

ðŸŽ¨ Call for Food & Beverage Vendors - 51st Annual Midway Fall Festival ðŸŽ¨

Welcome to our celebration of art, culture, and community at the 51st Annual Midway Fall Festival! Join us in making this event the most vibrant and memorable yet.

Event Details:

Date: September 20th-21st, 2024

Location: Midway, Kentucky Why Join:Heritage and History: Midway, Kentucky, a picturesque town 12 miles from Lexington, boasts a rich history as Kentucky's first railroad town. Today, it remains an active community with a charming downtown lined with quaint shops and restaurants.
Community Support: The Midway Fall Festival has a strong legacy, drawing over 30,000 attendees last year alone. This diverse crowd enjoyed family activities, delectable foods, and a wide selection of vendors, making it one of the most attended festivals in Central Kentucky.
Artistic Variety: We welcome artists in various categories, including Clay, Fiber, Glass, Jewelry, Metal, Mixed Media, Musical Instruments, Natural Materials, Photography, Printmaking, Sculpture, Two-Dimensional, and Wood. All displayed work must be for sale.

Important Dates:

March 1st, 2025: Deadline for returning vendors to guarantee a returning space.

July 1st, 2025: Application deadline (Late fee of $50.00 per booth space after this date).

September 19th, 2025: Vendor setup, 9 am - 4 pm.

Festival hours: Saturday 10:00 am – 10:00 pm, Sunday 10:00 am – 5:00 pm. All vendors must remain open until 8pm on Saturday.

Guidelines:Decorate your booth appropriately; tables must be draped.
Nighttime security provided by off-duty police officers on Friday and Saturday.

No radios or sound systems in booths; festival music provided.
Vehicles not allowed during festival hours; one hour before and after for restocking.

Contact Information: For any inquiries, please contact Elisha at elisha@midwayfallfestival.com or 859-940-2742. Join us in making the 51st Annual Midway Fall Festival a showcase of artistic excellence and a celebration of community spirit!

Apply now and be part of this historic event in the heart of Kentucky. ðŸ‚ðŸŽ¨

About the event

ðŸŽ‰ 51st Annual Midway Fall Festival: A Half-Century Celebration of Community and Culture! ðŸŽ‰ Get ready for the grandest celebration of the season as the charming town of Midway proudly presents the 51st Annual Midway Fall Festival! Voted one of the best festivals in Central Kentucky, this year's event promises to be the biggest and best yet, marking a half-century of community spirit, arts, and autumnal fun. ðŸ Event Highlights: Arts & Crafts Extravaganza: Explore a bustling marketplace featuring a multitude of talented Arts & Crafts vendors, showcasing unique creations that capture the essence of local talent and creativity. Sorghum & Pottery Demonstrations: Immerse yourself in the rich traditions of Central Kentucky with captivating demonstrations of sorghum and pottery craftsmanship, providing a glimpse into the region's cultural heritage. Delicious Food Galore: Indulge your taste buds with a diverse array of culinary delights from our mouthwatering food vendors. From savory treats to sweet delights, there's something to satisfy every craving. Live Music and Entertainment: Groove to the rhythm of live music and enjoy captivating entertainment throughout the day, adding a festive soundtrack to your fall celebration. Children's Activities: Bring the whole family and delight in a day filled with activities designed especially for the little ones. From face painting to games, there's no shortage of fun for the kids. Loads of Fun: The Midway Fall Festival is synonymous with fun, and this year is no exception. Join the community in celebrating a rich tapestry of local culture, artistry, and the joy of autumn. ðŸš— Convenient Parking: Enjoy hassle-free access to the festival with convenient parking located within walking distance of the event grounds. Spend less time searching for parking and more time soaking in the festive atmosphere. Save the date and mark your calendar for this milestone celebration! Organized and hosted by the Midway Business Association and the City of Midway, the 50th Annual Midway Fall Festival promises an unforgettable day of community, culture, and camaraderie. Don't miss out on the golden anniversary of this beloved Central Kentucky tradition! ðŸ‚ðŸŽŠ

Charismatic Media

Contact Organizer

Charismatic Media

Contact Organizer

Terms & Conditions

Terms & Conditions:
Returning vendors have until March 1st, 2025, to guarantee their returning space. After this date, applications will be accepted on a first-come, first-served basis. Application deadline: July 1st, 2025 (Late fee of $50.00 per booth space after this date). Vendor setup: Friday, September 19th, 2025, 9 am - 4 pm (Required for all vendors).
The Midway Fall Festival (MFF) Committee will do everything in its power to place returning vendors and on-time applicants in their first choice of locations.

Vendor personnel must manage booths during the operating hours of the festival.

NO LATE OPENINGS, NO EARLY CLOSINGS, NO EARLY BREAKDOWNS. NO EXCEPTIONS.

Anyone not complying with this rule will not be allowed to return next year.

Festival hours are: Saturday 10:00 am – 10:00 p.m., Sunday from 10:00 am – 5:00 p.m. All artists are required to stay open until 8pm on Saturday, with the option to stay open until 10pm.

Electricity is only available to those who purchase it and not all areas of the festival have access. We recommend solar or battery powered lighting when possible.

Please note that this is a two-day event. The festival will take place rain or shine.

No booth refunds after July 1st, 2024.

Vendors set up is Friday, September 19th, 2025, 9am-4pm. Friday set up is required for all vendors. We ask those with trucks to arrive promptly at 9am so those can be placed prior to tent set up beginning. Those will tents will be asked to arrive no earlier than 10am.

Returning vendors from last year’s festival will get their first choice of locations if at all possible.

No exhibitor shall assign, sublet or apportion any part of their space without prior approval from the 51st Midway Fall Festival Committee. Neither the MFF Committee nor the City of Midway is responsible for any loss or damage incurred to the exhibitors’ property.

The exhibitor also agrees to hold harmless and indemnify the MFF Committee or the City of Midway, KY against any claims arising by virtue of their occupancy of the premises or use thereof.

The MFF Committee suggests packing and/or securing any valuable products overnight. Nighttime security will consist of off duty police officers and will be provided for Friday and Saturday nights.

Please decorate your booth appropriately. Tables must be draped.

NO radios or sound systems allowed in booths. Music will be provided by the festival throughout the weekend.

Vehicles belonging to craft or food vendors are not allowed into the festival during working festival hours. NO EXCEPTIONS.

Vendors will be allowed to enter the festival area one hour before and one hour after festival hours to restock the booths. Vehicles must be removed prior to start of the festival.

No election campaigning from any booth.

No drilling or defacing the streets or sidewalks by anchors will be permitted.

The festival committee reserves the rights to have food vendors remove food items for sale that have not been previously approved by the MFF Committee.

Prices

Application fees	$40.00 (+ tax and fees)	Non-refundable	There is a $40 non-refundable application fee which is charged upon application.
10x10 Booth in Courtyard (Grassy Area)	$420.00 (+ tax and fees)		Single booth space is 10 feet wide and 10 feet deep located in the Courtyard (grassy area) in downtown Midway.
10x20 Booth in Courtyard (Grassy Area)	$815.00 (+ tax and fees)		10x20 Booth in Courtyard (grassy area) in Downtown Midway.
10x10 Booth in Freedman's Lot	$450.00 (+ tax and fees)		10x10 Booth in Freedman's Parking Lot in Downtown Midway.
10x20 Booth in Freedman's Lot	$875.00 (+ tax and fees)		10x20 Booth in Freedman's Parking Lot in Downtown Midway.
10x10 Booth on Gratz Street	$475.00 (+ tax and fees)		10x10 Booth on Gratz Street in Downtown Midway
10x20 Booth on Gratz Street	$900.00 (+ tax and fees)		10x20 Booth space on Gratz Street in Downtown Midway.
10x10 Booth on Main Street	$500.00 (+ tax and fees)		10x10 Booth Space on Main Street
10x20 Booth on Main Street	$950.00 (+ tax and fees)		10x20 Booth on Main Street
10x30 Booth on Main Street	$1,425.00 (+ tax and fees)		10x30 Booth on Main Street
10x40 Booth on Main Stret	$1,900.00 (+ tax and fees)		10x40 Booth Space on Main Street
10 amp Outlet on Gratz Street (ONLY)	$50.00 (+ tax and fees)		10amp power available only to those who apply to set up on Gratz Street
20 amp Outlet on Gratz Street (ONLY)	$85.00 (+ tax and fees)		20 amp Outlet available ONLY to those who apply for a spot on Gratz Street.
10 amp Outlet on Main Street (ONLY)	$85.00 (+ tax and fees)		10 amp Outlet available ONLY to those who apply for a booth on Main Street.
20 amp Outlet on Main Street (ONLY)	$85.00 (+ tax and fees)		20 amp Outlet available ONLY to those who apply for a booth on Main Street.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Please describe your work.
Please choose your medium category:
What are your prices?
Artist Description.
I certify that my work is not "Buy-Sell" or Production work and completely made by me.
By signing your name, you agree to our terms and conditions.

Picture requirements

Minimum pictures required: 0

Food & Beverage Vendor Application

2025 Midway Fall Festival

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