Required Paperwork:
1. A completed application/contract via Eventeny. Eventeny does charge a 3% fee for processing.
2. Payment can by made by ACH or credit card (there will be an additional 3% processing charge for payment made via card or a maximum fee of $12 for ACH payments)
3. Each vendor is required to have their own tax number and responsible for collecting and reporting their own Pennsylvania sales tax. Please upload a copy of your current sales tax license.
4. An uploaded copy of your current liquor event permit (only applies to vendors selling/serving alcohol)
5. A current certificate of insurance (must follow guidelines listed below) Insurance: Each individual vendor setting up is required to maintain a liability insurance with a minimum of $1,000,000 for any one event or accident. The Columbia-Montour Visitors Bureau (121 Papermill Rd Bloomsburg PA 17815) and The Columbia County Agricultural Horticultural and Mechanical Association (620 W 3rd St, Bloomsburg, PA 17815) must be named as additional insured. (Liability limit for those vendors providing alcohol is $2,000,000.)
Terms & Conditions:
By participating as a Vendor, you release and hold harmless the Festival Committee and the Columbia Montour Visitors Bureau from all responsibility for damage/loss/theft to the crafts/products/and personal possessions as well as for any personal injury to yourself or others. You are responsible for any injury that occurs to you/ your booth/tent/vehicles/equipment and display items. You agree to indemnify and hold harmless said organizations and individuals for any damage or injury which may result from the sale/display/operation of your products.
General Information:
Please note: The Festival committee reserves the right to cancel or relocate any Vendor for any reason without recourse if it is deemed in the best interest of the festival.
• Vendor’s use of the space is non-transferrable.
• Event fee is non-refundable.
• The deadline to complete the application is August 31, 2025.
• Space assignments and other information will be mailed to accepted vendors on or about September 15, 2025.
• Vendors provide all items necessary to set up in their space.
• If you pay for electrical service and are located inside, an outlet or drop line will be provided. If you are outside, you are required to bring your own 30 amp/120V twist lock adaptor. No electric outside will be provided without the twist lock adaptor.
Although overnight security is provided, neither the Covered Bridge Festival, nor the Columbia Montour Visitors Bureau or Bloomsburg Fair Association assume any responsibility for personal injury, theft, fire or breakage.
• Please be prepared to bring your own change. Change will not be available.
• The Columbia Montour Visitors Bureau offers no guarantees or warranties of any kind.
• The event is rain or shine; no refunds will be offered for a no-show vendor.
• Vendors must remove all products and equipment at the end of the festival, this includes trash and recyclables.
• Any vendor who does not abide by the rules as presented, will be denied selling privileges and required to leave at the conclusion of the day.
• Use of racial or ethnic slurs, profanities, derogatory language and other inappropriate behavior will not be tolerated and will be cause for denial of selling privileges and required to leave at the conclusion of the day.
• At its sole discretion, the Columbia Montour Visitors Bureau may revoke this contract if it is believed any terms of the contract have been violated.
• If the Columbia Montour Visitors Bureau revokes Vendor's selling privileges or otherwise cancels this contract, Vendor will immediately shut down and vacate the premises at the conclusion of the day.
• Medical assistance is located on 3rd St in the Fairgrounds.
• CMVB staff is located at the entrance of Gate 3, which is also the main entrance to the festival.
Festival Rules:
1. All items for sale must be at least 80% hand assembled/handcrafted by the vendor. No more than 20% of a piece can be comprised of commercial findings. Items can be made by machine, but the key is that the creative design should still be done by hand. Mass produced items can only be sold if they are considered complementary to their handmade products. The vendor must be present during the entire show. All items must be the exact items listed on the application. Photographic evidence of items being crafted by the vendor is required as part of the application process. Do not bring anything else except what is on the application. No individual buy/sell items permitted!
2. Vehicles are not allowed on-site while the event is in progress at any time. All vehicles must be off the grounds by 8am. All arts & crafts vendors coming into the festival are to use Gate 2. Vehicles will be allowed to park at the designated parking areas; behind the buildings for arts & crafts vendors, and beyond D Ave. Trailer parking is along the fenced area near Gate 2 and beyond D Ave. Each arts & craft vendor will receive one (1) parking pass. Any additional vendor assistants/employees should park in general parking.
3. Crafters may set up on Wednesday, October 1st from 6:00am to 6:00pm. For safety, please fully unload your vehicle and promptly move them to the designated parking area. You must be off the Fairgrounds by 8:00pm. No Later! Thursday morning, October 2nd, set up must be between 6:00am and 8:00am (vehicles must be off the grounds by 8:00am). No set up prior to Wednesday! Booths must be completely set up, staffed and ready for business by 9:00am Thursday morning, but keep in mind, many visitors arrive early. No vehicles on the grounds before 6:00pm Thursday – Saturday and 5:00pm on Sunday.
4. This show is held rain or shine, and vendors must stay for the entire show. If you leave the festival early (without permission) you will not be invited back. Vendors must make their own provisions for puddles and other problems caused by inclement weather. If you have rain collected on your outside easy up roofs, please dump it without drenching the attendees or adjacent vendors. All tents are to be anchored to withstand the elements of weather and collapse.
5. Tables should be covered to the ground and storage boxes out of sight. You must confine your set-up to the assigned space. This includes extra inventory. Space sizes can vary depending on the size you choose, most are either 10' X 10' or 10' X 20' but may not be a rectangle. Some spaces have obstacles within them. Vendors must stay within the boundaries of your space that are marked out by the Festival Committee. Vendors provide their own tables and chairs as well as tents or canopies for outdoor spaces. Canopy frames may be used inside the buildings but not with covers on them.
6. No Generators are allowed.
7. Absolutely no space heaters of any kind are allowed anywhere.
8. During load out, vendors must break down and consolidate all equipment and supplies before bringing their vehicle onto the grounds. Vehicles cannot be on the grounds before 5pm and visitors must be off the grounds for safety concerns.
The Bloomsburg Fair Association (our host) also has the following policies:
1. All cardboard boxes must be broken down and placed in a recycling area (behind the buildings)
2. No beverages in glass bottles are to be sold on the grounds
3. Vendors are responsible for any damage to the grounds at their location.
4. Smoking is allowed outside only. There is no smoking in any building
5. No animals are allowed on the Fairgrounds except for attractions and vested service animals.
The Columbia-Montour Visitors Bureau produces and coordinates this Festival. All aspects including advertising and promotion are handled by our office. Proceeds enable the CMVB to continue efforts to promote our two-county region and the state of Pennsylvania to achieve its stated mission of promoting the destination to everyone, everywhere, all the time. Any and all questions, before or after the Festival, must be directed to Debbie Sokol at dsokol@cmvb.com. During the Festival, any questions may be addressed to a CMVB Festival staff person. If a festival issue rises, a decision will be made in the best interest of the Festival and the CMVB. The Festival organizers (CMVB) have the right to accept or reject any crafter or craft product, or to dismiss anyone who does not comply with these rules and regulations. All decisions are final.
