Terms & Conditions
1. Application & Participation
Submission of an application does not guarantee a spot at the event. No refunds. If the event is canceled, staff will contact confirmed vendors who have paid their booth fees to reschedule. The event proceeds rain or shine.
2. Event Standards
This is a family-friendly event. Vendors must follow all policies, rules, and regulations outlined in the vendor agreement. Vendors must adhere to health, safety, and event regulations.
3. Space Reservation
The City of Duncanville reserves the right to revoke or refuse space at any time without recourse. The event committee may decline any application deemed unsuitable.
4. Application Acknowledgment
By submitting an application, vendors agree to these Terms & Conditions.
5. Permits Temporary Health Permit:
Required for food or drink vendors. Contact Kiki Smith at kiki.smith@duncanvilletx.gov. Be prepared for a food safety inspection. Fire Inspection Permit: Required if using a Mobile Food Vehicle/Truck.
6. Electricity
Vendors are responsible for their own power supply unless otherwise noted.
7. Booth Requirements
Vehicles are prohibited in booth spaces. Subleasing of spaces is not allowed. Booths must be open and staffed throughout the event. Animals (except service animals) are not permitted in booths. Vendors are responsible for their booth security. No alcoholic beverages allowed for vendors during event duties. Secure tents/booths/equipment with weights (40 lbs per tent leg, totaling 120 lbs). No stakes or tent stacking. Vendors must provide their own equipment (tables, chairs, etc.) and keep their area clean. Bringing a dolly or wagon is advised. No assistance is provided for loading/unloading. Compliance with all health laws and event safety rules is required.
8. Event Logistics
Await instructions for entering/exiting event spaces. Personal vehicles are not permitted in booth areas during event hours. Limit loading/unloading to 30 minutes. Booth location determined by Duncanville’s Special Events Department. Leave the premises in a condition as good or better than prior to usage.
9. Rules & Regulations
Applications are subject to approval based on compliance. Completed and signed applications are required for consideration. No profanity, inappropriate materials, or political content. Vendors are not event spokespeople for media inquiries. Late arrivals will forfeit vendor payments and participation. The City of Duncanville is not liable for lost, damaged, or stolen property. Event participants agree to the capture of videos and photos for promotional purposes. Photos taken are the property of the City of Duncanville. Non-compliance with laws and event rules may result in immediate removal.
10. Sales & Merchandise
Only pre-approved items may be sold. Changes must be approved in writing by Event Officials. Cash handling and sales are restricted to booth space. No exclusive sales rights are guaranteed. Vendors must sell and distribute information only from their booth space. All sales must conclude by the end of the event.
11. Cancellation Policy
The event proceeds rain or shine. Severe weather may lead to cancellation, with no refunds for weather-related issues. Vendors are responsible for weather preparation. The festival organizers are not liable for weather-related damages. Written refund requests for cancellations processed within 30 days.
12. Liability & Insurance
Vendors are responsible for ensuring their work and property. The vendor agrees to release the City of Duncanville from any claims related to the event. Vendors must hold harmless the City of Duncanville and its affiliates from any claims arising from lost, stolen, or damaged property.
