ALL VENDORS MUST PROVIDE a Certificate of Liability Insurance in the amount of $1,000,000 naming Lavender Association of Colorado as Additional Insured. This may be obtained after vendor approval, however, certificates MUST be provided by May 15th, 2025 at the latest. If certificates are not received by that date, you may not be allowed to festival. NO REFUNDS WILL BE PROVIDED.
Please email events@coloradolavender.org for assistance.
TERMS & CONDITIONS
VENDOR INFORMATION AND GUIDELINES
Colorado’s Annual Lavender Festival is looking for the finest quality handcrafted lavender products and unique arts and crafts. Priority will be given to General Members of the Lavender Association of Colorado.
Dates & Hours: The festival will be held Saturday, June 28, 2025 from 9am-4pm, Riverbend Park, regardless of weather conditions, at 451 Pendleton St, Palisade CO 81526. Participation as a vendor includes the possibility of photography of you and your booth to be used in future advertising.
Set-up/Breakdown: Early set up on Friday, June 27th from 2-7pm, is available if desired but there will be no security. We would suggest no product be left overnight. Anything left in the park is at your own risk. Set-up Saturday, June 28, may begin at 6:00am and must be completed by 8:45am. Parking for vendors will be in a designated location. Vendors are allowed one vehicle with a trailer or two vehicles in designated parking areas. Additional vehicles for vendors will need to be parked in attendee or ancillary parking areas. Breakdown can begin no earlier than 4pm and must be completed by 6pm. NO VEHICLES are to be driven in to the Festival grounds until it is free of guests. Breaking down early, not cleaning your site, and vehicles not moved to designated areas will result in not being invited back as a vendor. Before leaving, your location must be clean and trash free. Food Trucks will be located according to the site map provided prior to the festival in designated Food Court.
Vendor Parking: All vendor vehicles must be moved by 8:00 a.m. Unload your products and display and then move your vehicle before completing your set-up. You may park on the grass to unload only. Please be aware of paint markings or flags indicating sprinkler heads and electrical boxes and avoid driving near or over these. Vendors will be held responsible for any damage. Handicapped parking for vendors is available with permit.
What can be sold: The vendor must grow or craft the majority of the products sold. Any exceptions must be approved by the Vendor Committee and Festival Director. To achieve a wide variety of goods, some products may be limited. Vendors will be notified in advance of products that have not been approved, and have the option to withdraw from the festival and receive a full refund. A vendor selling a product not disclosed in the application may, at the sole discretion of the Vendor Committee and/or Festival Director, be prohibited from any further sales of such product. Exclusivity is not considered for any product or food item.
Vendor Approval: All new vendors to any LAC event must provide 3 photos of their booth and products with their application. All vendors must be approved by the Vendor Committee. Upon approval the payment card will be charged for any items selected in your application. If not approved, payment card will not be charged. Notifications of acceptance and pertinent information will be sent in a timely manner. If a selected vendor is unable to participate, the Festival Director must receive notice before May 1st in order to receive a full refund. Booths can be shared by no more than two (2) vendors or businesses, and both must be listed on the application. Sub-letting or selling of spaces is not allowed. Make sure our email is included in your Safe Sender list, we are not responsible for your failure to check your Spam/Junk folder for our notifications to you.
Space Allocation: Single space allotted is 10x10 standard. Vendor locations will be assigned by the Vendor Committee. Any special accommodations will need to be disclosed beforehand. There is no guarantee of space assignments. Placement, flow and competition will be taken into consideration to provide the best experience for Festival attendees. Your display must NOT exceed the boundaries of your booth. STAKING IS PROHIBITED! Nothing, including tent stakes or signs, may be driven into the ground at the festival site. Tent weights are required to secure tents with 40 lbs per leg recommended. Food Trucks are assigned to a designated area and will have electricity provided. Please keep to your own electric box and not plug into your neighbors.
Staffing & Money: Each vendor is responsible for the appearance of their booth and conduct of those working within their booth. Each vendor is responsible to assure staffing at all times and responsible for their own finances. All vendors are responsible for cleaning the immediate area surrounding their booths. Trash cans and liners will be provided and located throughout the park for our guests, vendors should come prepared with receptacles and trash bags at their own booths, this includes concession booths. The park trash cans are not to be reserved for your booth’s use.
Alcohol Vendors: All alcohol vendors will be held to the same expectations as non-alcohol vendors. You are responsible to maintain your own liquor requirements needed. You are responsible to check the required ID’s of all your patrons. We will acquire the Town of Palisade Liquor Licensing, and have fencing and security surrounding the park.
Food vendors: All food vendors are required to comply with Mesa County Environmental Health Department and Colorado requirements for temporary food establishments. Email environmental.health@mesacounty.us to ensure you are on the list of approved vendors before submitting your application to the festival. If you are not already on the list, the approval process can take 30-60 days to complete. Refunds will not be issued for food vendors who have not received approval from the county in time to attend the event. A copy of a current Food Handlers License is required by all food vendors when submitting this application and must be displayed at all times during the festival.
Taxes, Fees and Permits: Each vendor must possess and display a valid Colorado Sales Tax License. Vendors are responsible for collecting and reporting their own sales tax. (Obtain from the State of Colorado https://tax.colorado.gov/sales-tax-account-license). Vendors must add $10 for a Town of Palisade Temporary Special Event Business License, paid with the vendor fee and application. If vendor has already purchased an annual Town of Palisade Business License, a copy is to be submitted with the application. Any vendor application without the fee or an attached current business license will be considered incomplete and not approved until payment is received.
Liability: The vendor accepts all liability for any loss, damage, theft, and/or injury caused by the operation of their booth and participation in the festival, and relieves the Lavender Association of Colorado and its representatives of any liability of the operation of their booth and participation.
Total payment submitted with this application is required to be considered.
HAVE YOU INCLUDED THE REQUIRED DOCUMENTS IN ORDER TO BE CONSIDERED?
- Payment made for space fee and Temporary Special Event Business License (if you don’t hold an Annual Town of Palisade Business License).
- Copy of Annual Town of Palisade Business License (if not paying the Temporary Special Event Business License).
- Copy of current Food Handlers License for Food Vendors.
- Certificate of Liability Insurance naming Lavender Association of Colorado as an Additional Insured.
- Maximum of three photos if new vendor.
Application approval is contingent upon payment and all documents being included in the application or sent to the Festival Director at events@coloradolavender.org.
**By submitting the application, you acknowledge you have read and agree to abide by the Vendor Information and Guidelines herein.
