2025 Clatsop County Fair - Food Vendor Application

BEFORE submitting a vendor application please read the 2025 Clatsop County Fair Vendor Information, Rules & Regulations Handbook. This document is uploaded in the application or can be downloaded at www.clatsopcofair.com. The deadline for Food Vendor Applications is July 1, 2025 or until vendor capacity is reached.  Submitting a vendor application allows you to be considered for a space at the 2025 Clatsop County Fair. This application is neither an offer, nor guarantee of space. Please fill out this application completely and be sure that the information you give is accurate. Missing information may require the Clatsop County Fair Management to decline the application. Clatsop County Fair Management will determine the location of booths. Locations are subject to change from year to year. QUESTIONS? Please review the 2025 Clatsop County Fair Vendor Information, Rules & Regulations Handbook. Still have questions?  Email: fair@clatsopcounty.gov     Phone: 503-325-4600      Website: www.clatsopcofair.com

PAYMENT: If the vendor application is approved, the payment information submitted with this application will be processed at the time of approval. If the vendor application is approved and the vendor opts to pay by cash or check, payment must be received within ten (10) days of the application being approved. If payment is not received within ten (10) days, without alternate payment arrangements being made with Clatsop County Fair Management, the approved vendor may be rejected. 15% of Gross Sales (Food Vendors Only): 15% of gross sales or the booth fee, whichever is higher will be considered final payment collected on the last day of the fair. Extra booth space above the base size is in addition to the 15% of sales.  Register tape showing gross sales must be turned in at the Fair & Expo Office at the close of business daily. A $300 penalty fee will be charged if daily gross sales are not reported. If payment is not provided on the last day of fair, the vendor will not be invited to return to subsequent fairs. CANCELLATION/REFUND POLICY: Approved exhibitors/vendors cancelling their booth space BEFORE JULY 1 are entitled to a 50% refund. NO refunds will be issued for cancellations after July 1. There will be no exceptions to this policy. INSURANCE:  If the vendor application is approved, the vendor will be required to provide a copy of their Certificate of Liability Insurance ($1,000,000) listing the Clatsop County Fair & Expo as additional insured (please refer to the Vendor Information, Rules & Regulations Handbook for more detailed information). ALL vendors must provide this insurance at least 7 days before the event. IF APPROVED the approval of the application is not a conveyance of an interest in real property, a lease agreement or any other similar disposition. It constitutes nothing more than limited contract permission to use the area(s), facilities, and/or equipment and/or supplies identified in the vendor application. No permission is given to: improve, damage or alter the real or personal property of the Clatsop County Fair & Expo Center and Clatsop County. 
QUESTIONS?  Please review the 2025 Clatsop County Fair Vendor Information, Rules & Regulations Handbook. Still have questions?  Email: fair@clatsopcounty.gov     Phone: 503-325-4600      Website: www.clatsopcofair.com